Detail of department programs
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Board of Public Works AS NEEDED To be Employed As Needed in Such Numbers as Required 1535-2
Administrative Intern II 1618(12)
(33,783 - 49,381) Regular Positions Total 94 506
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BUREAU OF CONTRACT ADMINISTRATION 2017-18 Proposed Budget FIVE-YEAR HISTORY OF BUDGET AND POSITION AUTHORITIES SUMMARY OF 2017-18 PROPOSED BUDGET CHANGES Total Budget General Fund Special Fund Regular Resolution Regular Resolution Regular Resolution 2016-17 Adopted $37,228,196 251 113
$25,060,733 67.3% 163
79 $12,167,463 32.7% 88 34
$36,369,716 250
117 $22,342,322 61.4% 162 69
88 48
($858,480) (1) 4 ($2,718,411) (1) (10) $1,859,931 - 14 2017-18 FUNDING DISTRIBUTION BY PROGRAM MAIN BUDGET ITEMS Funding Positions * Sidewalk Repair Program $1,076,285 - * Additional Support for the Sidewalk Repair Program $259,590
- * Office of Wage Standards Support $2,559,154 - 508 Bureau of Contract Administration EXPENDITURES AND APPROPRIATIONS Salaries Total Salaries 34,334,578 (353,932) 33,980,646 Salaries General 32,172,958 (211,932) 31,961,026 Overtime General 1,192,612 (142,000) 1,050,612 Hiring Hall Salaries 586,800 -
Benefits Hiring Hall 357,258
- 357,258
Overtime Hiring Hall 24,950
- 24,950
Expense Total Expense 2,893,618 (504,548) 2,389,070 Printing and Binding 29,973 10,113
40,086 Contractual Services 907,307 (284,614) 622,693 Transportation 1,354,174 (103,125) 1,251,049 Office and Administrative 505,390 (124,637) 380,753 Operating Supplies 96,774 (2,285)
94,489 Adopted
Total Total
Budget Budget
Budget 2016-17
Changes 2017-18
Total Bureau of Contract Administration 37,228,196 (858,480) 36,369,716 Recapitulation of Changes Adopted
Total Total
Budget Budget
Budget 2016-17
Changes 2017-18
SOURCES OF FUNDS General Fund 25,060,733 (2,718,411) 22,342,322 Special Gas Tax Improvement Fund (Sch. 5) 398,840 15,689
414,529 Stormwater Pollution Abatement Fund (Sch. 7) 306,322 11,256
317,578 Sewer Capital Fund (Sch. 14) 6,678,728 1,168,354 7,847,082 Street Lighting Maintenance Assessment Fund (Sch. 19) 149,757 5,671
155,428 Proposition A Local Transit Assistance Fund (Sch. 26) 314,326 12,094
326,420 Proposition C Anti-Gridlock Transit Fund (Sch. 27) 3,370,907 259,575
3,630,482 Sidewalk Repair Fund (Sch. 51) 948,583 387,292
1,335,875 Total Funds 37,228,196 (858,480) 36,369,716 Percentage Change (2.31)% Positions 251 (1)
250 509
Bureau of Contract Administration Obligatory Changes 1. 2016-17 Employee Compensation Adjustment 849,273 -
Related costs consist of employee benefits. Related Costs: $243,789 SG: $849,273 2. 2017-18 Employee Compensation Adjustment 162,753 -
Related costs consist of employee benefits. Related Costs: $46,672 SG: $162,753 3. Change in Number of Working Days (92,647) - (120,125) Reduce funding to reflect one fewer working day. Related costs consist of employee benefits. Related Costs: ($27,478) SG: ($92,647) 4. Salary Step and Turnover Effect 112,245 -
Related costs consist of employee benefits. Related Costs: $33,293 SG: $112,245 Program Changes Direct Cost Positions Total Cost Changes in Salaries, Expense, Equipment, and Special Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved. 510
Bureau of Contract Administration Deletion of One-Time Services 5. Deletion of One-Time Expense Funding (2,035,422) - (2,035,422) Delete one-time Overtime and expense funding. SOT: ($633,000) EX: ($1,402,422) 6. Deletion of Funding for Resolution Authorities (9,108,097) - (13,277,093) Delete funding for 113 resolution authority positions. Resolution authorities are reviewed annually and continued only if sufficient funding is available to maintain the current service level. Related costs consist of employee benefits. 85 positions are continued: Services to Los Angeles International Airport (13 positions) Services to the Department of Water and Power (Eight positions) Services to the Harbor Department (Six positions) Sidewalk Program (Ten positions) Transportation Grant Fund Annual Work Program (12 positions) Metro/Expo Authority Annual Work Program (Ten positions) Metro Purple Line (Two positions) Bridge Improvement Program (Two positions) Office of Wage Standards (22 positions) 28 vacant positions are not continued: Services to Los Angeles International Airport (13 positions) Services to the Harbor Department (13 positions) Proposition O (2 positions) Related Costs: ($4,168,996) SG: ($9,108,097) Continuation of Services 7. Services to Los Angeles International Airport 1,200,065 - 1,703,924 Continue funding and resolution authority for 13 positions, consisting of one Senior Construction Inspector, one Construction Inspector, one Senior Management Analyst I, eight Management Analysts, and two Senior Administrative Clerks. Add one-time funding in the Salaries Overtime ($36,000), Printing and Binding ($508), Contractual Services ($6,500), Transportation ($11,000), and Office and Administrative ($1,620) accounts. Inspection and contract compliance services are provided on major construction projects at the Los Angeles International Airport. Three Senior Electrical Inspectors, five Senior Construction Inspectors, and five Construction Inspectors are not continued. All costs will be fully reimbursed by the Department of Airports. Related costs consist of employee benefits.
