Sample Employee Handbook doc


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Table of Contents



Welcome 6
Introduction 7
Part 1 – General Employment Policies and Practices 8
Equal Employment Opportunity 8
Your Employment Relationship with the Company 8
Recruitment and Hiring 8
Employment Classifications 8
Exempt Employees 9
Non-Exempt Employees 9
Full-Time Employees 9
Part-Time Employees 9
Temporary Employees 9
Orientation and Training 9
Immigration Law Applicable to All Employees 10
Hours of Work 10
Flex Time and Telecommuting 10
Overtime 11
Attendance and Punctuality 12
Inclement Weather 12
Dress Code and Public Image 13
Workspace 13
Office Equipment 14
Personnel Records 14
Performance Reviews, Salary Reviews 14
Internet Access 14
Right to Monitor 14
Responsibilities and Obligations 15
Violation of this Policy 15
Email 15
Confidentiality of Electronic Mail 15
Social Media 16
Telephones 16
Smoking 17
Drug-Free Workplace 17
Substance Abuse 18
Safety and Accident Rules 19
Workplace Violence Prevention Policy 19
Promotions and Transfers 20
Part 2 – Anti-Discrimination & Harassment 21
Discrimination Is Prohibited 21
Americans with Disabilities Act 22
Disabled Defined 22
Reasonable Accommodation 22
Workplace Harassment 23
Sexual Harassment 23
Supervisors’ Responsibilities 24
Procedures for Reporting and Investigating Harassment 24
Penalties for Violation of Anti-Harassment Policy 25
Part 3 – Compensation 26
Payroll Practices 26
Salary Deductions and Withholding 26
Taxes 26
Insurance 26
Other Deductions 26
Direct Deposit 26
Part 4 – Benefits 27
General 27
Medical Insurance 27
Employee Contributions 27
Open Enrollment 27
Special Enrollment 28
Continuation of Health Coverage 28
Dental Insurance 28
Short-Term Disability Plan (STD) 28
Long-Term Disability Plan (LTD) 29
Life Insurance 29
Supplemental Life Insurance 29
Workers’ Compensation Insurance 29
Travel 29

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