Checklist for new international students at Heidelberg University Summer Semester 2017
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Checklist for new international students at Heidelberg University Summer Semester 2017
Welcome to Heidelberg University!
In this checklist, we have compiled the most important steps new international students must do after arriving in Heidelberg. The list is designed to help you check what you have already taken care of and what you may still need to do before you begin your studies. As you will notice, the items are listed in no particular order and include only the most important steps. Please take some time to read this checklist carefully.
Everyone who participates in the Orientation Days will receive a folder containing more detailed information on each of the items listed below. The staff of the Serviceportal of Heidelberg University (Seminarstraße 2, room 33) and the staff of the Studierendenwerk ’s
Neuenheimer Feld) will answer any further questions you may have or advise you on whom you should speak to in order to have your questions answered.
In this checklist, you will find information on: 1. Accommodation 2. Medical Insurance and Liability Insurance (Haftpflichtversicherung) 3. Enrolment 4. Service Card for international students 5. Multi-functional student ID card 6. Orientation Days for International Students 7. Residence Registration 8. Residence Permit / Study Permit (Visa) 9. Semesterticket 10. Bank account
Summer Semester 2017
1. Accommodation
As you may have already heard, rooms and apartments in Heidelberg are scarce. Of the approximately 36,000 students of the University and the College of Education in Heidelberg, only 14% can stay in residence halls affiliated with the Studierendenwerk or in dormitories of other institutions. The majority of students have to find living quarters in the private market. Of course we will support you in your search for accommodation: For those students who have been denied a room in a dormitory or who prefer private accommodation, the Studierendenwerk´s ServiceCenter as well as the InfoCafé International (ICI) provide information on how to find a room and also offer a private accommodation service specifically for students.
ServiceCenter at Universitätsplatz (next to the bookshop Lehmanns): Monday –
9 a.m. – 5 p.m. Friday: 9 a.m.
– 3 p.m.
InfoCafé International in the Zentralmensa (Im Neuenheimer Feld 304): Monday –
10 a.m. – 5 p.m. Friday: 10 a.m.
– 3 p.m.
How does the private accommodation service work?
Housing offers are accessible online at http://www.stw.uni- heidelberg.de/privater_wohnungsmarkt
or can be viewed in the showcases located in the Triplexmensa (Grabengasse 14) at Universitätsplatz and in the Zentralmensa (Im Neuenheimer Feld 304). PLEASE NOTE: The landlords ’ contact information is only given to you in person in
the ServiceCenter or in ICI!
Make a note of the code numbers of your favoured offers.
Go to the housing referral desk, show your student ID or your letter of admission.
An attendant will print out the addresses, phone numbers and names of potential landlords.
Contact the landlord and make an appointment. Information about the residence halls of the Studierendenwerk and the application procedure for a dormitory room is also available at the ServiceCenter and at the ICI, as well as online at http://www.stw.uni-heidelberg.de/wohnen. Student halls of residence run by other institutions In addition to the residence halls run by the Studierendenwerk, there are several private student residences in Heidelberg run by church-based or other private institutions. An overview of these residence halls can be requested at aaazimmer@zuv.uni-heidelberg.de. Please contact each institution individually if you are interested in living there.
Summer Semester 2017
Seminarstraße 2, room 32, 69117 Heidelberg E-mail: aaazimmer@zuv.uni-heidelberg.de Phone: +49 6221 542497
Office hours: Monday
2 pm
– 4 pm
Thursday
9 am – 11 am
The accommodation service of the International Relations Office offers information and support in finding accommodation for international students and guests of Universität Heidelberg. Lists of private housing offers are accessible only for exchange students, DAAD-scholarship holders, graduates of German schools abroad and visiting scholars of Universität Heidelberg.
Here you can search the classified ads for offers or you can place your own ad: Rhein-Neckar-Zeitung (www.rnz.de) Each Wednesday and Saturday with a big real estate section Sperrmüll (www.quoka.de/vermietungen) Each Tuesday and Friday with many shared-flat offers Mannheimer Morgen (www.morgenweb.de) Each Wednesday and Friday with a big real estate section Online Room and Board Services www.studenten-wg.de – Residential market free of commission www.wg-gesucht.de – Biggest residential market free of commission www.studentenwohnungsmarkt.de – Offers a free notification service of new ads www.zimmer69.de – By students for students, no registration necessary, ad-free www.hc24.de – Short-time rentals of furnished rooms Bulletin Boards There are numerous bulletin boards located in the cafeterias, the university departments, in the University Administration building and in copy shops located around the university. These boards are filled with offers of all sorts, including room and board. Simply check if there is something suitable for you.
