Fast Facts Challenges


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Fast Facts

  • Fast Facts

  • Challenges

  • Our roles as Campus Leaders

  • Developing Good Principles

    • Facilities
    • Schedules
    • Faculty
  • Defining Enrollment Management

  • Data Review

  • Strategic Enrollment Planning Process

    • Managing the Demand


Enrollment increased 26% [14.5 million to 18.2 million] between 1997 and 2007.

  • Enrollment increased 26% [14.5 million to 18.2 million] between 1997 and 2007.

    • Full Time – 34%
    • Part-Time – 15%
  • The number of young students has grown more rapidly than the number of older students; but this pattern is expected to shift.

  • Projection: from 2006 to 2017 NCES predicts a rise of 10 percent in enrollments of people under 25 and a rise of 19 percent of people 25 and older.



Population Projections*

  • Population Projections*

  • Enrollment Growth Over last 3 years exceeded 36%

  • Enrollment growth exceeds Enrollment planning

    • Plan for 5 to 6 % growth
    • Actual Enrollment 10 -12%


Increase in demand

  • Increase in demand

  • Declining state and federal budgets

  • Changes in workforce

  • Competitive Educational Environment

  • Changing Student Demographics



Develop good principles [Communication/Collaboration/Coordination]

  • Develop good principles [Communication/Collaboration/Coordination]

  • Facilitate:

    • Strategic Planning & Goal Setting
    • Faculty Hiring
    • Class Schedule Building
    • Space Utilization
    • Technology in support of learning
  • Empower Deans & Faculty Chairs

  • Ensure Excellence [Plan, Execute, and Assess]



Supports an optimum learning environment based on standards of excellence

  • Supports an optimum learning environment based on standards of excellence

  • Supports effective resource allocation

  • Contributes to campus and college enrollment goals

  • Provides for appropriate faculty and student support systems in all delivery and scheduling options

  • Reflects College and Community needs

  • Ensures shared decision making process with effective engagement of primary stakeholders

  • Provides for “best-proactive” approach to student- and learning-centered service

  • Align with College Strategic Plan



Facilitate Enrollment Growth – 8% Fall 2010

  • Facilitate Enrollment Growth – 8% Fall 2010

  • Support Learning Assured and Start Right Principles

  • Build Class Schedule based on student demand

  • Increase online offerings that align with Alternative Delivery Standards Plan

  • Increase Flex Term offerings that align with College-on-Demand Report

  • Support uniform class scheduling policies/procedures

  • Increase Space Utilization

  • Support Recruitment & Retention of Faculty

  • Distribution of Classes is scheduled to maximize resources

    • Faculty
    • Facilities
    • Technology
  • Respond to Demographics and Economic Changes

  • Evaluate Strategic Enrollment & Facilities Process Continually



Enrollment Management is an institution-wide, systematic, comprehensive, research-driven system designed to locate, attract, retain, and graduate the students the institution wishes to serve.

  • Enrollment Management is an institution-wide, systematic, comprehensive, research-driven system designed to locate, attract, retain, and graduate the students the institution wishes to serve.

  • From: Noel-Levitz: “Enrollment Strategies That Work in Attracting and Retaining Students”



An organized and systematic approach to managing resources:

  • An organized and systematic approach to managing resources:

    • Faculty
    • Space
  • A philosophy reflected in activities that have the support of administration, faculty, and staff.

    • Start Right
    • Learning Assured [Learning Centered]


“Who” are the students we ultimately want?

  • “Who” are the students we ultimately want?

  • “Where” are they?

  • “What” is it that they expect/desire?

  • “When” do they want it?

  • “How” do they want it delivered?

  • “Why” do they want it?

  • NOTE:

  • Answers to these questions will help determine the information we need to track and evaluate.





Demographic Information

  • Demographic Information

  • High School Graduation Projections

  • Recruitment/Enrollment Trends

  • Retention/Student Success Rates

    • Withdrawal Rates
    • Grade Distributions
  • Zip Code Enrollment Distributions

  • Economic Trend Data

  • Space Utilization Reports

  • Instructional Reports [Full- and Part-Time Faculty











Red/Green

  • Red/Green

    • Daily Report on Course Enrollments
    • Run during Open Registration
    • Allows Pro-Active Enrollment Management by Deans
    • Provides Provost with Snapshot of Enrollment










A comprehensive institutional process that extends beyond recruitment and admissions functions.

  • A comprehensive institutional process that extends beyond recruitment and admissions functions.

  • A complex and holistic approach to analyzing and influencing enrollment from inquiry to graduation.

  • A campus-wide process that integrates often disparate functions and personnel, including recruitment, financial aid, institutional research, teaching/learning, and student services

  • From: Noel-Levitz: “Enrollment Strategies That Work in Attracting and Retaining Students”



People +

  • People +

  • President

  • Vice President

  • Provost Team

  • Deans

  • Directors

  • Discipline Chairs

  • Administrative Assistants

  • Students







Aligned with principles and College Policies/Procedures

  • Aligned with principles and College Policies/Procedures

    • Scheduling Facilities – Banner
    • Campus Room Scheduling/Event Scheduling Procedures Developed
  • Aligned with Fire Code Standards

  • Aligned with Facilities – State Reporting Standards

  • Inventoried all “spaces” on Campus





Class Schedule Building

  • Class Schedule Building

    • Timeline [Fall, Spring, and Summer] & Scheduling Jurisdiction
  • Faculty Hiring

    • Full- and Part-Time


Curriculum Cap

  • Curriculum Cap

    • Course and Discipline based; determined by faculty
  • Enrollment Count

    • Live and rolling number


Data Model / Data Dictionary

  • Data Model / Data Dictionary

    • Measures (Occupancy, Utilization, Facility Availability, Seat-Hours, …)
    • Dimensions (Facility, Calendar, Clock, Timeline)
  • Sample Room Schedule tools

    • Graphical Reports: (Day of Week Report)
    • Text Based Reports: (Room Schedules)
  • Sample Reports

    • Room to Campus to College Level Reporting
  • Uses:

    • Security
    • Food Service
    • Tutoring
    • Facility Planners
    • Student Development
    • Instructional Technology/AV


Proactive management of resources

  • Proactive management of resources

    • Faculty
    • Facilities
  • Student – Centered

  • Quality Management

  • Enhances recruitment, retention, and graduation planning

  • Creates a continuous “Best Practice” of assessment, planning, and execution



Supporting Documentation

  • Supporting Documentation

    • http://www.valenciacc.edu/provost/east/teamPresentations.cfm
  • Institutional Research Home

    • http://www.valenciacc.edu/ir/
  • Valencia Strategic Plan

    • http://www.valenciacc.edu/lci/


Question

  • Question

  • &

  • Answer



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