Letters: how to write

Example of a business letter

Acknowledgement Letter

• This type of letter is written when you want to acknowledge some one for his help or support when you were in trouble. The letter can be used to just say thanks for something you have received from some one, which is of great help to you.

• (Name of sender) (Position in company) (Company name)
• Dear (name of recipient)
• We have received your resume in response to our advertisement for (position). We are currently reviewing your application and we will be in touch with you within three to four working days.
• Respectfully yours,
• (Name of sender) (Position)

• May 28, 2010
• Patrick Smith 65 St. Therese Street New York, USA 3083
• Dear Mr. Smith,
• Good day. We are writing to acknowledge the order that you sent us the other day. We are confirming your orders.
• We have received your order for the following merchandise:
• 1.Thirty pairs of fashion boots at $80.00 per pair
• 2.Fifty pieces of signature sun glasses at $100.00 each
• 3.Sixty pieces of assorted ladies’ tees at $50.00 each.
• Total amount of the order: $10,400.00.
• Please note that we will be adding an extra $50 for the shipping fee. Your orders will arrive on June 1, 2010. Please feel free to contact us if there are clarifications regarding your order. You can reach us at 938-2323. Thank you very much for your continued patronage. We are looking forward to serving you again.
• Sincerely,
• Jenna Curke Branch Manager Curke’s Fashion Merchandise

Apology Letter

• An apology letter is written for a failure in delivering the desired results. If the person has taken up a task and he fails to meet the target then he apologizes and asks for an opportunity to improve in this type of letter.

• Business Apology LetterFrom:
• Manager Hotel Sea View Goa
• To:
• Managing Director Global Systems Software Goa
• 28th December, 2006.
• Dear Sir, On behalf of (Hotel Sea View), kindly accept our sincere apologies for not (giving you the high standard of hospitality which is the general norm of our hotel). We sincerely regret the inconvenience caused to you because of this.
• As a gesture of good will, kindly accept a (free stay for two days). I am sure you would overlook the mistake on our part this time and would continue your business association with us.
• We reassure you of our co-operation and look forward to a more positive association with you in the future.
• Thanking You,
• Sincerely,
• Keshav Sen