CHAIRPERSON, AGENDA, ITEM, MINUTES, AOB, CONSENSUS,
VENUE, MINUTE TAKER
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☺ GOOD OR BAD ☹ MEETINGS? - ___ clear objectives
- ___ participants talk among themselves
- ___ meeting starts punctually and runs to time
- ___ participants well-prepared
- ___ meeting goes on far too long
- ___ constructive discussions
- ___ all points on the agenda covered
- ___ the chairperson talks too much
- ___ discussion dominated by a few participants
- ___ participants unprepared
- ___ clear action points agreed
- ___ discussion deviates from the agenda
- ___ discussion gets heated and personal
THE STRUCTURE OF MEETINGS – AT THE BEGINNING, DURING THE MEETING or AT THE END? MEETINGS (Dos and Don’ts) - Call a meeting if you are clear about its purpose.
- Circulate a memo several days in advance.
- Hold a meeting on a Friday afternoon.
- Hold a meeting in the morning.
- Come unprepared.
- Invite the whole department (as many people as possible).
- Memorise your notes or read them out to other participants.
- Circulate the minutes after the meeting.
- Circulate the minutes before the next meeting.
- Draw out quieter members of the group.
- Sneak in if you are late.
- Make a constructive contribution to the discussion. (Do not speak if there is nothing new to say.)
- Call a meeting on a routine basis.
- Single out individuals for personal criticism.
- Arrive late.
- Be afraid to say “I don't know”.
- Save critical comments for a private occasion.
- Dominate the meeting.
- Apologise and find a seat quickly and quietly (if late).
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