Because the search for a room can take a few days, it is recommended that you reserve a place in a youth hostel or a boarding house for your first few days in Heidelberg if you do not already have a room. Jugendherberge Heidelberg Tiergartenstr. 5 69120 Heidelberg Phone: +49 6221/65119-0 E-Mail:
info@jugendherberge-heidelberg.de http://heidelberg.jugendherberge-bw.de/ Steffi's Hostel Heidelberg Alte Eppelheimer Straße 50 69115 Heidelberg Phone: +49 6221/7782772 E-Mail: info@hostelheidelberg.de www.hostelheidelberg.de
Lotte – The Backpackers Hostel in Heidelberg Burgweg 3 69117 Heidelberg Phone: +49 6221/7350725 E-Mail: info@lotte-heidelberg.de www.lotte-heidelberg.de
Heidelberg is a small city with many residents. Rooms in the city centre are rarely offered and are usually much more expensive than rooms located in other parts of the city or in the surrounding areas. The urban districts as well as the neighbouring towns of Dossenheim, Leimen, Eppelheim or Neckargemünd are well-connected to Heidelberg by public transportation. Another option is Mannheim: getting there from Heidelberg takes you approximately 15 minutes by train, and the rent rates are usually less expensive.
Summer Semester 2017
(Krankenversicherung und Haftpflichtversicherung) No medical insurance? We strongly advise against not having medical insurance! People without medical insurance have to pay the costs for medical treatment and medicine in Germany themselves. The medical care system in Germany is very good, but also expensive.
The costs of statutory medical insurance for students differ slightly from each provider: approx. € 516-540 per semester / € 86-90 per month (summer semester 2017). The coverage begins on the day of enrolment. The time between the student’s arrival and the beginning of the semester is not covered. Therefore, we recommend you take out an extra insurance for this time. Medical Insurance - Private Provider There are a few fundamental differences between the medical insurance by a private provider and that by statutory providers. Private providers do not have agencies in all German cities. The provider reserves the right to choose their clients. They are not required to accept everyone who applies for coverage. Persons who have a long or complicated medical history are less likely to be accepted by a private provider. The monthly coverage fee by private providers is based on age, gender and the physical well-being of a person as well as the service plan chosen. Please make sure that you pay attention to the insurance terms and conditions regarding particular agreements on the reimbursement of costs or on maximum rates of medical fe es. Doctors’ bills and dentists’ bills sometimes have to be paid by the patient, who is then reimbursed upon sending the receipt to his/her insurance provider. Cancellation periods, modes of payment, the offer of further enquiry and availability in case of illness may vary with different providers. Other important criteria for choosing a private provider can include services for regular physicals and routine check-ups, dental prosthesis, glasses, pregnancy as well as administrative aspects such as the period of notice for terminating services, method of payment, availability in case of illness and customer service benefits. International students wishing to obtain a degree at Heidelberg University should make sure their medical insurance meets the criteria of the German Mandatory Insurance Act (Pflichtversicherungsgesetz; §5 SGB).
For the enrolment (registration) students have to bring either a) a coverage confirmation of a German statutory health insurance for enrolment at the university ( „
)
b) a document certifying exemption from statutory health insurance ( “
von der Krankenversicherungspflicht ” ) Please note, however, that this exemption will be valid for the whole duration of your studies and cannot be revoked.
This document will be issued by a local German statutory health insurance company (see list at the end of this chapter). Sample of costs for: Dental treatment: 1,280 €
Ambulatory operation: 752 € Pregnancy and delivery: 5,675€
In-
patient treatment: 2,020€
In contrast: Insurance contribution per month: approx. 88
€
Summer Semester 2017
In some cases students from a member state of the European Union can be exempted from the statutory medical insurance in Germany, if they can prove that they are insured in another EU country that has a social insurance agreement with the Federal Republic of Germany. This is possible, if students have got an EHIC (European Health Insurance Card) from the insurance provider in their home country or the form AT11 (from Turkey). In an acute disease the EHIC can be presented to the attending physician. For all preventive medical check-ups and medical adjuvants like glasses these students have to contact the insurance in their home country. For the enrolment the EHIC and form AT11 has to be presented to a German statutory insurance provider. The German provider will then issue an exemption letter (“ Bescheid zur Befreiung von der Krankenversicherungspflicht “).
