Caesars Palace in Las Vegas, nv
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- Join Us for the NANS 21ST ANNUAL MEETING RESERVE YOUR EXHIBIT SPACE NOW.
- Booth Fee Complimentary All-Access Badges Priority Points Upgrades
- EXHIBIT SCHEDULE Note: All times subject to change. Wednesday, January 10 Thursday
- Official General Service Contractor
- Official Food and Beverage Contractor
- Exhibit Space, Commercial Support, Exhibit Operations
- GENERAL INFORMATION 9
- Group Sub-Block Request Form
- GENERAL INFORMATION (continued) 10
- COMMERCIAL SPONSORSHIP OPPORTUNITIES
• est 1994 •
North American Neuromodulation Society
21st Annual Meeting | Las Vegas, NV
January 11–14, 2018 | Caesars Palace
The North American Neuromodulation Society (NANS) invites you to provide
support and exhibit at the 21st Annual Meeting January 11–14, 2018, at the
Caesars Palace in Las Vegas, NV.
As the field of neuromodulation evolves, so does the annual meeting. Our 2018
scientific program will include the most current information on state-of-the-art uses
of neuromodulation therapies and techniques. Lectures will be given by renowned
specialists dedicated to clinical advancements within the field.
This is your chance to meet face to face with more than 1,800 clinicians, scien-
tists, engineers, and other healthcare professionals in the field of neuromodula-
tion. Build new relationships and existing ones by exhibiting at the 2018 NANS
Annual Meeting. Your participation offers an unequalled opportunity to showcase
your products and services to neuromodulation professionals.
More information is available at www.neuromodulation.org. We look forward to
welcoming you to Las Vegas!
Ashwini Sharan, MD FACS
Scientific Meeting Chair
Julie Pilitsis, MD PhD
Annual Meeting Co-Chairs
Steven Falowski, MD
Jason Pope, MD DABPM FIPP
Chris Welber, MBA
Director of Industry Relations
Join Us for the
NANS 21ST ANNUAL MEETING
RESERVE YOUR EXHIBIT SPACE NOW.
Your exhibit fee includes:
• 3.5 hours of unopposed exhibit time
• Standard 11 in. x 17 in. identification sign showing your name, city, and state
(one per booth)
• 8 ft high back wall and 33 in. high divider rails of quality fabric
• Carpeting (existing)
• Exhibit listing in the NANS meeting app and program book
• Listing on the NANS Annual Meeting website
• Access to pre- and post-attendee list
• Security guard service
• Discounted advertising in the program book
• est 1994 •
Attendees by Medical Specialty
Number of Medical Attendees by Year
2010 2011 2012 2013 2014 2015 2017
Connect and network with more than 1,800 medical attendees from 36 countries and more than 300 industry professionals.
Exhibit Space Assignment and Fees
Space will be assigned according to the exhibitor’s Priority Points System total, the date on which both the contract and
deposit are received, the availability of requested space, special needs, and the compatibility of the exhibitors' products.
10 ft x 10 ft
10 ft x 20 ft
10 ft x 30 ft
$15 per sq ft
20 ft x 20 ft
Exhibit Hall Only Badges
20 ft x 40 ft
Additional All-Access Badges
$350 each ($450 after
Dec. 1, 2017)
40 ft x 40 ft
Note: Single booths may not be merged. Furniture (tables, chairs, etc.) must be ordered through Global Experience Specialists (GES). Booth Space is of-
fered at $34 per sq ft.
3.5 hours of unopposed exhibit time
More than 18 hours of total exhibit time. Morning and afternoon break beverages will be served to all medical attendees
in the Exhibit Hall to increase traffic flow to the exhibitors.
Note: All times subject to change.
9 am–5 pm
8 am–5 pm
Installation of Exhibits
9 am–5 pm
8 am–6 pm
Opening Reception in
Exhibit Hall Open
10 am–7 pm
10 am–6 pm
Morning Beverage Break
in Exhibit Hall
Break in Exhibit Hall
All exhibits must be set up and aisles cleared by 6 pm on Thursday, January 11, 2018.
