M inutes of the d riffield rufc annual general
Download 51.67 Kb. Pdf ko'rish
|
|
INUTES OF THE D RIFFIELD RUFC ANNUAL GENERAL M EETING
ELD 5 JULY 2016
Present: Apologies: Andrew Chapman, Adrian Harrison, Richard Booth, Steve Gibson, Ben Medhurst, Dom Thompson, Charles Burdass, Patrick Burdass, Charles Booth, Rob Leason, John Leason, Paul Gibson, Ted Atkinson, David S Watt, Mike Harper, David Dinsdale, Tony Pexton, Colin Seabrook, Peter Marshall, Alan Stephenson, Graham Cardwell, Andrew Kitching, Karen Clark, John Chapman, Rod Dukes, Rob Farnsworth, Graham Owen, James Farnsworth, George Hamilton, Cliff Wilson, Simon Megginson, Ian Douglas, John Taylor, Chris Woodmansey.
David Atkinson, Angus Naylor, John Turner, Steve Edwards, John Brown, Dave Rowley, Chris Simpson, Andrew Megginson, John Johnson, Mark Goodson, James Kitching, Rod Atherton, Derek Megginson, Rodney Hogg.
Cliff Wilson proposed that the notice convening the meeting be accepted as complying with the rules. This was seconded by George Hamilton and approved by the meeting.
Minutes of Annual General Meeting held on 7 July 2015.
The minutes of the meeting were proposed by Karen Clark as a true record. This was seconded by Graham Cardwell and approved by the meeting.
Minutes of the Extraordinary General Meeting held on 16 May 2016.
The minutes of the meeting were proposed by David Watt as a true record. This was seconded by Cliff Wilson and approved by the meeting.
Matters Arising
There were no matters arising. 5. Hon. Secretary’s Report
The Secretary gave his report to the meeting, copy attached. 6. Hon. Treasurer’s Report
The Treasurer Richard Booth presented the club’s year end annual accounts and his report. Annual profit is substantially down (circa £70,000) but this year’s profit was still the second highest in terms of profit out of the previous ten years, excluding the previous season. The result was partly a reduction in revenue and partly an increase in costs. The fact had also been that as a result of time needed on the incorporation of the club this had been a thirteen month trading period with the last month, May, being outside of the season and therefore with very little revenue but monthly equivalent fixed costs. The previous season had included over £12,000 in grants but as this is cyclical there has been no grant aid revenue in the last financial year. Coaching costs were increased as were legal and accountancy fees, these professional charges being as a result of work on the club’s incorporation.
We hold a record amount of cash at the bank for a year end. Although main sponsor’s income has dropped this is still 29% up on the 2011 figure. There has been a 100% increase in member’s subscription income over a six year period.
The increase in salaries is a result of an extra month of trading, some doubling up during the handover period between Karen Clark and Helen Sunderland, and the restructuring of roles.
Paul Gibson asked whether the idea of a membership card linked to payments over the bar had been given further consideration and it was confirmed that this was on the agenda for consideration following the other recent changes that had been introduced. It was confirmed that the bad debts related mainly to the 3G pitch hire fees and that this figure was virtually everything that was over 30 days outstanding and the Treasurer expected to recover the majority.
It was also confirmed that the administration and management of the 3G pitch had been the subject of a recent focus of attention and this was now more tightly controlled with formal bookings and a deposit system.
David Watt commended the committee for the appointment of new auditors. Ian Douglas proposed the accounts as presented be accepted. This was seconded by John Chapman and approved by the meeting.
Review Director of Rugby’s
Patrick Burdass reported on a season that once again had a slow and difficult start but was turned around by a good win at Pocklington before Christmas and solid performances thereafter. It was pleasing that the second team had returned to the Merit League Premiership after just one season The third team had been beaten in the semi-final of the Merit League Playoff. The hard work put in by coaches and players would need to be maintained for the forthcoming season which was seeing us in a stronger league involving considerable travelling to away games. Coaching would see us lose Tosh Askew who is going to work in Italy for ten months from August but the first team coach position has been refilled by Stuart Cooper who will be assisted by Richard Mitchell-Williams and Alasdair McClarron. Team captains are firsts Paul Dervey, seconds Gary Shipley, thirds Rob Norman, Development/4 th TBC.
Patrick confirmed that former club member Ed Falkingham had been selected to play for Yorkshire and had also signed to play professionally at Doncaster in the coming season. Adam Brankley has represented England Counties U20’s on a tour of Russia. He thanked the Executive and all membership for their support throughout the season.
Mini Junior Rugby Review
Dom Thompson reported on a successful season which included an average of 19/20 players registered at each age group. The U13’s won the Yorkshire Bowl. The U17’s were unbeaten in the season and many had already played the senior game for the development side. It is proposed to enter a 17/18 years league for the forth coming season which would hopefully involve games taking place on a Saturday to integrate this age group to the seam of senior rugby. Alasdair McClarron, on behalf of the club, has been involved in local schools including girl’s rugby. Driffield School is now linked with South Hunsley where the head is keen on sport and Dom intends to develop and strengthen this link.
Over 1000 attended our clubs festival with Rochdale using the club house as a centre for a weekend’s tour. Two summer camps are booked to use the club’s facilities in the coming months and on 16 July the club is holding an open day to promote O2 touch rugby and ladies rugby.
