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EXHIBITOR

PROSPECTUS

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North American Neuromodulation Society

21st Annual Meeting | Las Vegas, NV

January 11–14, 2018 | Caesars Palace



2

The North American Neuromodulation Society (NANS) invites you to provide 

support and exhibit at the 21st Annual Meeting January 11–14, 2018, at the 

Caesars Palace in Las Vegas, NV. 

As the field of neuromodulation evolves, so does the annual meeting. Our 2018 

scientific program will include the most current information on state-of-the-art uses 

of neuromodulation therapies and techniques. Lectures will be given by renowned 

specialists dedicated to clinical advancements within the field.

This is your chance to meet face to face with more than 1,800 clinicians, scien-

tists, engineers, and other healthcare professionals in the field of neuromodula-

tion. Build new relationships and existing ones by exhibiting at the 2018 NANS 

Annual Meeting. Your participation offers an unequalled opportunity to showcase 

your products and services to neuromodulation professionals. 

More information is available at www.neuromodulation.org. We look forward to 

welcoming you to Las Vegas!

President

Ashwini Sharan, MD FACS

Scientific Meeting Chair

Julie Pilitsis, MD PhD

Annual Meeting Co-Chairs

Steven Falowski, MD

Jason Pope, MD DABPM FIPP 

Executive Director

Chris Welber, MBA

Director of Industry Relations

Chris Schroll



Join Us for the 

NANS 21ST ANNUAL MEETING

RESERVE YOUR EXHIBIT SPACE NOW.

Your exhibit fee includes:

• 3.5 hours of unopposed exhibit time

• Standard 11 in. x 17 in. identification sign showing your name, city, and state 

(one per booth)

• 8 ft high back wall and 33 in. high divider rails of quality fabric

• Carpeting (existing)

• Exhibit listing in the NANS meeting app and program book

• Listing on the NANS Annual Meeting website

• Access to pre- and post-attendee list

• Security guard service

• Discounted advertising in the program book

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 Attendees by Medical Specialty

 Number of Medical Attendees by Year

0

500



1000

1500


2000

2010 2011 2012 2013 2014 2015 2017

713

1,004


1,148

1,365


1,577

1,780


1,892

Engineering: Bio/

Electrical/Mechanical

Physical Medicine 

& Rehab

Anesthesiology



42%

Basic Science/

Research

5%

6%

Neurology

Neurosurgery

15%

7%

7%

4%

11%

Non-Medical



7%

Other


Nursing/PA

3%

ATTENDEE DEMOGRAPHICS

Connect and network with more than 1,800 medical attendees from 36 countries and more than 300 industry professionals.



4

EXHIBIT INFORMATION

Exhibit Space Assignment and Fees

Space will be assigned according to the exhibitor’s Priority Points System total, the date on which both the contract and 

deposit are received, the availability of requested space, special needs, and the compatibility of the exhibitors' products.



Booth

Fee

Complimentary  

All-Access Badges

Priority 

Points

Upgrades

Fee

10 ft x 10 ft

$3,500 

4

4



Corner Booth

$350 


10 ft x 20 ft

$7,000 


6

6

Island Booth



$1,200 

10 ft x 30 ft

$10,500 

8

8



Two-Story Booth

$15 per sq ft

20 ft x 20 ft

$14,000 


10

10

Exhibit Hall Only Badges



$175 each

20 ft x 40 ft

$28,000 

12

12



Additional All-Access Badges

$350 each ($450 after 

Dec. 1, 2017)

40 ft x 40 ft

$55,000 

14

14



Note: Single booths may not be merged. Furniture (tables, chairs, etc.) must be ordered through Global Experience Specialists (GES). Booth Space is of-

fered at $34 per sq ft.

3.5 hours of unopposed exhibit time

More than 18 hours of total exhibit time. Morning and afternoon break beverages will be served to all medical attendees 

in the Exhibit Hall to increase traffic flow to the exhibitors.



