Business Communication

10.2
M
EDIA
 M
ANAGEMENT
10.3
P
RESS
 R
ELEASES
 123
10.3.1
C
HARACTERISTICS
 
OF
 
A
 G
OOD
 P
RESS
 R
ELEASE
10.4
P
RESS
 C
ONFERENCE
10.5
M
EDIA
 I
NTERVIEW
10.6
S
EMINARS
10.7
W
ORKSHOP
10.8
C
ONFERENCE
10.9
B
USINESS
 E
TIQUETTE
10.1 MEETINGS
Meetings are the most popular method of interactive communication. It facilitates direct, face-to-face
communication and essential at various levels in all organization. They serve as channels of oral
communication among the members of the meeting. However, they are supported by written
communication like notices to bring people together, agenda to structure the meeting, minutes to
record the proceedings and report to pass information to the higher authorities.
Fig. 10.1

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108  /  Business Communication
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10.1.1 Meaning, Objectives and Types of Meeting
W
HAT
 
IS
 
A
 M
EETING
?
A meeting is get-together of a group of persons to discuss ways and means to deal with a specific time-
bound task assigned. The members of the group share common experience, common concern and
common interest.
According to W.H. Newman, ‘A committee of a group of people specially designated to perform
some administrative acts. It functions only as a group and requires the free interchange of ideas among
its members.’
Hicks and Gullet defines the term, ‘A committee is a group of people who meet by plan to discuss
or make a decision for a particular subject. Because committee meets by plan, we do not include group
that occur spontaneously or informally in the definition of a committee.’
A meeting is formally arranged gathering for the purpose of discussing an issue concerning a large
number of persons.