Please note that this exemption will be valid for the whole duration of your studies and cannot be revoked. See also above
at the time of enrolment. The medical coverage from most other EU providers also covers the period of time between arrival and enrolment. Hence an extra insurance for this time is not necessary. Please note: The exemption from the statutory medical insurance in Germany by providing an EHIC or form AT11, is only suitable for a short term course, as for example the ERASMUS- Program. If you are planning on studying more than 2 semesters in Germany (for example to gain a degree or PhD), we advise to contract a German medical insurance.
Students whose parents or spouse are/is insured with a German statutory medical insurance are covered by this family insurance until the age of 25 under certain conditions and thus can be exempted from contributions. In this case, a coverage confirmation is required for enrolment. Students at the Studienkolleg, at the College for German Language and Culture (German Courses – Max-Weber-Haus) or in pre-semester induction courses (Propädeutische Vorsemester) Statutory medical insurance providers are not obligated to provide students attending the Studienkolleg, the College for German Language and Culture or a pre-semester induction course with coverage due to their status of preparatory studies. There is the possibility to take out a private medical insurance. Once students begin their full-time studies, a request for statutory coverage can be made. The university strongly recommends taking out this statutory coverage. For further information please contact Ms Monzel at the International Relations Office (see below).
After your 30 th birthday, or after you complete your 14 th semester in Germany (whichever comes first), your obligation to take out medical insurance with a statutory health insurance provider ends. If you have already been insured with a German statutory medical insurance, you can maintain your membership there. If this is not the case or if you do not wish to do that, you can choose to take out a private medical insurance in Germany. See also above
Students enrolling as a PhD student at the university unfortunately do not qualify for the students’ tariff as stipulated by the state regulations. According to the social insurance system they have completed their undergraduate and graduate education. If you were formerly insured with a German statutory medical insurance and wish to continue this insurance, it is still possible, but you will no longer be offered the students’ tariff. If, however, you do not wish to take out a statutory insurance, there is still the option of getting insurance from a private provider. See also above
Students who do not wish to get medical insurance in Germany can be exempted from the statutory insurance within 3 months after beginning their studies. In order to do this, you have to go to a German statutory medical insurance and show your private medical insurance documents. The document certifying exemption from statutory medical insurance can then be issued. Please note,
See also above
Summer Semester 2017 Medical coverage for travellers Medical coverage for travellers abroad is usually limited to specific services. It is only meant for short-term stays in Germany, and services such as dental treatment or precautionary screenings are not covered. Such medical coverage is unsuitable for longer stays such as a study programme or a PhD programme.
A Liability Insurance (Haftpflichtversicherung) is highly recommended. This insurance covers any unintentional damage you may cause (e.g. causing an accident as a bicyclist, etc.). If you already have a similar form of insurance coverage in your home country, it may be valid in Germany as well. For information on coverage in other countries please contact your provider.
For further information on medical insurance and liability insurance please contact after arrival the International Relations Office: Ms. Gabriele Monzel Seminarstraße 2, room 29, 69117 Heidelberg Phone: +49 (0) 6221/54-2171 E-mail: monzel@zuv.uni-heidelberg.de Office hours: Monday, Tuesday, Thursday, Friday: 10 a.m. – 12 p.m. Mondays: 1.30 p.m. – 3.30 p.m. Some statutory medical insurance providers in Heidelberg (selection) Insurance provider: Office hours: AOK Heidelberg Friedrich-Ebert-Platz 3 69117 Heidelberg Phone: 06221 91401-3311 Mon
– Wed:
8:30 a.m. – 5 p.m. Thu: 8:30 a.m. – 6 p.m. Fri: 8:30 a.m. – 4 p.m.
AOK Student-Service Triplex-Mensa am Universitätsplatz 69117 Heidelberg and University Administration building - Serviceportal, room 35 Seminarstraße 2 69117 Heidelberg 1 March – 21 April 2017: Monday - Friday: 10am – 2pm
27 March – 7 April 2017: Monday - Friday: 10am – 12pm BARMER GEK Ersatzkasse Kurfürstenanlage 3 69115 Heidelberg Phone: 0621/1700131-6200 Mon + Tue: 8 a.m. –
Wed 8 a.m.
– 1 p.m.
Thu: 8 a.m.
– 6 p.m.
Fri: 8 a.m.
– 3 p.m.
DAK Heidelberg Adenauerplatz 6 69115 Heidelberg Phone: 06221/718160 Mon –
8 a.m. – 4 p.m. Thu: 8 a.m.
– 5 p.m.
Fri: 8 a.m.
– 1 p.m.
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