511
Bureau of Contract Administration Continuation of Services 8. Services to the Department of Water and Power 814,367 -
Continue funding and resolution authority for eight positions, consisting of two Senior Construction Inspectors, two Construction Inspectors, and four Management Analysts. Inspection and contract compliance services are provided on major construction projects at the Department of Water and Power (DWP). Add one-time funding in the Salaries Overtime ($40,000), Printing and Binding ($1,016), Contractual Services ($4,000), Transportation ($22,000), and Office and Administrative ($3,240) accounts. In addition, DWP will provide ten percent of the cost of one resolution authority Senior Management Analyst I, which is included in the Services to Los Angeles International Airport item. All costs will be fully reimbursed by DWP. Related costs consist of employee benefits. Related Costs: $321,487 SG: $744,111 SOT: $40,000 EX: $30,256 9. Services to the Harbor Department 603,240 -
Continue funding and resolution authority for six positions, consisting of one Senior Construction Inspector, two Construction Inspectors, and three Management Analysts. Inspection and contract compliance services are provided on major construction projects at the Harbor Department. Add one-time funding in the Salaries Overtime ($31,000), Printing and Binding ($762), Contractual Services ($3,000), Transportation ($16,500), and Office and Administrative ($2,430) accounts. Additionally, the Harbor Department will provide ten percent of the cost of one resolution authority Senior Management Analyst I, which is included in the Services to Los Angeles International Airport item. Four Senior Construction Inspectors, eight Construction Inspectors, and one Senior Clerk Typist are not continued. All costs will be fully reimbursed by the Harbor Department. Related costs consist of employee benefits. Related Costs: $239,426 SG: $549,548 SOT: $31,000 EX: $22,692 Program Changes Direct Cost Positions Total Cost Changes in Salaries, Expense, Equipment, and Special 512
Bureau of Contract Administration Continuation of Services 10. Sidewalk Repair Program 1,076,285 - 1,480,455 Continue funding and resolution authority for ten positions, consisting of three Senior Construction Inspectors, six Construction Inspectors, and one Management Analyst. Add one-time funding in the Salaries Overtime ($74,000), Printing and Binding ($2,286), Contractual Services ($5,000), Transportation ($49,500), and Office and Administrative ($7,290) accounts to support the Sidewalk Repair Program. See related Department of General Services, Department on Disability, City Attorney, Board of Public Works, Bureau of Engineering, and Bureau of Street Services items. Related costs consist of employee benefits.
11. Assistant Director - (1)
- Add nine-months funding and regular authority for one Assistant Director, Bureau of Contract Administration to provide additional management oversight for the Administrative Services, Office of Wage Standards, and Office of Contract Compliance group. Delete funding and regular authority for two Construction Inspector positions to offset the cost of this position. New Services 12. Measure M Project Support - -
Add resolution authority for 11 positions with no funding to support the design and construction of various rail, bus, street and capital projects authorized as part of the Los Angeles Metropolitan Transit Authority (Metro) Measure M Traffic Improvement Plan approved in November 2016. These positions include two Senior Construction Inspectors, eight Construction Inspectors, and one Management Analyst. Front funding will be provided by the Transportation Grant Fund. Filling of the positions will be subject to Metro's approval of the project plan and staffing needs. These positions will be fully reimbursed by Metro. See related items in the Bureaus of Engineering, Street Lighting, and Street Services, Board of Public Works, and the Department of Transportation.
513
Bureau of Contract Administration Efficiencies to Services 13. One-Time Salary Reduction (809,123) - (981,083) Reduce funding in the Salaries General account, as a one- time budget reduction, to reflect savings generated by positions filled in-lieu, maintaining vacancies, and anticipated attrition. Related costs consist of employee benefits. Related Costs: ($171,960) SG: ($809,123) 14. Salary Savings Rate Adjustment (213,433) - (274,603) Increase the Bureau's salary savings rate by one percent from four percent to five percent to reflect the anticipated level of attrition and vacancies. Related costs consist of employee benefits. Related Costs: ($61,170) SG: ($213,433) 15. Expense Account Reductions (81,814) - (81,814) Reduce funding in the Salaries Overtime ($24,000), Contractual Services ($41,314), and Transportation ($16,500) accounts, as a one-time budget reduction, to reflect anticipated expenditures, which include savings achieved due to Bureau efficiencies and expenditure reductions.