EXHIBIT SCHEDULE

Note: All times subject to change.

 

Wednesday,  

January 10

Thursday,  

January 11

Friday,  

January 12

Saturday,  

January 13

Exhibitor Registration

9 am–5 pm

8 am–5 pm

Installation of Exhibits

9 am–5 pm

8 am–6 pm

Opening Reception in  

Exhibit Hall

7–8:30 pm

Exhibit Hall Open

7–8:30 pm

10 am–7 pm

10 am–6 pm

Morning Beverage Break 

in Exhibit Hall

10–10:30 am

10–10:30 am

Afternoon Beverage 

Break in Exhibit Hall

3–3:30 pm

3–3:30 pm

Dismantle Exhibits

6–10 pm


Installation

All exhibits must be set up and aisles cleared by 6 pm on Thursday, January 11, 2018.

Dismantling

Dismantling exhibits before the official close at 6 pm on Saturday, January 13, 2018, is strictly prohibited. Dismantling, or “pre-

paring to dismantle” prior to the show closing will result in a $1,000 fine, loss of 10 priority points, and a ban from exhibiting at 

future meetings. Exhibit dismantling must conclude no later than 10 pm on Saturday, January 13, 2018.



5

EXHIBIT INFORMATION 

(CONTINUED)

Exhibitor Meeting Suite/Lounge 

$6,500

Exhibitor Meeting Suites/Lounges are available to companies exhibiting at the meeting. The 10 ft x 20 ft suites offer a 



branded lounge meeting area conveniently located near your exhibit space, where attendees can meet with you to discuss 

new ideas and products. 

These suites are the perfect space for holding small staff meetings or meeting privately with clients. A limited number of 

suites are available. Attendees will have access to the Exhibitor Meeting Suites/Lounges during exhibit hall hours only. 

Increasing square footage will incur additional charges.

Note: Educational symposia, sessions, or group demonstrations (five or more participants) are not permitted in meeting suites/lounges.

Ancillary Events

To secure meeting space for company sales meetings 

or another Society-approved activity, you must com-

plete the 

Ancillary Event Request Form (PDF)

 and fax it 

to 888.374.7259 by November 1, 2017. Space will 

be assigned on a first-come, first served basis upon sub-

mission of the proper forms. Fees may apply. Direct all 

questions to Chris Schroll at cschroll@ 

neuromodulation.org or 847.375.3661.

No entertainment functions, meetings, satellite sym-

posiums, or social functions may conflict with NANS 

Annual Meeting program hours. Ancillary function 

blackout times are

• Thursday, January 11: 7–8:30 pm

• Friday, January 12: 7 am–7 pm

• Saturday, January 13: 7 am–6 pm

• Sunday, January 14: TBD



Note: An Ancillary Event Form is required for events with five or more attendees.

6

EXHIBIT HALL FLOOR PLAN

NANS 21ST ANNUAL MEETING

Exhibit Dates: January 11–14, 2018 | Caesars Palace—Forum Ballroom

Note: For an updated 2018 floor plan, visit www.neuromodulation.org.

There are no columns or obstructions within the Exhibit Hall.

JOIN THESE PAST SUPPORTERS

Advanced Infusion Solutions

Alpha Omega

American Academy of Pain 

Medicine 

American Society of Interventional 

Pain Physicians

AnazaoHealth

Anulex Technologies

ArthoCare Spine

Automated HealthCare Solutions

Bal Seal Engineering, Inc.

Basic Home Infusion

Battelle

Biba Medical/NeuroNews

BioScrip

Boston Scientific

Cancer Pain Consortium

Clint Pharmaceuticals

CNS Therapeutics

Codman, a Johnson & Johnson 

Company

Cosman Medical, Inc.



Custom Care Pharmacy

Custom Interventional Pain 

Management

Cyberonics

EaglePicher

Elan Pharmaceuticals

Elliquence, LLC

Elsevier


Epimed International, Inc.