It was reported that the club shop which has been set up with Drury Sports will shortly include stock of club pullovers, ties and dress shirts, available online.
Ted Atkinson commended Dom Thompson for the efforts he had made in his post during the past season. 9. Business Development, Fundraising and Sponsorship Review
Ben Medhurst reported that Helen Sunderland had enjoyed her first year of employment as Club House Manager and was looking forwarded to the second. The new supply arrangements with Heineken meant that we were now buying wet stock more competitively with a wider choice and we are to be offering John Smiths and Theakstons draught beers. The drop in turnover as reported before had been countered by better management of staff and their costs. Improvements are to be undertaken within the kitchen by way of new equipment and menus. An upgraded club website will include online booking facilities for the 3G pitch. It is considered that the choice of events hosted in the club had been crucial in maintaining suitable levels of profit and there is now a good bar and catering team in place.
Ben commented that Dave Stephenson had continued to perform well in his position as social/sponsorship host and that James Farnsworth has joined the team to assist with the sale of sponsorship tables. Sponsors have risen to 38 in number with recent joining companies being Heineken, Ray Chapman Motors, Noble Foods, Wilkin Chapman Solicitors, Automotive Funding Solutions and Sumo UK. It is anticipated that only two previous sponsors will not renew their positions with us for the forthcoming season.
Steve Gibson reported that much of the committee’s energy this year had been taken up by the restructuring of the club, seen as a very important part of our overall development. Other than that, this year there has been a concentration on improvements in coaching using the Humber Sport funding to put Alasdair McClarron into schools, something which it is hoped to repeat in the forthcoming season. He confirmed the intention to introduce a women’s side into the club.
Investment has been made in further I.T and other equipment to improve the running of the general office. The new website is being prepared for launch as soon as possible. Steve commented that Ted Atkinson’s position on RFU council has been most helpful in us learning what the RFU priorities and criteria are for clubs going forward.
Membership Review
The report from Charles Burdass confirmed that membership numbers remain strong, especially amongst senior players with between a 130 – 140 players being registered. It is considered that the single annual membership fee for players and scrapping of individual weekly match levies which has now been running for two seasons was generally working well.
Following his report to the previous annual general meeting that a number of the Vice Presidents were not supporting the club or responding to communication from the Director of Membership the situation to date was confirmed as being that there had been no contact from four VP’s, Malcolm Clubley, Richard Iveson, Stuart Taylor and Simon Walker. It was now felt that in view of this situation those people should be removed from the list.
It was proposed by George Hamilton and seconded by Cliff Wilson that the above individuals be notified that it agreed at this meeting that they would be removed from the Vice Presidents list but would be considered for re-election if their position changed.
Steve Gibson spoke saying he was honoured to have been President of the club. He had watched all but two first team games and had been heartened by how much all our competitors enjoyed playing Driffield, and the hospitality they received. He applauded people working in the mini junior section of the club, thanked the first team squad and all coaches throughout the club for their efforts and support.
The Chairman commended the President for his support, especially of the first team where he had been a good club ambassador on away trips.
Election of Three Directors of 1994 Limited Company and Appointment of Company Secretary
Cliff Wilson proposed, and Simon Megginson seconded, that Ben Medhurst, Charles Burdass and Angus Naylor be elected as Directors, with Charles Burdass elected as Secretary. This was approved by the meeting.
14. Election of Officers
Steve Gibson proposed George Hamilton, who had joined the club in 1982 as a player and then served for many years as a mini junior coach be elected as the club President for season 2016/2017. This was seconded by Andrew Kitching and unanimously agreed by the meeting.
Candidates for the following officers posts were confirmed; Chairman – Andrew Chapman Vice Chairman – Dominic Thompson Hon. Secretary – Adrian Harrison Hon. Treasurer – Richard Booth
There being no other nominations it was proposed by John Leason, seconded by David Watt and agreed by the meeting that these positions would be filled en bloc.
Election of Senior Vice President George Hamilton proposed the election of Mark Goodson to the role of Senior Vice President. This was seconded by Rob Farnsworth and approved by the meeting.
Election of Vice Presidents
A current list of Vice Presidents was circulated at the meeting. There being no further suggested alteration other than the removal of the four names detailed in the above membership review these were approved by the meeting as the Vice Presidents for 2016/17 season.
The Executive Committee having discussed this matter previously suggested to the meeting that a nominal increase to membership subscriptions should take place this year and recommended the following rates of membership subscriptions:
Senior Player (First, second and third team) £ 150 Senior Player (4 th team) £ 100 Player in fulltime or further education £ 95 Non playing member £ 50 Vice President Donation Life Membership £1000 Ten Year Membership £ 500 Mini Junior Player (U7-U18 inclusive) £ 95 or £60 payable 4.9.16 and £35 payable 8.1.17 Second and subsequent sibling child £ 85 or £55 payable 4.9.16 and £30 payable 8.1.17
Any Other Business Patrick Burdass requested that the efforts of Chairman Andrew Chapman should be recognised and receive our thanks. His views were echoed by Andrew Kitching and the rest of the meeting.
Graham Cardwell commented on the quality of the first team pitch. James Farnsworth suggested that consideration be given to including this year’s U17 squad in the annual senior club Player’s Dinner as a means of helping to introduce them to the senior club and its game.
no further business the meeting closed at 8.54 pm. Download 51.67 Kb. Do'stlaringiz bilan baham: 
|