Dismantling exhibits before the official close at 6 pm on Saturday, January 13, 2018, is strictly prohibited. Dismantling, or “pre-
paring to dismantle” prior to the show closing will result in a $1,000 fine, loss of 10 priority points, and a ban from exhibiting at
future meetings. Exhibit dismantling must conclude no later than 10 pm on Saturday, January 13, 2018.
Exhibitor Meeting Suite/Lounge
Exhibitor Meeting Suites/Lounges are available to companies exhibiting at the meeting. The 10 ft x 20 ft suites offer a
branded lounge meeting area conveniently located near your exhibit space, where attendees can meet with you to discuss
new ideas and products.
These suites are the perfect space for holding small staff meetings or meeting privately with clients. A limited number of
suites are available. Attendees will have access to the Exhibitor Meeting Suites/Lounges during exhibit hall hours only.
Increasing square footage will incur additional charges.
To secure meeting space for company sales meetings
or another Society-approved activity, you must com-
Ancillary Event Request Form (PDF)
and fax it
to 888.374.7259 by November 1, 2017. Space will
be assigned on a first-come, first served basis upon sub-
mission of the proper forms. Fees may apply. Direct all
questions to Chris Schroll at cschroll@
neuromodulation.org or 847.375.3661.
No entertainment functions, meetings, satellite sym-
posiums, or social functions may conflict with NANS
Annual Meeting program hours. Ancillary function
blackout times are
• Thursday, January 11: 7–8:30 pm
• Friday, January 12: 7 am–7 pm
• Saturday, January 13: 7 am–6 pm
• Sunday, January 14: TBD
Note: An Ancillary Event Form is required for events with five or more attendees.
EXHIBIT HALL FLOOR PLAN
NANS 21ST ANNUAL MEETING
Exhibit Dates: January 11–14, 2018 | Caesars Palace—Forum Ballroom
JOIN THESE PAST SUPPORTERS
Advanced Infusion Solutions
American Academy of Pain
American Society of Interventional
Automated HealthCare Solutions
Bal Seal Engineering, Inc.
Basic Home Infusion
Cancer Pain Consortium
Codman, a Johnson & Johnson
Cosman Medical, Inc.
Custom Care Pharmacy
Custom Interventional Pain
Epimed International, Inc.
Evergreen Medical Technologies
Great Lakes NeuroTechnologies
Hartley Medical Center Pharmacy
Healthcare Research and Analytics
Kimberly-Clark Ballard Medical
Lieberman Research Worldwide
Jazz Pharmaceuticals, Inc.
Market Access Partners
Master Pharm Compounding
Merit Laboratory Partners
National Spine & Pain Centers
New York and New Jersey
Societies of Interventional Pain
Pain Medicine News
Pearson Clinical Assessments
St. Jude Medical
Stryker Interventional Pain
SurgiVision Consultants, Inc.
September 29, 2017
• Lunch Symposia requests due
November 1, 2017
• Ancillary Event Request Forms due
• Exhibit space application due
- Full payment required
- No refunds after this date
• All advertising for program book due
• Company description (maximum of 50 words) due to
NANS at email@example.com. All descriptions sub-
mitted after this date may not be listed in the printed pro-
• Exhibitor hotel room block (10+) reservations due
• Artwork due for meeting app and sponsorships
November 17, 2017
• Exhibitor services kit available online
• Final exhibit hall floor plan available online
• Deadline to submit rooming lists for Exhibitor Hotel Room
December 8, 2017
• First day for advance shipment of exhibits to Global Expe-
rience Specialists (GES) warehouse
December 15, 2017
• Preregistration list e-mailed to exhibitors
• Exhibit staff registration due
December 18, 2017
• Last day for NANS Annual Meeting room rate discount
• GES order discount deadline
January 4, 2018
• Last day for advance shipment to GES warehouse
• Preregistration list e-mailed to exhibitors
• Deadline to submit list for exhibitor badges
January 10, 2018
All exhibit booth plans must be submitted to Chris Schroll (firstname.lastname@example.org) for review and approval.
