The main parts of this letter are:
The writer includes all important facts about his purchase: when and where he purchased the washing machine. He also mentions when he discovered the problems and what they were.
Next, he outlines the steps he has already taken to get the problems fixed.
Then, he states exactly what he wants done about the problems: changing a new washing machine for him.
Last, he finishes his letter with a respectful tone by asking the recipient for his specific action.
1. Commonly-used statements in an a complaint letter
I’m sorry to inform you that …
I am writing to place a complaint against … I feel very puzzled that...
I was shocked at...
I was shocked to see that...
It is very rude/impolite for ... to ...
I must point out that...
I have to say that...
I suggest that...
I request/am requesting that...
I would much appreciate it if you ...
Would you please give me a ...
I hope you will look into the matter and give me an immediate reply.
I look forward to ...
I request that you refund the money in full.
I think the best way to solve the problem is to replace it with a better one.
If our demand is not accepted and put in practice, we would resort to other measures.
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