Family Takaful Product Development Committee

SYARIKAT TAKAFUL MALAYSIA AM BERHAD 
[201701032316 (1246486-D)] 
(Incorporated in Malaysia) 
 
TERMS OF REFERENCE OF BOARD OF DIRECTORS (
“TOR”)/BOARD CHARTER-
CONT’D 
6 
6.4 
The Company must not make an application to BNM to appoint or reappoint the 
CEO unless the Board is wholly satisfied with the appointment or 
reappointment. 
6.5 
The Company must not publicly announce the proposed appointment of CEO 
unless the written approval of BNM has been obtained. CEO whose tenure has 
expired and is being proposed for reappointment must cease to hold office until 
his/her reappointment is approved by BNM. 
7.0 
MEETINGS 
 
7.1 
The Board shall meets every quarter with additional meetings convened as and 
when urgent issues and/or important decisions are required to be addressed 
between the scheduled meeting upon discretion of the Chairman. 
7.2 
The Board meeting may be held either:- 
(a) 
By a number of members who constitute a quorum, being assembled 
together at the place, date and time appointed for the meeting; or 
(b) 
By means of audio, or audio and visual, communication by which all 
members participating and constituting a quorum can simultaneously 
hear each other throughout the meeting. 
7.3 
The quorum for meeting shall be at least half of the Board of Directors for the 
time being. A Director interested in a contract or arrangement shall not be 
counted for the purpose of determining a quorum (as per Rule 81(a) of the 
Comp
any’s Constitution). 
7.4 
Participation by a person in a meeting by means of audio, or audio and visual, 
communication facilities shall be treated as presence in person by that person 
at the said meeting and shall be counted towards the quorum notwithstanding 
the fact that he/she is not physically resent at the venue where the meeting is 
to be held. 
7.5 
The notice of meeting shall:- 
(a) 
be in writing given to the members either in hardcopy or transmitted to 
the electronic address via electronic form; 
(b) 
specify the place, day and hour of the meeting; and 
(c) 
be given at least seven (7) days before the meeting schedule to be 
held. 
7.6 
The Secretary shall minute the proceedings and resolutions of all meetings. 
The minutes must record decisions of the Board, including key deliberations, 
rationale for decision made and any significant concerns or dissenting views. 
The minutes must also indicate whether any member abstained from voting or 
excused himself/herself from deliberating on a particular matter. 
7.7
Subject to Chairman’s consent and with the advice from the CEO of the 
Company, the Management or any other persons shall be invited to attend the 
meeting as and when required. 

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