1. self-introduction

TYPICAL COMPONENTS OF A MEMO:

1. HEADER: The Opening / Header Component consists of -

i. the Name of the Receiver and the Department that he belongs to

ii. the Name of the Sender and the department to which he belongs

iii. the Date.

iv. Reference number is needed if the action / enquiry takes a long period.

2. PURPOSE: A clear purpose statement (Subject) of the Memo.

3. DISCUSSION: A brief background of the subject of the Memo, the detailed information about the Subject.

4. ACTION: The benefits / recommendations / actions taken, whichever is applicable.

5. SUMMARY: A clear concise statement, which stresses the purpose once again.

6. CC or BCC - to whom that Memo is meant and the name and signature of the sender.