All services to exhibitors within the NANS exhibit hall and other NANS meeting space, other than supervision, must be
provided by the NANS official service contractors listed below.
Official General Service Contractor
Global Experience Specialists (GES)
7000 Lindell Road
Las Vegas, NV 89118
Official Audiovisual Contractor
Encore Event Technologies
8850 W. Sunset Road, Third Floor
Las Vegas, Nevada 89148
Senior Account Executive
3445 Millennium Court
Columbus, OH 43219
Tracey Adams, Account Executive
Official Food and Beverage Contractor
3570 S. Las Vegas Boulevard
Las Vegas, NV 89109
Lanatte Myers, CMP
Executive Director of Catering/Convention Services
8735 W. Higgins Road, Suite 300
Chicago, IL 60631
Exhibit Space, Commercial Support, Exhibit
Chris Schroll, CEM
Senior Sales Manager
NANS SERVICE CONTRACTORS
Priority Points System
After each annual meeting, the priority points earned are added to existing priority points. The following components factor
into a NANS exhibitor’s priority points:
• Becoming a grant provider, sponsor, or exhibitor at premeeting workshops
• Becoming a grant provider, sponsor, or exhibitor at the NANS Annual Meeting
• Consecutive Years: Starting with the 2017 Annual Meeting, an exhibitor will receive 10 priority points after 5 consecutive
years of participation at the NANS Annual Meeting.
Points awarded for specific participation opportunities are indicated throughout this Exhibitor Prospectus.
Use of Priority Points
The Priority Points System provides the opportunity to earn
advance access to premiere exhibit hall space and to deter-
mine priority for other participation opportunities. For exam-
ple, an exhibitor’s priority points total will determine priority
status for exhibit booth and other sponsorship selections. Pri-
ority points are neither property nor a license and cannot be
transferred, sold, or assigned by an exhibitor. Priority points
do not reflect or represent a monetary value.
Violations are directed to the co-directors of industry rela-
tions. A written determination will be provided to all parties
requesting their signature for acknowledgment.
Defining Minor and Major Violations
A minor violation is defined as an isolated incident that may
have occurred as an oversight or miscommunication with-
out intent to negatively impact the initiative's success. The
action has not impacted the success of said initiative.
A major violation is defined as initiative(s) that directly
and negatively impact the attendee experience and/or the
success of the NANS-sanctioned initiative. The violation(s)
include but are not limited to multi-layered efforts and/
or actions to block, redirect, or prohibit NANS attendees
from participating in sanctioned events; blocking and/or
removal of competitors’ approved promotional collateral
communications that impact participation of attendance to
NANS-sanctioned events that are published and open for
all NANS members. Multiple minor violations or failure to
take corrective action after a warning will be considered
a major violation. A direct violation of NANS guidelines,
such as hosting unauthorized events that compete with the
general session, will be categorized as a major violation.
Deduction of Points Due to Policy Violations
Failure to follow the standards and guidelines of the soci-
ety will result in the deduction of points. All suspected viola-
tions are to be reported to the Industry Relations Council. In
the event of an alleged violation, representatives from each
involved organization will be requested to participate in an
immediate mediation meeting, including two industry rep-
resentatives, a representative from the Industry Relations
Council, and the executive director of NANS. Findings will
be presented to designated members of the Annual Meeting
Committee for adjudication and assignment of penalties.
