Directorate of distance education master of business administration

particularly top bosses. 
 
ӹ Computers cannot substitute human being, individual decision 
making and intuition. 
 
ӹ System needs updating, in many a situation, stale information 
is as good as no information. 
Self Assessment Questions
1. 
Explain the place of HRIS in HRM. 
2. 
State the files to be stored in HRIS. 
3. 
What are the merits and limitation of HRIS? 
Summary 
HR department needs information accurately and in a short 
notice on the following. 
a. 
Duties and responsibilities of every job.
b. 
Skills possessed by every employee.

---

103
c. 
Organization’s future needs of human resource. 
d. 
Training needs 
 
HRIS has computerized linking with all sub-systems. HRIS has 
both merits and a few limitations. But HRIS  is     indispensable in 
developing and perfecting Human Resources. 
Answer key
1. Acquisition, storage and retrieval of information present a significant 
challenge to the  management. HRIS is basically used for
i. 
Storing information and data of each individual employee 
for future reference. 
ii. 
Providing a basis for planning, organizing, decision 
making and controlling of human resource functions.   
iii. 
 Knowing about the regularity of attendance and 
absenteeism if any. 
iv. 
For supplying data and returns to government and other 
statutory bodies. 
2. Generally the important files are 
i) Personnel administration, ii) Salary particulars,                          iii) 
Leave/Absence Record, iv) Skill inventory, v) Medical history, vi) 
Accident monitoring, vii) Performance appraisal,      viii) Training 
and Development, ix) HRP, x) Recruitment,      xi) Career planning 
and, xii) Collective bargaining. 
3. See the last two paragraphs of the lesson.