Detail of department programs


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Board of Public Works

AS NEEDED

To be Employed As Needed in Such Numbers as Required

1535-2


Administrative Intern II

1618(12)


(33,783 - 49,381)

Regular Positions



Total

94

506



 

 

 



 

 

 

THIS PAGE INTENTIONALLY LEFT BLANK 

507


BUREAU OF CONTRACT ADMINISTRATION

2017-18 Proposed Budget

FIVE-YEAR HISTORY OF BUDGET AND POSITION AUTHORITIES

SUMMARY OF 2017-18 PROPOSED BUDGET CHANGES

Total Budget

General Fund

Special Fund

Regular Resolution

Regular Resolution

Regular Resolution

2016-17 Adopted

$37,228,196

251

113


$25,060,733 67.3%

163


79

$12,167,463 32.7%

88

34

2017-18 Proposed



$36,369,716

250


117

$22,342,322 61.4%

162

69

$14,027,394 38.6%



88

48

Change from Prior Year



($858,480)

(1)

4

($2,718,411)

(1)

(10)

$1,859,931

-

14

2017-18 FUNDING DISTRIBUTION BY PROGRAM

MAIN BUDGET ITEMS

Funding

Positions

*

Sidewalk Repair Program



$1,076,285

-

*



Additional Support for the Sidewalk Repair Program

$259,590


-

*

Office of Wage Standards Support



$2,559,154

-

508



Bureau of Contract Administration

EXPENDITURES AND APPROPRIATIONS

Salaries

Total Salaries

34,334,578

(353,932)

33,980,646

Salaries General

32,172,958

(211,932)

31,961,026

Overtime General

1,192,612

(142,000)

1,050,612

Hiring Hall Salaries

586,800

-

586,800



Benefits Hiring Hall

357,258


-

357,258


Overtime Hiring Hall

24,950


-

24,950


Expense

Total Expense

2,893,618

(504,548)

2,389,070

Printing and Binding

29,973

10,113


40,086

Contractual Services

907,307

(284,614)



622,693

Transportation

1,354,174

(103,125)

1,251,049

Office and Administrative 

505,390

(124,637)



380,753

Operating Supplies 

96,774

(2,285)


94,489

Adopted


Total

Total


Budget

Budget


Budget

2016-17


Changes

2017-18


Total Bureau of Contract Administration

37,228,196

(858,480)

36,369,716

Recapitulation of Changes

Adopted


Total

Total


Budget

Budget


Budget

2016-17


Changes

2017-18


SOURCES OF FUNDS

General Fund

25,060,733

(2,718,411)

22,342,322

Special Gas Tax Improvement Fund (Sch. 5)

398,840

15,689


414,529

Stormwater Pollution Abatement Fund (Sch. 7)

306,322

11,256


317,578

Sewer Capital Fund (Sch. 14)

6,678,728

1,168,354

7,847,082

Street Lighting Maintenance Assessment Fund (Sch. 19)

149,757

5,671


155,428

Proposition A Local Transit Assistance Fund (Sch. 26)

314,326

12,094


326,420

Proposition C Anti-Gridlock Transit Fund (Sch. 27)

3,370,907

259,575


3,630,482

Sidewalk Repair Fund (Sch. 51)

948,583

387,292


1,335,875

Total Funds

37,228,196

(858,480)

36,369,716

Percentage Change

(2.31)%

Positions



251

(1)


250

509


Bureau of Contract Administration

Obligatory Changes

1. 2016-17 Employee Compensation Adjustment

849,273

-

1,093,062



Related costs consist of employee benefits.

Related Costs: $243,789

SG: $849,273

2. 2017-18 Employee Compensation Adjustment

162,753

-

209,425



Related costs consist of employee benefits.

Related Costs: $46,672

SG: $162,753

3. Change in Number of Working Days

(92,647)

-

(120,125)



Reduce funding to reflect one fewer working day. Related

costs consist of employee benefits.



Related Costs: ($27,478)

SG: ($92,647)

4. Salary Step and Turnover Effect

112,245

-

145,538



Related costs consist of employee benefits.

Related Costs: $33,293

SG: $112,245

Program Changes

Direct Cost

Positions

Total Cost

Changes in Salaries, Expense, Equipment, and Special

Changes Applicable to Various Programs

The following changes involve two or more budgetary programs. These changes are explained below and

apportioned as single entries in the affected programs. Single-program changes are shown only in the

programs involved.

