Non-official letters Plan Non-official letters

Include salutation – Commonly used salutations include Dear Mr/ Ms (Name). If the recipient is unknown, use Dear Sir/ Madam.

Use paragraphs – Be precise and unambiguous. Express the matter without using jargons or complicated words.

Use a concluding paragraph to end the letter – summarize the intention of the letter and let the recipient know what course of action to take or respond.

Add enclosures if required – these include supporting documents and such. Follow up a closing signature such as “Regards”, “Yours Truly”, “Sincerely” etc.

Do ensure to thoroughly proofread before sending it in.

Types of Official Letters

The following types of letters are considered as official letters:

• 
  Appreciation Letter
  
• 
  Resignation Letter
  
• 
  Warning Letter
  
• 
  Cover letter
  
• 
  Complaint letters
  
• 
  Professional thank you notes
  
• 
  Letter of interest
  
• 
  Letter of request
  
• 
  Letter of recommendation
  

Official Letter Format

Following is a format typically used in most official letters:

Sender’s Name Sender’s Designation Organization Name Organization Address Date Recipient’s Name Recipient’s Designation Organization Name Recipient’s Job Title Dear [Recipient’s Name] Subject: Provide a reason for writing a letter Body of the letter Closing Sign Sender’s Name Sender’s Signature (Attachments, if any)

Official Letter Sample

In a professional setting, the most common type of official letters are resignation letters. An employee will be required to write at least one letter in their professional career. Following is an example for an official letter: