Offical Letters Plan: Offical Letters Official Letter Dos and Don’ts

Offical Letters

Plan:
1. Offical Letters
2.Official Letter Dos and Don’ts
3.Letter

1. Offical Letters
When you are learning how to write a formal letter, the precise structure can look intimidating, but in fact, it’s easily broken down into five separate components. Once you get a handle on the basics, you’ll be well on your way to knowing how to write an official letter.
Basic Structure of an Official Letter
There are four elements in every official letter (and an optional fifth element that sadly does not come with Bruce Willis): the heading, the salutation, the body, and the signature—and, when relevant, enclosures. Here’s an official letter sample to get you started on how to write a formal letter (or any other kind).


Heading
If you’re wondering how to write a heading for an official letter, look no further! A heading for an official letter consists of two things: your address (plus the date) and your recipient’s address. This should go in the upper right-hand corner of the page. Under your address, write the date. In the United States, use the Month Day, Year format (March 15, 2018). In Europe and elsewhere, it’s fine to order the date with the day first (15 March 2018). Recipient’s address. The second part of a heading for an official letter is the name and address of the person you’re writing to. While you don’t include your name above your address, here, you should write out your recipient’s full name (including title), the name of the organization (company, college, publication, or similar), and then the address.
Salutation
A salutation is the greeting you use in your letter, whether formal or informal, and the most common one continues to be “Dear” plus the name or title of the person you’re writing to.
Salutation Examples
Dear Firstname Lastname. If you’re not sure of the person’s gender, omit the title and use his or her complete name (e.g., Dear Pat Smiley).
Dear Mr./Ms./Dr. Lastname. If you know the social or professional title (e.g., Dr. or Professor), use it with the person’s last name. Use Ms. in preference to Mrs. unless you’re certain your recipient prefers Mrs. It’s best to avoid using Miss, which can be considered condescending.
Dear Sir or Madam. This is the perfect salutation when you don’t know your recipient’s name.
Body