510


Bureau of Contract Administration

Deletion of One-Time Services

5. Deletion of One-Time Expense Funding

(2,035,422)

-

(2,035,422)



Delete one-time Overtime and expense funding.

SOT: ($633,000)

EX: ($1,402,422)

6. Deletion of Funding for Resolution Authorities

(9,108,097)

-

(13,277,093)



Delete funding for 113 resolution authority positions.

Resolution authorities are reviewed annually and continued

only if sufficient funding is available to maintain the current

service level.  Related costs consist of employee benefits. 

85 positions are continued: 

Services to Los Angeles International Airport (13 positions)

Services to the Department of Water and Power (Eight

positions)

Services to the Harbor Department (Six positions)

Sidewalk Program (Ten positions)

Transportation Grant Fund Annual Work Program (12

positions)

Metro/Expo Authority Annual Work Program (Ten positions)

Metro Purple Line (Two positions)

Bridge Improvement Program (Two positions)

Office of Wage Standards (22 positions)

28 vacant positions are not continued:

Services to Los Angeles International Airport (13 positions)

Services to the Harbor Department (13 positions)

Proposition O (2 positions)



Related Costs: ($4,168,996)

SG: ($9,108,097)

Continuation of Services

7. Services to Los Angeles International Airport

1,200,065

-

1,703,924



Continue funding and resolution authority for 13 positions,

consisting of one Senior Construction Inspector, one

Construction Inspector, one Senior Management Analyst I,

eight Management Analysts, and two Senior Administrative

Clerks. Add one-time funding in the Salaries Overtime

($36,000), Printing and Binding ($508), Contractual Services

($6,500), Transportation ($11,000), and Office and

Administrative ($1,620) accounts. Inspection and contract

compliance services are provided on major construction

projects at the Los Angeles International  Airport. Three

Senior Electrical Inspectors, five Senior Construction

Inspectors, and five Construction Inspectors are not

continued. All costs will be fully reimbursed by the

Department of Airports. Related costs consist of employee

benefits.

Related Costs: $503,859

SG: $1,144,437

SOT: $36,000

EX: $19,628

Program Changes

Direct Cost

Positions

Total Cost

Changes in Salaries, Expense, Equipment, and Special

511


Bureau of Contract Administration

Continuation of Services

8. Services to the Department of Water and Power

814,367

-

1,135,854



Continue funding and resolution authority for eight positions,

consisting of two Senior Construction Inspectors, two

Construction Inspectors, and four Management Analysts.

Inspection and contract compliance services are provided on

major construction projects at the Department of Water and

Power (DWP). Add one-time funding in the Salaries Overtime

($40,000), Printing and Binding ($1,016), Contractual

Services ($4,000), Transportation ($22,000), and Office and

Administrative ($3,240) accounts. In addition, DWP will

provide ten percent of the cost of one resolution authority

Senior Management Analyst I, which is included in the

Services to Los Angeles International Airport item. All costs

will be fully reimbursed by DWP. Related costs consist of

employee benefits.



Related Costs: $321,487

SG: $744,111

SOT: $40,000

EX: $30,256

9. Services to the Harbor Department

603,240

-

842,666



Continue funding and resolution authority for six positions,

consisting of one Senior Construction Inspector, two

Construction Inspectors, and three Management Analysts.

Inspection and contract compliance services are provided on

major construction projects at the Harbor Department.  Add

one-time funding in the Salaries Overtime ($31,000), Printing

and Binding ($762), Contractual Services ($3,000),

Transportation ($16,500), and Office and Administrative

($2,430) accounts. Additionally, the Harbor Department will

provide ten percent of the cost of one resolution authority

Senior Management Analyst I, which is included in the

Services to Los Angeles International Airport item. Four

Senior Construction Inspectors, eight Construction Inspectors,

and one Senior Clerk Typist are not continued. All costs will

be fully reimbursed by the Harbor Department. Related costs

consist of employee benefits.



Related Costs: $239,426

SG: $549,548

SOT: $31,000

EX: $22,692

Program Changes

Direct Cost

Positions

Total Cost

Changes in Salaries, Expense, Equipment, and Special

512


Bureau of Contract Administration

Continuation of Services

10. Sidewalk Repair Program

1,076,285

-

1,480,455



Continue funding and resolution authority for ten positions,

consisting of three Senior Construction Inspectors, six

Construction Inspectors, and one Management Analyst. Add

one-time funding in the Salaries Overtime ($74,000), Printing

and Binding ($2,286), Contractual Services ($5,000),

Transportation ($49,500), and Office and Administrative

($7,290) accounts to support the Sidewalk Repair Program.