Evergreen Medical Technologies

Flowonix

Greatbatch, Inc.

Great Lakes NeuroTechnologies

Hartley Medical Center Pharmacy

Healthcare Research and Analytics

International Neuromodulation 

Society

Kimberly-Clark Ballard Medical



Lieberman Research Worldwide

Jazz Pharmaceuticals, Inc.

Mallinckrodt Pharmaceuticals

Market Access Partners

Master Pharm Compounding 

Pharmacy


MD-Reports

Medtronic, Inc.

Merit Laboratory Partners

Millennium Laboratories

National Spine & Pain Centers

Neurology Reviews

NeuroTherm

Neurovations

New York and New Jersey 

Societies of Interventional Pain 

Physicians

Pain Medicine News

Pearson Clinical Assessments

Pentec Health

Pinnacle Compounds

PhysIOM


Quallion

RS Medical

Soothe Pharmacy

St. Jude Medical

Stellar Technologies

StreamlineMD

Stryker Interventional Pain

SurgiVision Consultants, Inc.

TYRX, Inc.

Vertos Medical

Wiley-Blackwell


7

KEY DATES

September 29, 2017

• Lunch Symposia requests due

November 1, 2017

• Ancillary Event Request Forms due

• Exhibit space application due

-  Full payment required

-  No refunds after this date

• All advertising for program book due

• Company description (maximum of 50 words) due to 

NANS at info@neuromodulation.org. All descriptions sub-

mitted after this date may not be listed in the printed pro-

gram book.

• Exhibitor hotel room block (10+) reservations due

• Artwork due for meeting app and sponsorships

November 17, 2017

• Exhibitor services kit available online

• Final exhibit hall floor plan available online

• Deadline to submit rooming lists for Exhibitor Hotel Room 

Block 


December 8, 2017

• First day for advance shipment of exhibits to Global Expe-

rience Specialists (GES) warehouse

December 15, 2017

• Preregistration list e-mailed to exhibitors

• Exhibit staff registration due

December 18, 2017

• Last day for NANS Annual Meeting room rate discount

• GES order discount deadline

January 4, 2018

• Last day for advance shipment to GES warehouse

• Preregistration list e-mailed to exhibitors

• Deadline to submit list for exhibitor badges

January 10, 2018

• Load-in

All exhibit booth plans must be submitted to Chris Schroll (cschroll@neuromodulation.org) for review and approval.

All services to exhibitors within the NANS exhibit hall and other NANS meeting space, other than supervision, must be 

provided by the NANS official service contractors listed below.



Official General Service Contractor 

Global Experience Specialists (GES)

7000 Lindell Road

Las Vegas, NV 89118

Carman Evans

Phone: 800.475.2098

Fax: 866.329.1437

www.GES.com/chat



Official Audiovisual Contractor

Encore Event Technologies

8850 W. Sunset Road, Third Floor

Las Vegas, Nevada 89148

Becky Unger

Senior Account Executive

EncoreProductions@CaesarsPalace.com

LIVE! Technologies

3445 Millennium Court

Columbus, OH 43219

Tracey Adams, Account Executive

tadams@reallivepros.com



Official Food and Beverage Contractor

Caesars Palace

3570 S. Las Vegas Boulevard

Las Vegas, NV 89109

Lanatte Myers, CMP

Executive Director of Catering/Convention Services

Myersl@caesars.com

North American Neuromodulation Society

8735 W. Higgins Road, Suite 300

Chicago, IL 60631

info@neuromodulation.org



Exhibit Space, Commercial Support, Exhibit 

Operations

Chris Schroll, CEM

Senior Sales Manager

Phone: 847.375.3661

Fax: 888.374.7259

cschroll@neuromodulation.org



NANS SERVICE CONTRACTORS

8

Priority Points System

After each annual meeting, the priority points earned are added to existing priority points. The following components factor 

into a NANS exhibitor’s priority points: 

• Becoming a grant provider, sponsor, or exhibitor at premeeting workshops

• Becoming a grant provider, sponsor, or exhibitor at the NANS Annual Meeting

• Consecutive Years: Starting with the 2017 Annual Meeting, an exhibitor will receive 10 priority points after 5 consecutive 

years of participation at the NANS Annual Meeting.