16. Elimination of Classification Pay Grades - -
Amend employment authority for all positions in the Management Analyst and Systems Analyst classifications. All Management Analyst I and Management Analyst II positions are transitioned to Management Analyst and all Systems Analyst I and Systems Analyst II positions are transitioned to Systems Analyst. This action is in accordance with the Citywide elimination of pay grades for these classifications. There is no net change to the overall number of positions within the Bureau.
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Bureau of Contract Administration Construction Inspection Priority Outcome: Create a more livable and sustainable city This program administers contracts and permits for construction of public works projects such as streets, bridges, sewers, storm drains, street lights, traffic signals, wastewater treatment facilities, and public buildings through inspection at sites and in plants engaged in manufacturing related construction materials. The activities include approving and processing payment for work acceptably completed; recommending acceptance of completed public improvement projects; approving subcontractors; and maintaining the legal record of construction. The program also provides inspection for recreation and parks projects and airport, port, utilities, and wastewater treatment facilities, and the installation of erosion control devices whenever grading operations create a hazard to dedicated and future streets within the City. It also provides inspection for private development work encroaching in the public right-of-way.
17. Transportation Grant Fund Annual Work Program 1,335,556 - 1,828,854 Continue funding and resolution authority for six Senior Construction Inspectors and six Construction Inspectors and funding in the Salaries Overtime ($96,000), Printing and Binding ($3,048), Contractual Services ($6,000), Transportation ($66,000), and Office and Administrative ($9,720) accounts to provide inspection services for the Transportation Grant Annual Work Program. Funding is provided by the Proposition C Anti-Gridlock Transit Improvement Fund. Related costs consist of employee benefits. SG: $1,154,788 SOT: $96,000 EX: $84,768 Related Costs: $493,298 Program Changes Direct Cost Positions Total Cost Changes in Salaries, Expense, Equipment, and Special Apportionment of Changes Applicable to Various Programs (5,009,786) (2) (6,923,561) Related costs consist of employee benefits. Related Costs: ($1,913,775) SG: ($4,154,656) SOT: ($442,000) EX: ($413,130) 515
Bureau of Contract Administration Construction Inspection Continuation of Services 18. Metro/Expo Authority Annual Work Program 1,101,178 - 1,508,882 Continue funding and resolution authority for four Senior Construction Inspectors and six Construction Inspectors and add one-time funding in the Salaries Overtime ($80,000), Printing and Binding ($2,540), Contractual Services ($5,000), Transportation ($55,000), and Office and Administrative ($8,100) accounts to provide inspection services for the Metro/ Expo Authority Annual Work Program. Front funding is provided by the Proposition C Anti-Gridlock Transit Improvement Fund and the costs will be fully reimbursed by the Metro/Expo Authority. Related costs consist of employee benefits.
19. Bridge Improvement Program 222,593 -
Continue funding and resolution authority for one Senior Construction Inspector and one Construction Inspector, and add funding in the Salaries Overtime ($16,000), Printing and Binding ($508), Contractual Services ($1,000), Transportation ($11,000), and Office and Administrative ($1,620) accounts to provide inspection services for the structural and seismic retrofit of bridges. All costs are reimbursed by the Seismic Bond Program. Related costs consist of employee benefits. SG: $192,465 SOT: $16,000 EX: $14,128 Related Costs: $82,216 20. Metro Purple Line Extension 222,593 -
Continue funding and resolution authority for one Senior Construction Inspector and one Construction Inspector and funding in the Salaries Overtime ($16,000), Printing and Binding ($508), Contractual Services ($1,000), Transportation ($11,000), and Office and Administrative ($1,620) accounts to provide inspection services for the Metro Purple Line extension project. Funding is provided by the Proposition C Anti-Gridlock Transit Improvement Fund and will be fully reimbursed by Metro. See related items in the Bureaus of Engineering, Street Lighting, and Street Services and the Department of Transportation. Related costs consist of employee benefits.
516
Bureau of Contract Administration Construction Inspection Increased Services 21. Wastewater Construction Inspection 963,164 -
Add nine-months funding and resolution authority for 11 positions consisting of two Senior Electrical Inspectors, three Senior Construction Inspectors, and six Construction Inspectors and add one-time funding in the Salaries Overtime ($66,000), Printing and Binding ($2,794), Contractual Services ($5,500), Transportation ($45,375), Office and Administrative ($45,980), and Operating Supplies ($8,470) accounts to provide construction inspection services for projects in the Wastewater Capital Program. Funding is provided by the Sewer Construction and Maintenance Fund. Related costs consist of employee benefits.
22. Additional Support for the Sidewalk Repair Program 259,590 -
Add nine-months funding and resolution authority for one Senior Construction Inspector and two Construction Inspectors and add one-time funding in the Salaries Overtime ($18,000), Printing and Binding ($762), Contractual Services ($1,500), Transportation ($12,375), Office and Administrative ($12,540), and Operating Supplies ($2,310) accounts to provide additional inspection services for the Sidewalk Repair Program. Funding is provided by the Sidewalk Repair Fund. Related costs consist of employee benefits.
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