See related Department of General Services, Department on

Disability, City Attorney, Board of Public Works, Bureau of

Engineering, and Bureau of Street Services items. Related

costs consist of employee benefits.

Related Costs: $404,170

SG: $938,209

SOT: $74,000

EX: $64,076

Increased Services

11. Assistant Director

-

(1)


-

Add nine-months funding and regular authority for one

Assistant Director, Bureau of Contract Administration to

provide additional management oversight for the

Administrative Services, Office of Wage Standards, and

Office of Contract Compliance group. Delete funding and

regular authority for two Construction Inspector positions to

offset the cost of this position.



New Services

12. Measure M Project Support

-

-

-



Add resolution authority for 11 positions with no funding to

support the design and construction of various rail, bus, street

and capital projects authorized as part of the Los Angeles

Metropolitan Transit Authority (Metro) Measure M Traffic

Improvement Plan approved in November 2016. These

positions include two Senior Construction Inspectors, eight

Construction Inspectors, and one Management Analyst. Front

funding will be provided by the Transportation Grant Fund.

Filling of the positions will be subject to Metro's approval of

the project plan and staffing needs. These positions will be

fully reimbursed by Metro. See related items in the Bureaus of

Engineering, Street Lighting, and Street Services, Board of

Public Works, and the Department of Transportation.

Program Changes

Direct Cost

Positions

Total Cost

Changes in Salaries, Expense, Equipment, and Special

513


Bureau of Contract Administration

Efficiencies to Services

13. One-Time Salary Reduction

(809,123)

-

(981,083)



Reduce funding in the Salaries General account, as a one-

time budget reduction, to reflect savings generated by

positions filled in-lieu, maintaining vacancies, and anticipated

attrition. Related costs consist of employee benefits.



Related Costs: ($171,960)

SG: ($809,123)

14. Salary Savings Rate Adjustment

(213,433)

-

(274,603)



Increase the Bureau's salary savings rate by one percent

from four percent to five percent to reflect the anticipated level

of attrition and vacancies. Related costs consist of employee

benefits.



Related Costs: ($61,170)

SG: ($213,433)

15. Expense Account Reductions

(81,814)

-

(81,814)



Reduce funding in the Salaries Overtime ($24,000),

Contractual Services ($41,314), and Transportation ($16,500)

accounts, as a one-time budget reduction, to reflect

anticipated expenditures, which include savings achieved due

to Bureau efficiencies and expenditure reductions.

SOT: ($24,000)

EX: ($57,814)

Other Changes or Adjustments

16. Elimination of Classification Pay Grades

-

-

-



Amend employment authority for all positions in the

Management Analyst and Systems Analyst classifications. All

Management Analyst I and Management Analyst II positions

are transitioned to Management Analyst and all Systems

Analyst I and Systems Analyst II positions are transitioned to

Systems Analyst. This action is in accordance with the

Citywide elimination of pay grades for these classifications.

There is no net change to the overall number of positions

within the Bureau.

TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS

(7,522,308)

(1)

Program Changes

Direct Cost

Positions

Total Cost

Changes in Salaries, Expense, Equipment, and Special

514


Bureau of Contract Administration

Construction Inspection

Priority Outcome: Create a more livable and sustainable city

This program administers contracts and permits for construction of public works projects such as streets,

bridges, sewers, storm drains, street lights, traffic signals, wastewater treatment facilities, and public buildings

through inspection at sites and in plants engaged in manufacturing related construction materials. The

activities include approving and processing payment for work acceptably completed; recommending

acceptance of completed public improvement projects; approving subcontractors; and maintaining the legal

record of construction. The program also provides inspection for recreation and parks projects and airport,

port, utilities, and wastewater treatment facilities, and the installation of erosion control devices whenever

grading operations create a hazard to dedicated and future streets within the City.  It also provides inspection

for private development work encroaching in the public right-of-way.

