How to write a letter of congratulation knowing your writing goals congratulations at work

2
Be prompt with your letter to make the greatest impact. If you want your letter to have the greatest possible impact, it is always highly appreciated if you promptly express your happiness regarding someone’s achievement.

• 
  At the latest, you should write your letter 2-3 days after receiving word of the accomplishment.
  
• 
  If you delay, the impact of your letter will not be that significant.
  
• 
  A tardy letter may give the impression that you are only sending the letter out of politeness or as an afterthought, and are not truly happy for the person.
  
• 
  

3
Keep your language simple and easy. The language that you use in your letter should not be complicated.

• 
  The receiver should be able to easily understand what you are expressing, or else the purpose of the letter will be lost.
  
• 
  Simple language often sounds more sincere than flowery, intricate writing.
  

4
Keep your letter concise and positive. The tone of your writing should be positive, concise, and to the point.

• 
  Avoid extensively lengthy writing that may give the impression of exaggeration.
  
• 
  Don't include unnecessary details that do not serve the purpose of the letter.
  

5
Be genuine and don’t go overboard. Keep your praise genuine when writing your letter to present a caring tone.

• 
  Congratulate the person in an honest manner, instead of being fake.
  
• 
  Be genuine, and sincerely express that you are happy without any exaggeration.
  
• 
  Your sentiment should not be so overboard that it could be mistaken as sarcasm, condescension, or jealousy.
  

Method2
Structuring The Letter

1. 
   

1
Address the letter with the person's first name to maintain a friendly tone.Although you will be keeping an otherwise formal tone throughout your letter, it is nice to address the person with their first name to open the letter casually.

• 
  Using a first name is also fine in a professional setting, and the recipient will regard it as more personal and friendly.
  
• 
  For example, start the letter with: "Dear "