Business Meetings


CHAIRPERSON, AGENDA, ITEM, MINUTES, AOB, CONSENSUS


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Biznes meetings

CHAIRPERSON, AGENDA, ITEM, MINUTES, AOB, CONSENSUS,
VENUE, MINUTE TAKER

☺ GOOD OR BAD ☹ MEETINGS?

  • ___ clear objectives
  • ___ participants talk among themselves
  • ___ meeting starts punctually and runs to time
  • ___ participants well-prepared
  • ___ meeting goes on far too long
  • ___ constructive discussions
  • ___ all points on the agenda covered
  • ___ the chairperson talks too much
  • ___ discussion dominated by a few participants
  • ___ participants unprepared
  • ___ clear action points agreed
  • ___ discussion deviates from the agenda
  • ___ discussion gets heated and personal

THE STRUCTURE OF MEETINGS – AT THE BEGINNING, DURING THE MEETING or AT THE END?

MEETINGS (Dos and Don’ts)

  • Call a meeting if you are clear about its purpose.
  • Circulate a memo several days in advance.
  • Hold a meeting on a Friday afternoon.
  • Hold a meeting in the morning.
  • Come unprepared.
  • Invite the whole department (as many people as possible).
  • Memorise your notes or read them out to other participants.
  • Circulate the minutes after the meeting.
  • Circulate the minutes before the next meeting.
  • Draw out quieter members of the group.
  • Sneak in if you are late.
  • Make a constructive contribution to the discussion. (Do not speak if there is nothing new to say.)
  • Call a meeting on a routine basis.
  • Single out individuals for personal criticism.
  • Arrive late.
  • Be afraid to say “I don't know”.
  • Save critical comments for a private occasion.
  • Dominate the meeting.
  • Apologise and find a seat quickly and quietly (if late).

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