Academy of hair design an exciting adventure of friends, relationships, education

Students may not leave school during the day without permission from an instructor, except for lunch. Students must inform an 

instructor at the beginning of the day if they are leaving early for any reason, (doctor's appointments, court appearances, etc.). 

Lunch periods will be scheduled at different intervals so as to prevent overcrowding of the lunchroom. All students that leave the 

school property without prior approval and/or do not clock out will be given a disciplinary warning or suspension of three days 

which will go against your attendance. 

                                                 

1

 Late fees are calculated as follows on a daily basis: $5:00 within the first hour you are tardy, additional $1:00 for every hour you are late up to $12.00 a day. There 

will be a charge of $15:00 for Tue. Wed. and Thurs. absences and $20:00 for Mon. and Fri.  Overtime fees and late fees are due when incurred and Donna’s Academy 

reserves the right to suspend attendance until these fees are paid in full. 

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7.

 

Holidays/School Closing: We observe the following holidays: Martin Luther King's Birthday, Memorial Day, 

4th of July, Labor 

Day, the day before Thanksgiving, Thanksgiving Day, and the day after Thanksgiving, There will be a 2 week Winter Break: The 

exact days of Winter Break will be determined by the director each year depending on the day of the week the Winter Break 

Holiday’s fall on. We will be closed one day during the year for a mandatory Instructor continued education class.  The director, 

when warranted, may delete holidays and/or declare additional holidays and/or make-up days. 

In case of inclement weather School closings are listed on Fox 4 News channel 

 

8.

 

Donna’s Academy of Hair Design recognizes Constitution Day; September 17th, however, school is in session on that day.  

 

9.

 

Termination/Withdrawal: Students must maintain criteria set forth in the student handbook to avoid termination. Students who 

need to withdraw from the program must contact the Educational Director in writing, informing them of their decision.  A 

termination fee of $100.00 will be charged. 

 

10.

 

Absenteeism/Tardiness: Any breach of the following will be cause for possible suspension or dismissal as determined by the 

School Director: Excessive tardiness/absenteeism, without a valid excuse, (12 point system determines "excessive" tardiness; 

late for theory Mon/Fri = negative 4pointseachoccurance; leaving early any day =negative 3points each occurrence; not showing 

up at all without a doctor’s note =negative 6points each occurrence.  

Accumulation of negative 12 points at any given time = a warning letter. After 3 warning letters the student will be suspended for 

three days. The fourth infraction leads to termination. Any week of perfect attendance credits you with 2 points. Those points 

can be used to offset any negative points accumulated for tardiness. 

 

11.

 

Overage Fees:  Any additional time required to complete training because of absence, will be charged $5.50 per hour for 

cosmetology students. These "overage" fees are due weekly prior to training. The overage fee is determined by the scheduled hours 

of attendance and not the actual hours of attendance. Failure to pay overage fees will result in immediate termination. 

 

12.

 

Change of Program Status: Students who wish to change their program status (i.e. from full time to part time or vice versa), must 

meet with the Educational Director for approval and complete a change of status form. Change of status may only be done at the 

first of each month. 

 

13.

 

A six week leave of absence (defined as consecutive) will extend your contract date for personal reasons and medical reasons 

only with a verified doctor's note. Excused absences are only for computational purposes for grades/late fees only and in NO WAY 

do they reflect an extension of contract or a refund. Please refer to LOA Policy. 

 

14.

 

Grievance policy: All business connected with training, complaints, questions, etc. is to be discussed and taken care of in the 

office, in an appropriate professional manner (No matters are to be discussed on the clinic floor, for any reason, take it in the 

office with an instructor or office personnel.) If the complaint cannot be resolved a grievance form must be filled out and 

submitted to Donna's Academy of Hair Design Administrators. Upon receipt of a grievance the academic administrators and staff 

will review the issues and provide the complainant with a written response within 5 working days (one week). The decision of the 

academic administrators and staff will be final.  If a resolution is not achieved between the complainant and the academic 

administrators and/or staff, Donna’s Academy of Hair Design will forward the grievance to an outside student advocate; which will 

then get in touch with the student.  

If a resolution still can't be reached the student may contact: Missouri State Board of Cosmetology, 3605 Missouri Blvd., PO Box 

1062, Jefferson City, MO 65102 - Phone [phone] or the National Accrediting Commission of Career Arts and Sciences 

(NACCAS), 4401 Ford Avenue, Suite 1300, Alexandria, VA 22302 - Phone [phone]. 

 

15.