Points awarded for specific participation opportunities are indicated throughout this Exhibitor Prospectus.

Use of Priority Points

The Priority Points System provides the opportunity to earn 

advance access to premiere exhibit hall space and to deter-

mine priority for other participation opportunities. For exam-

ple, an exhibitor’s priority points total will determine priority 

status for exhibit booth and other sponsorship selections. Pri-

ority points are neither property nor a license and cannot be 

transferred, sold, or assigned by an exhibitor. Priority points 

do not reflect or represent a monetary value. 

Reporting Violations

Violations are directed to the co-directors of industry rela-

tions. A written determination will be provided to all parties 

requesting their signature for acknowledgment.

Defining Minor and Major Violations

minor violation is defined as an isolated incident that may 

have occurred as an oversight or miscommunication with-

out intent to negatively impact the initiative's success. The 

action has not impacted the success of said initiative. 

major violation is defined as initiative(s) that directly 

and negatively impact the attendee experience and/or the 

success of the NANS-sanctioned initiative. The violation(s) 

include but are not limited to multi-layered efforts and/

or actions to block, redirect, or prohibit NANS attendees 

from participating in sanctioned events; blocking and/or 

removal of competitors’ approved promotional collateral 

communications that impact participation of attendance to 

NANS-sanctioned events that are published and open for 

all NANS members. Multiple minor violations or failure to 

take corrective action after a warning will be considered 

a major violation. A direct violation of NANS guidelines, 

such as hosting unauthorized events that compete with the 

general session, will be categorized as a major violation.

Deduction of Points Due to Policy Violations

Failure to follow the standards and guidelines of the soci-

ety will result in the deduction of points. All suspected viola-

tions are to be reported to the Industry Relations Council. In 

the event of an alleged violation, representatives from each 

involved organization will be requested to participate in an 

immediate mediation meeting, including two industry rep-

resentatives, a representative from the Industry Relations 

Council, and the executive director of NANS. Findings will 

be presented to designated members of the Annual Meeting 

Committee for adjudication and assignment of penalties. 

For each minor violation, a penalty of up to 5 points will 

be assessed and a warning will be issued. Major violations  

subject the exhibitor to the following penalties:

1. First violation: Loss of current year’s priority points

2. Second violation: Loss of one-half of accrued priority points

3. Third violation: Loss of remainder of priority points

4. Fourth violation: One year suspension of exhibit privileges.

A more severe penalty may be levied at the discretion of 

the Annual Meeting Committee without following the above 

sequence. 

Accounting and Governance

The Priority Points System is formulated and implemented 

by the Society through the Annual Meeting and Executive 

committees. Priority points will be updated and accounts 

approved by the NANS Board at each formal board meet-

ing. Supporters, exhibitors, sponsors, and grant providers 

will be provided with a copy of the current policy and an 

accounting of their points in response to written requests 

to the executive director of the Society. NANS reserves the 

right to amend the policy at any time. 



GENERAL INFORMATION

9

Housing


NANS has secured a limited number of rooms at a special 

rate for those registered for the NANS Annual Meeting.



Caesars Palace

3570 S Las Vegas Boulevard

Las Vegas, NV 89109

January 11–13: $249 single/double*

January 10 and January 14: $209 single/double* 

Daily resort fee: $29



*Applicable taxes and fees will apply.

Reservations: Book before December 8 for discounted rate!

