Do I need to submit a grant individually or through the Office of Sponsored Projects and Research?

Do I need to submit a grant individually or through the Office of Sponsored Projects and Research?

• Do I need to submit a grant individually or through the Office of Sponsored Projects and Research?

• How much time do you need to have the proposal go through the internal university process?

• There is an internal review process?

• Is ESU set up to submit a federal online proposal?

• I am applying for a federal grant where I need to register my institution on grants.gov. Do you know if East Stroudsburg has been registered, already? If not, do you know ESU’s DUNS number? Also, is ESU registered with SAM?

• Does the faculty member as PI and the institution both need registration in federal systems or is it just the institution for higher education? 

You are not working alone, but within the university’s framework. OSPR is here to help you.

• You are not working alone, but within the university’s framework. OSPR is here to help you.

• Contact your Office of Sponsored Projects and Research

OSPR is the single point of contact representing the university to outside funders.

• OSPR is the single point of contact representing the university to outside funders.

• OSPR helps you navigate the sometimes confusing, and frustrating, process of submitting a grant.

• OSPR monitors for conflict and impact on ESU.

• OSPR ensures compliance to federal, state and other regulations, avoiding penalties and legal problems.

• OSPR consolidates information for reporting, and also helps you with recognition for your efforts. See: Tom LaDuke Story

• Source: Funding Year in Review Booklets based on reports submitted to the State System of Higher Education

• = all activity before a grant is awarded

1. ESU subscriptions:

• 1. ESU subscriptions:

• Grant Forward

• The Foundation Center

• 2. Directly from Federal Agencies:

• http://www.esu.edu/red/ospr/external_grants/finding_funding.cfm

• 3. Ask OSPR to help

FOA – Funding Opportunity Announcement

• FOA – Funding Opportunity Announcement

• CFP – Call for Proposals

• RFP – Request for Proposals

• PI – Primary Investigator

• PD – Project Director

• Co-PI – Co Project Investigator

Let OSPR know well in advance about your intention to apply for a federal grant.

• Let OSPR know well in advance about your intention to apply for a federal grant.

• Inform OSPR about the specific Call for Proposals, Guidelines and Deadline.

• Present a narrative and budget well in advance of the federal deadline for internal review.

• OSPR reviews first. A dialogue ensues.
• The Provost and Vice President for Finance and Administration review and sign

• Have all documents related to the proposal prepared in Word and sent to OSPR at least the day before OSPR submits.

• OSPR will submit the proposal 1 – 2 days before the deadline.

• Be available to clarify questions and to develop last

• minute materials, if necessary.

Basic Data that is important:

• Basic Data that is important:

• Timeframe of the grant

• Project Abstract

• Amount requested

• Items related to compliance and that affect the university budget:

• Faculty Release time

• Cost-sharing involved

• How much is the indirect rate that we can ask

• Does this project involve human subjects?

• Signatures:

• PI is responsible for getting signatures from the Chair and Dean

• OSPR is responsible for the Provost and Ken Long.

Significance (up to 20 points)

• Significance (up to 20 points)

• Quality of the Project Design (up to 30 points)

• Adequacy of Resources (up to 15 points)

• Quality of Project Personnel (up to 15 points)

• Quality of the Project Evaluation (up to 20 points)

• MAXIMUM OF 80 POINTS

Excellent 16-20

• Excellent 16-20

• Good 11-15

• Average 6-10

• Minimal 1-5

• Not Addressed 0

• = all activity after a grant is awarded

Award letter or Contract

• Award letter or Contract

• Post-award meeting

• GA appointments

• Other hires – HR requirement

• Additional Compensation and related forms

• NCRT

• Purchasing

• Contracts
• Consultant

• Travel Requests and Reimbursement

Christina McDonald

• Christina McDonald

• Office of Sponsored Projects and Research

• [e-mail]

• 422-7954