Continuation of Services

17. Transportation Grant Fund Annual Work Program

1,335,556

-

1,828,854



Continue funding and resolution authority for six Senior

Construction Inspectors and six Construction Inspectors and

funding in the Salaries Overtime ($96,000), Printing and

Binding ($3,048), Contractual Services ($6,000),

Transportation ($66,000), and Office and Administrative

($9,720) accounts to provide inspection services for the

Transportation Grant Annual Work Program. Funding is

provided by the Proposition C Anti-Gridlock Transit

Improvement Fund. Related costs consist of employee

benefits.



SG: $1,154,788

SOT: $96,000

EX: $84,768

Related Costs: $493,298

Program Changes

Direct Cost

Positions

Total Cost

Changes in Salaries, Expense, Equipment, and Special

Apportionment of Changes Applicable to Various Programs

(5,009,786)

(2)

(6,923,561)



Related costs consist of employee benefits.

Related Costs: ($1,913,775)

SG: ($4,154,656) SOT: ($442,000) EX: ($413,130)

515


Bureau of Contract Administration

Construction Inspection

Continuation of Services

18. Metro/Expo Authority Annual Work Program

1,101,178

-

1,508,882



Continue funding and resolution authority for four Senior

Construction Inspectors and six Construction Inspectors and

add one-time funding in the Salaries Overtime ($80,000),

Printing and Binding ($2,540), Contractual Services ($5,000),

Transportation ($55,000), and Office and Administrative

($8,100) accounts to provide inspection services for the Metro/

Expo Authority Annual Work Program. Front funding is

provided by the Proposition C Anti-Gridlock Transit

Improvement Fund and the costs will be fully reimbursed by the

Metro/Expo Authority. Related costs consist of employee

benefits.

SG: $950,538

SOT: $80,000

EX: $70,640

Related Costs: $407,704

19. Bridge Improvement Program

222,593

-

304,809



Continue funding and resolution authority for one Senior

Construction Inspector and one Construction Inspector, and

add funding in the Salaries Overtime ($16,000), Printing and

Binding ($508), Contractual Services ($1,000), Transportation

($11,000), and Office and Administrative ($1,620) accounts to

provide inspection services for the structural and seismic

retrofit of bridges. All costs are reimbursed by the Seismic

Bond Program. Related costs consist of employee benefits.



SG: $192,465

SOT: $16,000

EX: $14,128

Related Costs: $82,216

20. Metro Purple Line Extension

222,593

-

304,809



Continue funding and resolution authority for one Senior

Construction Inspector and one Construction Inspector and

funding in the Salaries Overtime ($16,000), Printing and

Binding ($508), Contractual Services ($1,000), Transportation

($11,000), and Office and Administrative ($1,620) accounts to

provide inspection services for the Metro Purple Line extension

project. Funding is provided by the Proposition C Anti-Gridlock

Transit Improvement Fund and will be fully reimbursed by

Metro. See related items in the Bureaus of Engineering, Street

Lighting, and Street Services and the Department of

Transportation. Related costs consist of employee benefits.

SG: $192,465

SOT: $16,000

EX: $14,128

Related Costs: $82,216

Program Changes

Direct Cost

Positions

Total Cost

Changes in Salaries, Expense, Equipment, and Special

516


Bureau of Contract Administration

Construction Inspection

Increased Services

21. Wastewater Construction Inspection

963,164

-

1,338,112



Add nine-months funding and resolution authority for 11

positions consisting of two Senior Electrical Inspectors, three

Senior Construction Inspectors, and six Construction

Inspectors and add one-time funding in the Salaries Overtime

($66,000), Printing and Binding ($2,794), Contractual Services

($5,500), Transportation ($45,375), Office and Administrative

($45,980), and Operating Supplies ($8,470) accounts to

provide construction inspection services for projects in the

Wastewater Capital Program. Funding is provided by the

Sewer Construction and Maintenance Fund. Related costs

consist of employee benefits.

SG: $789,045

SOT: $66,000

EX: $108,119

Related Costs: $374,948

22. Additional Support for the Sidewalk Repair Program

259,590

-

360,963



Add nine-months funding and resolution authority for one

Senior Construction Inspector and two Construction Inspectors

and add one-time funding in the Salaries Overtime ($18,000),

Printing and Binding ($762), Contractual Services ($1,500),

Transportation ($12,375), Office and Administrative ($12,540),

and Operating Supplies ($2,310) accounts to provide additional

inspection services for the Sidewalk Repair Program. Funding

is provided by the Sidewalk Repair Fund. Related costs consist

of employee benefits.

SG: $212,103

SOT: $18,000

EX: $29,487

Related Costs: $101,373


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