Business Communication

O
BJECTIVES
 
OF
 M
EETING
A meeting may have any of the following objectives:
•
To inform and explain the information to the members.
•
To understand the situation.
•
To get feedback from the members.
•
To exchange ideas and experience among the members.
•
To persuade members to accept changes.
•
To resolve conflicts and confusions.
•
To take decisions of matters affecting the group or the organization.
•
To generate a positive attitude among the participants.
T
YPES
 
OF
 M
EETING
❖ On the basis of function:
1.
For giving information: This type of meetings is conducted for sharing information and
gathering views and opinions of the participants or members on that information.
2.
For consultation: The consultative meetings are held to consult the members for their
views and opinions to reach an effective decision.
3.
For execution of ideas: This type of meetings is held to gather new ideas or suggestions
for the execution of a task. When the cooperation of the members is required for the effective
dealing with a task such meetings are held.
❖ On the basis of their formality:
1.
Structured meeting: Like parliament, state assemblies, company shareholder’s meetings,
management-union negotiations, university senate, councils and executives bodies.
2.
Semi-structured meeting: Like committees, managing councils and general bodies of
voluntary organizations, briefing sessions, advisory bodies and management meetings.
3.
Unstructured meeting: Like group discussions, ad hoc meetings of task groups and
brainstorming sessions.

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