Official letter writing

4.1.6 Body of the Letter: The first thing to note about the body of any letter is that the ideas must be orderly presented, using paragraphs. Proper organisation of ideas is an important index in assessing good writings. Again,
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the language should be strictly formal in terms of choice of words and the tone of the letter. Slang, colloquialism, contracted forms, expressions that require indirect or relative interpretations such as figures of speech and idioms should be avoided. Remember the letter is for formal or business relationship and you will not be there when it would be read. Let your language be direct and precise.
4.1.7 Complimentary Close: Formal letters close with Yours faithfully. However, where the salutation includes the name of the recipient, for instance, Dear Professor Ibe, the complimentary close could be Yours sincerely or Sincerely yours or Yours truly. There should be a comma after the complimentary close. The writer’s signature comes immediately after, followed by the full name of the writer. The name may appear in surname first order or beginning with the first name. In surname first order, there should be a comma after the surname name. E.g
OR
Yours faithfully, Amadi, Felicia Ngozi
Yours faithfully, Felicia Ngozi Amadi
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Sample (i)
SAMPLES OF FORMAL LETTERS
4 Eni Njoku Street, Ikenegbu Lay Out, Owerri,
Imo State.
April 4, 2016.
The Registrar, University of Lagos, Lagos.
Dear Sir,
APPLICATION FOR RESULT TRANSCRIPT
I wish to apply for the transcript of my M.Sc result, to enable me pursue a doctoral programme at the Federal University of Technology, Owerri. I graduated from the Department of Accountancy in 2010 and went ahead to obtain M.Sc. degree from the same department in 2012. My matriculation numbers are 2006172546 and 2010176218 respectively. I have attached copies of my receipts of the payments during the M.Sc programme. I shall be grateful if the transcript is forwarded to:
The Dean
School of Post graduate Studies,
Federal University of Technology, Owerri,
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Imo State.
Thank you for your usual kind considerations.
Sample (ii)
The Editor,
Daily Sun Newspaper,
2 Coscharis Street, Kirikiri Industrial Layout, Apapa-Lagos.
Dear Sir,
Yours faithfully, (signature) Abanimo Akaranye.
44 Zlk Avenue, Uwani,
Enugu.
7^th September, 2016.