 

Disciplinary: Other grounds for suspension or dismissal include improper/abusive behavior or treatment of other students, 

school officials, or school patrons; bringing/using alcohol beverages or drugs (except those prescribed by a physician) on school 

premises or coming to school under the influence of the same. Refusal to take instruction from teachers, cheating, swindling, or 

stealing from other students, instructors, the school, or the school's patrons. Students are to maintain a professional demeanor at 

all times. Loud talk or yelling is not allowed on the clinic floor. Profane language, unprofessional behavior, any form of 

harassment, arguing, or fighting with other students or instructors, insubordination to instructors or staff will not be 

tolerated and will be sufficient grounds for suspension or termination.  If a student gets in a fight with another student, school 

officials may clock out and send home all students involved not matter who started the fight and could be sufficient grounds for 

suspension or termination. 

 

16.

 

Sanitation: Keeping the facility clean is part of the training in how to keep a Beauty Salon or Spa clean and presentable to the 

public. State Law requires that students spend a designated amount of time performing sanitation and sterilization and is accounted 

for on the time sheet. Therefore, during the student’s time enrolled, the student will be assigned sanitation duties (that will be 

rotated) and are to be performed daily. Personal work areas and stations must be kept neatly arranged during and after a service to 

- 20 - 

 

a patron. Keep the area clean and equipment put away when not in use. If a student does not perform their job before leaving they 

must do it the next morning or won't be allowed to clock in. If a student leaves there curling iron, flat iron, blow-dryer or any other 

electrical appliance plugged in and left overnight it will be confiscated and not returned, as this poses a fire hazard to the school.

 

 

 

17.

 

Students may perform work on immediate family members (family members they live with) at half price. 

 

18.

 

Professional Products: Only products that are used by the school may be kept at your stations and used on clients. 

 

19.

 

A student under the age of 18 years and unmarried must have written permission from their parents to change their hair color. 

Students are to supply their own salon products for any personal services performed while they are at school. 

 

20.

 

Personal Services: Students will be allowed personal services only if they are on schedule with their work sheets, have a passing 

grade average, have the appropriate amount of "Donna Dollars" or they are on Donna Roll (see Donna Roll Policy).  The student 

must have it cleared through an instructor prior to any personal services. Failure to pay for services or retail is considered theft. If a 

student is involved in a theft they may be suspended / terminated and disciplinary procedures will be initiated. 

 

21.

 

Visitors: Students are not permitted visitors while they are in class or while working on clients. Please advise friends and 

family members that you cannot be interrupted during school hours. Please no Public Display of Affection on the school 

property, only appropriate behavior. 

 

22.

 

No student is to delegate work to another student. Only students acting as receptionist will be allowed to make appointments 

for other students. Only students assigned to the front desk may be at the desk. Students that volunteer to work at the front desk are 

responsible for the money drawer, if the drawer comes up short it will be the student’s responsibility to pay the difference. 

 

23.

 

Students must charge all patrons for all services performed. Failure to do so is considered theft. If it is determined that the 

failure to charge for services is intentional, the student may be suspended/terminated. 

 

24.

 

Client Refusal: No student is allowed to turn down any clients and/or appointments unless the client is someone he/she is 

having personal problems with (Example: Ex-husband, etc.), and must be approved by the instructor.  Students will be clocked 

out and sent home for client refusal. No student may leave a client for any reason without approval from the instructor. 

 

25.

 

Work Sheets: When students are not giving a service to a patron they are to be fulfilling requirements on their work sheets in their 

designated classroom. 

 

26.

 

Time sheets with accumulated hours from previous week will be handed out on Tuesday. Students must have their sheets properly 

completed by 4:30 Wednesday.  If they do not turn in their sheets on time their hours will be logged in as miscellaneous and will 

not be credited in the required state board category.  If at 1500 hours too much time is logged under miscellaneous and not under 

the proper category then state board will not let you sit for boards.  In this case, if a student wants to sit for boards they will have to 

re-enroll and pay for extra hours. 

 

27.

 

No smoking is allowed in the building. Students may smoke outside the building away from the doors at the south west 

corner of the parking lot. Smoking is allowed only during lunch or assigned breaks. Students will be expected to keep 

the smoking area clean and free of cigarette butts. Receptacles are provided for cigarette butts. Any student not on lunch 

or a break, found outside the building smoking will be clocked out and required to leave for the day. Smoking 

privileges may be revoked by the academy director, at any time, for any reason. 

 

28.

 

Parking: Students must park away from the building area. Designated parking for students is

 on the east lot facing the

 

highway. 

Students must follow the parking directions as assigned by the building landlord; students who park in an 

unauthorized space will be charged a fee of $10.00 per occurrence. Students who do not follow the parking 

directions will have their car towed at their expense.  