For each minor violation, a penalty of up to 5 points will
be assessed and a warning will be issued. Major violations
subject the exhibitor to the following penalties:
1. First violation: Loss of current year’s priority points
2. Second violation: Loss of one-half of accrued priority points
3. Third violation: Loss of remainder of priority points
4. Fourth violation: One year suspension of exhibit privileges.
A more severe penalty may be levied at the discretion of
the Annual Meeting Committee without following the above
Accounting and Governance
The Priority Points System is formulated and implemented
by the Society through the Annual Meeting and Executive
committees. Priority points will be updated and accounts
approved by the NANS Board at each formal board meet-
ing. Supporters, exhibitors, sponsors, and grant providers
will be provided with a copy of the current policy and an
accounting of their points in response to written requests
to the executive director of the Society. NANS reserves the
right to amend the policy at any time.
NANS has secured a limited number of rooms at a special
rate for those registered for the NANS Annual Meeting.
3570 S Las Vegas Boulevard
Las Vegas, NV 89109
January 11–13: $249 single/double*
January 10 and January 14: $209 single/double*
Daily resort fee: $29
*Applicable taxes and fees will apply.
Reservations: Book before December 8 for discounted rate!
For reservations, please call 866.227.5944 or
(Required for 10+
Giveaways, Contests, and Raffle Drawings
Exhibiting companies are permitted to distribute giveaways
in accordance with the American Medical Association
(AMA) Code of Medical Ethics. Contests, drawings, and
raffle prizes cannot exceed $100 in value.
Ancillary Event Promotion
Promotional or directional signage for all events require
written approval by NANS.
NANS comprises multiple disciplines that serve the inter-
ests of patients through beneficial collaborations. To ensure
that these collaborative relationships meet the highest eth-
ical standards, they must be conducted with appropriate
transparency and in compliance with applicable laws, reg-
ulations, and government guidance. NANS reserves the
right to reduce priority points and/or remove those unable
to maintain compliance and respectful communication. The
industry guidelines include:
Advanced Medical Technology Association (AdvaMed) Code of
Ethics for Interactions with Health Care Professionals
AMA Opinion 8.061: Gifts to Physicians from Industry
Pharmaceutical Research and Manufacturers of America
(PhRMA) Code of Interaction with Healthcare Professionals
Compliance Program Guidance for Pharmaceutical
Use of the NANS Name, Insignia, Logo, and
The NANS name, insignia, logo, and acronym are propri-
etary marks and may not be used in signs, advertising, or
promotions in any media or product literature inside or out-
side of the exhibit area before, during, or after the meeting
without prior written approval from NANS.
Photography, Videotaping, and Podcasting
The taking of photographs and video during the NANS
Annual Meeting, other than by the official photogra-
pher, is expressly prohibited without the written consent
of NANS. Photos of presentations taken on smart phones
are not approved for distribution. Send a written request to
email@example.com for all inquiries. All onsite
requests will be denied.
Your financial contributions support the neuromodulation industry’s most prominent educational event
of the year. The recognition your company receives will:
• BUILD and REINFORCE your company’s branding
• ENHANCE your visibility beyond the exhibit hall with meeting-wide exposure
• PROMOTE the latest scientific advancements and discoveries
• DEMONSTRATE your support of the neuromodulation community and its commitment to education.
Distinguished Sponsorship Levels
Signage prominently displayed in registration area
Recognition in meeting brochure
Recognition in the program book
Guaranteed minimum exhibit booth size in prime location
10 ft x 10 ft 10 ft x 10 ft 10 ft x 20 ft
10 ft x 20 ft
20 ft x 20 ft
Supporter recognition in the meeting app
Supporter recognition with your exhibitor listing
Supporter ribbon for your company representatives
Registration list of meeting attendees
Recognition of meeting support on the NANS website
Recognition of meeting support in the NANS Newsletter
Complimentary table top recognition at NANS I
Complimentary all-access meeting badges*
Invitations to President’s Reception
30-minute session with NANS board members
Full-page recognition ad in the program book
Half-page recognition ad in the program book
*The number of complimentary all-access meeting badges per sponsorship level is the maximum allowed per sponsor. The number of all-access
badges cannot exceed the maximum listed regardless of exhibit booth size.
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