Minnesota Governor’s Council on Geographic Information Guiding Principals Promote efficient investments in geographic information

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Minnesota Governor’s Council on Geographic Information

Guiding Principals

  • Promote efficient investments in geographic information.

  • Promote geographic information as a public resource that should be widely shared with and available to interested parties.

  • Support the establishment and use of geographic data standards and guidelines to better exchange and share information resources.

Guiding Principals


  • Created in 1991 by Executive Order

  • Operates under the Executive Branch of State Government

  • Formed to encourage and coordinate the wise use and development of geographic information statewide

  • Council operates on a the state fiscal year, July - June


  • 18 members

  • Applications are accepted by the Secretary of State

  • Appointed by the Director of Minnesota Planning

  • Represent federal, state, regional, county and city governments, higher education, and the private sector

  • Non-voting, ex-officio members are appointed to promote coordination among all major partners.

  • Member’s terms are for one year.

Council Operations...

  • Council meets every two months and meetings are open to the public and produce a public record

  • Support for the council is provided by Minnesota Planning and the Land Management Information Center

  • The council is not a legal entity

    • Does not have own budget
    • May not receive grants or directly expend funds
    • Works through Minnesota Planning

Council Operations...

  • Council sometimes acts as a “cooperator” on grants and other projects

  • The council has provided evaluations of grant and funding request to the legislature

  • The council has been one of the primary interfaces between federal mapping agencies and the Minnesota GIS community.

  • The Council and the Consortium coordinate their activities and efforts.

Council Operations...

  • All meeting schedules and minutes can be found on the Internet or mailed regularly. www.gis.state.mn.us

Council Committees...

  • Where work is done

  • Formed to work on issues affecting the GIS Community

  • Include many non-council members in addition to at least one council member

Council Committees...

Outreach Committee

  • Purpose: Works to connect the Governor's Council on Geographic Information with its various constituencies in state government and across the state

  • Co-Chair: Larry Charboneau, The Lawrence Group

  • 612-676-3950 larry@larencegroup.com

  • Co-Chair: Banette Kritzky, GIS/LIS Consortium

  • 651-296-0220 banette.kritzky@dot.state.mn.us

Data Committee

  • Purpose: Examine the state of GIS data and to review important current data issues.

  • Co-Chair: Annette Theroux, Pro-West & Associates

  • 218-547-3374 ext. 108 atheroux@prowestgis.com

  • Co-Chair: Fred Logman: Ramsey County

  • 651-266-3843 fred.logman@co.ramsey.mn.us

Hydrography Committee

  • Purpose: Develop methods to standardize state hydrography databases and streamline updating

  • Co-Chair: Mark Olsen, Minnesota Pollution Control Agency

  • 651.296.3412 mark.olsen@pca.state.mn.us

  • Co-Chair: Susanne Maeder, Land Management Information Center

  • 651.297.4986 susanne.maeder@mnplan.state.mn.us

Standards Committee

  • Purpose: Coordinate development of statewide geographic data standards and guidelines

  • Co-Chair: Glenn Radde, Minnesota Dept. of Natural Resources

  • 651-297-4950 glenn.radde@dnr.state.mn.us

  • Co-Chair: Joella Givens, Minnesota Dept. of Transportation

  • 651-582-1730 joella.givens@dot.state.mn.us

Land Records Modernization Committee

  • Purpose: Research statewide issues surrounding the automation and mapping of land record transactions

  • Co-Chair: Jay Wittstock, URS

  • 612-373-6817 Jay_Wittstock@urscorp.com

  • Co-Chair: Luci Botzek, Minnesota Association of County Officers

  • 651-293-0953 lbotzek@aol.com

Land Records Modernization

  • Land records modernization is defined as the improvement and updating of the processes and procedures for collecting, sharing, utilizing, presenting, maintaining and storing land records through the efficient, effective and appropriate use of technology.

  • Or simply

  • Getting the land records in shape for the electronic age of E-Government

Land Records Modernization

  • Land records include, but are not limited to:

    • Geographic references. Geodetic control systems, public land survey records, land ownership boundaries.
    • Administrative records. Jurisdictional and administrative boundaries; land use; land use controls and restrictions; land value; physical address; property tax records, including taxpayer and property owner; title interests, including grantor, grantee, easements and encumbrances; and any other related property information.
    • Built environment. Transportation and utility infrastructure, planimetric information, historic and prehistoric sites and contaminated sites.
    • Natural environment. Geology, hydrology, land cover, minerals, soils, unique natural areas, wetlands, topography and wildlife.

Land Records Modernization

  • Where are Minnesota's Land Records?

    • Most Minnesota land records are managed and maintained by county government departments, where many of the records also are created. Recorders, Assessors, Treasurers, Auditors, Surveyors, Engineers, and Planners are among the county officials responsible for a county's land records.

Land Records Modernization

  • What is the Condition of the land records?

      • Minnesota's counties maintain most records as paper.
      • Many of these records are one of a kind documents and some of them are almost 150 years old.

Land Records Modernization

  • Who uses land records?

    • Throughout Minnesota, property owners, mortgage companies, insurers, and local, regional, state, and federal governments depend upon information and data about land, its use, and its ownership to answer basic questions.
      • Who owns a parcel of land?
      • What are the boundaries of a parcel of land?
      • What are the improvements on a parcel?
      • How can owners of properties surrounding a parcel be quickly and efficiently identified and notified?
      • What public infrastructure serves a parcel or where is infrastructure needed to serve a parcel?
      • How do regulations, such as zoning or permit requirements, affect a particular piece of land?
    • See Appendix Table 1 of the Report

Land Records Modernization

  • Why should we modernize and improve land records management?

      • We need to keep up with technology.
      • Security of documents
        • Fire, Water, or worse
      • Emergency Response
      • There are benefits and increases in efficiency to government business processes.
        • Will Craig, CURA - Dakota County
      • Improved Access to public records
        • Open for business 24/7
      • The citizens of Minnesota can realize a savings.

Process… the hard part

  • Include and build support of Stakeholders

  • Develop and Communicate a “Plan”

  • Develop a “Point of Focus” for liaison with federal agencies and I-Teams

  • Identify a Champion in the Executive and Legislative Branches of government

Land Records Modernization Committee

  • Very Active in September and October presenting:

      • September 17, 2001 – MACO in Bemidji
      • September 19, 2001 – MACO in Mankato
      • September 20, 2001 – AMC General Government Committee in Bloomington
      • September 24, 2001 – MACO in St. Cloud
      • October 11, 2001 – GIS/LIS Consortium Conference in Duluth

Land Records Modernization Committee

  • LRM activity has increased substantially in the last year

    • National Cadastre
    • National States Geographic Information Council (NSGIC)
    • State Agencies
    • Local Government

Land Records Modernization Committee

  • Federal Agencies are looking for formal state plans for GIS data development through an I-Team

    • Office of Management and Budget is to monitor cooperation with states as part of agency performance evaluation.
    • National Cadastre
      • Effort underway to get federal support for local parcel efforts
      • Involves Bureau of Land Management (BLM) as lead federal agency, state organizations are state plan administrators, the FGDC Cadastre Committee, NSGIC, and local government.

Land Records Modernization Committee

  • Membership of 31 and growing

  • New membership representing new activity

  • Next meeting:

  • November 29, 2001 from 1:00 - 3:00.

        • Working on creating a state plan
        • Working on forming an I-Team
        • Working on research of other states.

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