Plan Organisation, roles and responsibility relating to the work environment

Managerial Oversight and Leadership

A manager's primary responsibility is to keep their team or department on track to meet goals and measure up to company standards. A good manager is also responsible for developing the skills and performance quality of the employees under their supervision. By offering feedback, training and opportunities for advancement, managers create a positive work environment and commitment to the company. Conversely, leadership that seems disinterested in its staff's well-being will not earn the respect and loyalty of its employees.

Provision for a Safe Workplace

By regulation of the U.S. Department of Labor, the Occupational Safety and Health Administration (OSHA) requires that all employers provide for the safety of their workers. Workplace environments must meet OSHA standards and are subject to possible inspections. Employers must provide and maintain equipment that is safe to use, post signs reminding workers of safety protocols, provide regular safety training and keep records of work related injuries or illnesses.

Handling of Financial Obligations

Some employees, particularly those in the accounting or payroll departments, are responsible for correctly handling the finances of the company. Careful attention to accurate record keeping is important as well as following standard accounting and business practices. Others who have access to office petty cash or discretionary funds should use them only for official business purposes and should turn in accurate receipt records to the accounting department. Employees who submit requests for reimbursements should also maintain integrity when recording mileage and meal expenses.

General Professional Conduct and Representation

In every company, all employees from top management on down, should seek to conduct themselves professionally, not only in their work, but outside of work as well. Business policy guidelines and codes of conduct should be followed by everyone and seen as a standard for representing the company not only to vendors and customers, but to the general public as well. Outside of work, personal integrity, or lack thereof, can reflect back on a company.
For example, if an employee of an appliance repair shop who regularly enters customers' homes is arrested for petty theft, customers may assume the company itself is a dishonest operation, even if the employee simply proved to be a poor hire.
What is an organization without its employees? Nothing. Employees are said to be the true assets of an organization. Even the best of technology or best of infrastructure would not be of much use if employees do not perform up to the mark and are not satisfied with their current profiles.
As they say, “charity always begins at home”. The first and the foremost responsibility of an organization towards its employees is to ensure that they are happy and satisfied with their jobs. It is unethical to treat employees as mere machines and expect them to work continuously for eight to nine hours at a stretch just because they are being paid. Do not treat your staff as labours. Management needs to ensure that individuals associated with their organization are actually enjoying what they are doing and also growing with time. Job profiles ought to be delegated equally as per expertise, knowledge and educational qualification of individuals so that no one is overburdened. Provide healthy working conditions to your employees. Assign proper workstations or cubicles for them to work comfortably and eventually deliver their level best. Everyone needs some amount of privacy and make sure your employees get the same; else soon they would be frustrated with their job and look for better opportunities.
Sit with your employees from time to time and try to find out whether they are happy with their job or not and if at all they are facing any problems in the system? It is the responsibility of the management to look after the safety of its employees. Ensure your office building is resistant to fire and earthquake. You can’t play with the lives of so many individuals. Till the time an employee is on official duty, it becomes the responsibility of the organization to assist him/her in case of a medical emergency or other serious concern. If one of your engineers gets hurt at your site, it is your responsibility to immediately take him to the hospital and provide basic medical assistance.
Crisis can come anytime. If an employee asks for some advance from his/her salary, please do not say a blunt NO. Analyse the whole situation and find out how serious the whole issue is? He/she might need some money to treat his/her ailing father. It would be really inhuman to deny help during such circumstances. I don’t think there should be much of a problem in this; after all, he is asking money from his own salary only. God forbid, if any of your employees dies, make sure you extend your sympathies and support to his/her family members to cope up with such an irreparable loss. Whenever your employees need your help, make sure you are there with them. A feeling of loyalty towards the organization comes only when the management treats all its employees as part of one big family and takes good care of them.
Stand by each other not only during happy times but also sad moments. Remember; the fun is to enjoy not only the happiness but the challenges together.