For reservations, please call 866.227.5944 or 

go to 


https://aws.passkey.com/go/SCNAN8



Group Sub-Block Request Form

 (Required for 10+ 

rooms)


Giveaways, Contests, and Raffle Drawings

Exhibiting companies are permitted to distribute giveaways 

in accordance with the American Medical Association 

(AMA) Code of Medical Ethics. Contests, drawings, and 

raffle prizes cannot exceed $100 in value.

Ancillary Event Promotion

Promotional or directional signage for all events require 

written approval by NANS.

Industry Guidelines

NANS comprises multiple disciplines that serve the inter-

ests of patients through beneficial collaborations. To ensure 

that these collaborative relationships meet the highest eth-

ical standards, they must be conducted with appropriate 

transparency and in compliance with applicable laws, reg-

ulations, and government guidance. NANS reserves the 

right to reduce priority points and/or remove those unable 

to maintain compliance and respectful communication. The 

industry guidelines include:

• 

Advanced Medical Technology Association (AdvaMed) Code of 



Ethics for Interactions with Health Care Professionals

• 

AMA Opinion 8.061: Gifts to Physicians from Industry



• 

Pharmaceutical Research and Manufacturers of America 

(PhRMA) Code of Interaction with Healthcare Professionals

• 

Compliance Program Guidance for Pharmaceutical 



Manufacturers.

Use of the NANS Name, Insignia, Logo, and 

Acronym

The NANS name, insignia, logo, and acronym are propri-



etary marks and may not be used in signs, advertising, or 

promotions in any media or product literature inside or out-

side of the exhibit area before, during, or after the meeting 

without prior written approval from NANS.

Photography, Videotaping, and Podcasting

The taking of photographs and video during the NANS 

Annual Meeting, other than by the official photogra-

pher, is expressly prohibited without the written consent 

of NANS. Photos of presentations taken on smart phones 

are not approved for distribution. Send a written request to 

cschroll@neuromodulation.org for all inquiries. All onsite 

requests will be denied.



GENERAL INFORMATION 

(continued)

10

Your financial contributions support the neuromodulation industry’s most prominent educational event 

of the year. The recognition your company receives will:

• BUILD and REINFORCE your company’s branding

• ENHANCE your visibility beyond the exhibit hall with meeting-wide exposure

• PROMOTE the latest scientific advancements and discoveries

• DEMONSTRATE your support of the neuromodulation community and its commitment to education.

Distinguished Sponsorship Levels

 

COMMERCIAL SPONSORSHIP OPPORTUNITIES

All sponsorship fees are paid directly to NANS. All production fees are paid directly to the provider of service. NANS approval is required before 

finalizing all orders. 

30

BRONZE


$18,000

40

SILVER


$30,000

50

GOLD


$60,000

70

PLATINUM


$80,000

100

DIAMOND


$145,000

Signage prominently displayed in registration area

X



X



X

X

Recognition in meeting brochure



X

X

X



X

X

Recognition in the program book



X

X

X



X

X

Guaranteed minimum exhibit booth size in prime location



10 ft x 10 ft 10 ft x 10 ft 10 ft x 20 ft

10 ft x 20 ft

20 ft x 20 ft

Supporter recognition in the meeting app

X

X

X



X

X

Supporter recognition with your exhibitor listing



X

X

X



X

X

Supporter ribbon for your company representatives



X

X

X



X

X

Registration list of meeting attendees



X

X

X



X

X

Recognition of meeting support on the NANS website



X

X

X



X

X

Recognition of meeting support in the NANS Newsletter



X

X

X



Complimentary table top recognition at NANS I

3

X



X

X

Complimentary all-access meeting badges*



4

6

10



15

30

Invitations to President’s Reception



2

2

2



5

30-minute session with NANS board members

X

X

Logo on light box framing entry



X

Full-page recognition ad in the program book

X

Half-page recognition ad in the program book



X

*The number of complimentary all-access meeting badges per sponsorship level is the maximum allowed per sponsor. The number of all-access 

badges cannot exceed the maximum listed regardless of exhibit booth size.




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