Business Communication

(i) Introduction: It presents the terms of reference and the subject of study. (It states
problem with the term of reference and relevant circumstances).
(ii) Findings: The next few paragraphs present the findings of the investigation.
(iii) Recommendation: It logically follows the findings given in the last paragraph of the
body.
2.
Memorandum: It is simplest than letter form. The date is mentioned at the top. It is
followed by the name of the person to whom the report is addressed, the name of the writer
and the subject of the report. Next follows the actual text and the conclusion. As in the letter
form, the text of the report is divided into paragraphs with heading and sub-heading.
MEMORANDUM
Date:........................
To: ............................
From: ........................
Subject: ....................
Body of Letter ............................................................................................................................
...................................................................................................................................................
...................................................................................................................................................
...................................................................................................................................................
Exhibit: 7.11 Format of Memo for Report Writing
3.
Letter-text combination form: Long reports are usually written in the letter text
combination form. A complete report in this form is divided into three major parts:-
(I) Introductory Parts
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Letter of transmittal or letter of presentation
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Cover page

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