 

29.

 

Dress Code: All students must follow the dress code policy (black scrub pants only and red or black scrub tops or Donna’s shirts). 

Uniforms must be kept neat and clean. Only black or white shoes or a combination of both are allowed. On professional days 

sleeves must cover underarms, dresses/skirts must be a professional length, observe the "3-B rule", no head scarves, hats, shorts of 

any kind, or flip flops (no beach wear). Sandals are allowed only during the summer months (June, July, August) feet must be 

clean and toes polished. No clear polish allowed. Only bags, purses, etc. that are clear will be allowed inside the school building. 

All others must be kept in your car. Students will be clocked out for non-regulation bags or improper dress.  

 

30.

 

Equipment and personal belongings: Each student is responsible for his or her own equipment, books, and personal 

belongings. Each student is assigned a locker to store personal belongings and kit supplies. Students should NOT bring 

large amounts of cash to school and if they are given a Title IV check they should place in a safe place immediately. 

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31.

 

Lockers: Each student is provided a locker when they start school, to be used for their books and other personal items. Individual 

lockers are generally assigned, but in some cases students may be required to share lockers. Each student must use only the locker 

which is assigned to him or her. If a student places a lock on an unassigned locker, the lock will be cut and the contents of the 

locker will be placed in an academic office, if possible. The student will have 2 weeks to claim the property. If the student does not 

claim the property, then we may donate the property to a local charity. Students should have no expectation of privacy in their 

lockers or in any other location at Donna's Academy of Hair Design. Lockers are the property of school and we reserve the right to 

reassign and/or inspect the contents of all student lockers, at any time, with or without cause. Donna's Academy of Hair Design 

will not be held responsible for lost, stolen or damaged items, including the lock. Lockers are for use by current, active students 

only. Students must remove all belongings, including their locks, from their assigned lockers immediately upon graduation, 

termination or withdrawal. If a student does not vacate the locker within two weeks following his or her last day of attendance, we 

will cut the lock and donate the contents of the locker to a local charity. A student who damages a locker will be required to pay 

the cost of repairing or replacing the locker. 

 

32.

 

Donna's Academy of Hair Design IS NOT RESPONSIBLE FOR LOST OR STOLEN ITEMS. It is the responsibility of the 

student to replace any missing equipment at his or her own expense. 

 

33.

 

Students may NOT remove school equipment from the building at anytime

.

 The State Board of Cosmetology requires 

that all student kits remain at the school until the student completes the program. Each student is responsible for his/her own 

tools and equipment issued to them while in training. Any additional equipment that may be needed or wanted the student must 

purchase and they are solely responsible for it. 

 

34.

 

Copyright Infringement Policy 

Copyright infringement is against the law and is prohibited at this school. Willful copyright infringement can also result in criminal 

penalties of up to five years in prison and fines of up to $250,000 per offense. Under the Copyright Infringement Policy Donna’s 

Academy of Hair Design prohibits the unauthorized use of copyrighted material, including on its computer systems or networks: 

copyright, trademark, patent, trade secret or other intellectual property infringement, including but not limited to using any 

copyrighted names, texts, or images, offering pirated computer programs or links to such programs, serial or registration numbers 

for software programs, or similar content.  While we do not provide students access to computers for studying or teaching, the 

policy remains in effect, and includes personal computer use and copyright violation for assignments and research that a student or 

employee may conduct on their own personal time.  All students and employees are expected to comply with any applicable 

copyright laws. 

 

If a student or employee suspects copyright infringement, they should report such infringement in writing, attention to the Director, 

the name and article of claimed infringement for further review by the Director.  The Director will conduct an investigation on the 

alleged infringement.  Any students or employees who violate this policy will be subject to disciplinary action up to 

and  including  termination  of  employment or enrollment  and may also result in local, state and/or federal charges.  Legal 

sanctions under local, state and federal laws may include: In a civil action, the individual infringer may be liable for either actual 

damages or statutory damages of up to $30,000.  In addition, individual infringers may be subject to criminal prosecution. Criminal 

penalties can include up to ten years imprisonment depending on the severity of the infringement. 

 

Summary of the Law  

Copyright is legal protection of intellectual property, in whatever form, that is provided for by the laws of the United States to the 

owners of copyrights. According to the U.S. Copyright Office, a Copyright is a form of protection provided by the laws of the 

United States (Title 17, U.S. Code) to the authors of ‘original works of authorship,’ including literary, dramatic, musical, artistic, 

and certain other intellectual works. This protection is available to both published and unpublished works. The Copyright Act 

generally gives the owner of a copyright the exclusive right to do and to authorize others to do the following: 

To reproduce the work, prepare derivative works, distribute copies, and display the work publically.  The law does permit “fair 

use” of copyrighted material without the copyright owner’s permission in certain circumstances (see 17 U.S.C. § 107).  

 

Some works are not protected by copyright and fall into the “public domain.” For example, works created by a United States 

government employee within the scope of employment, or works for which copyright has expired (generally, 70 years after the life 

of the author). Once a work is in the public domain, it may be used without obtaining copyright permission.  The Digital 

Millennium Copyright Act (DMCA) realizes that digital transmission of copyrighted works adds complexity to the law. This act 

amended the copyright law to provide regulations for works cited via the Internet. To review this act on line got to 

http://lcweb.loc.gov.copyright/legislation/hr2281.pdf

.  

 

35.

 

Advising: Student support advising services are available throughout the program. If an outside resource becomes 

necessary, the director or instructor will refer the student to the available agency. Academic advising is completed 

on a regular basis. These progress reports include attendance and grade averages. Students will have the opportunity 

to talk individually with their advisor and discuss their academic progress. 

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36.

 

Disciplinary Procedure:  Verbal Warning 

Types of offenses that will likely result in a verbal warning, depending on the nature and frequency of the offense, as well as 

history of past offenses (this is not an exclusive or exhaustive list): 

Verbal abuse (swearing, calling staff and/or students names, using racially offensive language, talking 

back, making direct or indirect threats) 

Disrupting class (coming in and out of class, talking in class, using cell phones, Bluetooth’s, iPods (or 

similar devices) or PDA in class or on the performance floor, raising voice to other students or staff, or otherwise 

disrupting the learning environment).

 

Written Warning 

a.

 

Improper conduct or failure to follow school policies and procedures, whether written or verbal, may result in 

suspension, dismissal or termination. Violation of school policy could result in suspension/termination. 

b.

 

If a student violates school policies a warning notice may be written, on the student, by a staff member. A copy of the 

warning notice is kept in the student’s academic file and a copy will be given to the student. The third warning notice 

issued to a student, will be an automatic suspension up to 3 days. If the student fails to return the day after their 

suspension ends, that student will automatically terminated from the program. If the student returns 

after their 

suspension, any future violation of school policies will result in immediate termination. After termination the student 

may write an appeals letter within 24 hours, requesting that they are allowed to return to school. Within 3 days, a 

meeting will be held with the director and instructors or office staff to determine if the student is allowed to return. If the 

student is allowed to return, the school will notify the student by writing or phone with a date to return. If a student is 

reinstated after termination, they will automatically be terminated with the first violation of the school rules and policies. 

If the student is terminated they must take care of any outstanding balance owed. Students will have no longer than 90 

days to pick up their belongings/kit etc. or it will be disposed of. 

 

37.

 

Harassment Policy All employees and students have a right to an environment free of discrimination, which 

includes freedom from harassment - whether that discrimination or harassment is based on sex, age, race, color, 

ethnic origin, religion, creed, national origin, marital status, sexual orientation, or membership in other protected 

groups.  Donna's Academy of Hair Design prohibits discrimination and harassment of its students and employees by 

supervisors, co-workers, students, guests, or suppliers. Such conduct may result in disciplinary action up to and 

including dismissal of the employee or termination of enrollment for a student. Other individuals (non-employees and 

non-students) found to have engaged in harassing or discriminatory behavior will be asked to leave and not return. 

Specifically, no supervisor shall threaten or insinuate either explicitly or implicitly that any employee or student's 

submission to or rejection of sexual advances will in any way influence any decision regarding that person's 

employment, evaluation, wages, advancement, assigned duties, or any other condition of employment, student 

enrollment, and academic status. Other harassing conduct in the workplace/educational facilities, whether physical or 

verbal, committed by supervisors or others, is also prohibited. This includes slurs, jokes, or degrading comments 

concerning sex, age, race, color, ethnic origin, religion, creed, national origin, marital status, sexual orientation, or 

membership in other protected groups; offensive sexual flirtatious advances or propositions; any abuse of a sexual 

nature; graphic verbal comments about an individual's body; and the display in the workplace of sexually suggestive 

objects or pictures. Employees and students who have complaints of harassment should report such conduct to the 

Director. All such complaints will be investigated. If the investigations confirm the allegations, appropriate 

corrective action will be taken. Donna's Academy of Hair Design cannot guarantee that all complaints will be kept 

confidential, but will make every effort to do so. 

 

38.