Business Communication

 N
ETWORKING
1.
Data transfer between computers is easy and convenient.
2.
Easy and quick access, immediate availability of information which helps in increased
production.
3.
It minimizes the labour cost of doing paperwork.
4.
It saves lot of time and efforts of the employees as the technology permits face to face
interaction.
5.
Easy to inform any changes in organization policies or practice across the employees who
scattered at different location.

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Communication and Technology / 41
4.2.1
Intranet
An internet connection within the organization is known as intranet. It is also referred to a system
with restricted audience. Through the intranet system, a well managed and structured information is
transferred to selective individuals within the organization. The intranet has access to internet but the
internet has no access to the intranet. The intranet has limited or private accessibility. Intra means
within and with reference to the computer network, it refers to private networking within an
organization.
Fig. 4.2
The intranet is an internal website used in an organization to disseminate business related
information and data to employees. In recent years, many business organizations have been searching
for different ways and means to improve employee communication. The application and usage of
intranet is a practical solution for distribution of materials more efficiently and thus reduce overhead
costs.
A
DVANTAGE
S
 
OF
 I
NTRANET
1.
Cuts corporate communication cost up to 60 per cent.
2.
Increases productivity and efficiency level of employees.
3.
It provides a way for people to easily retrieve the information they need and at any time.
4.
Any member of an organization has an opportunity to access the technology of intranet and
to have access to information within the organization irrespective of their hardware
technology.
5.
Intranet converts the conventional paper office into an electronic office by creating
electronic documents for potential business communication.
6.
Intranet removes barriers to free flow of communication within the organization and
allowing individuals and groups to communicate and share knowledge.
4.2.2
Internet
Net is the short form of internet, a new name given to the world wide network. The internet is a
conglomeration of a number of smallest networks and other smaller inter-connected machines
distributed over the entire globe. Internet is a window to the global superhighway and to the
cyberspace. So, it is a global system of connected independent group of computers. The internet is a
two way communication method. Exploring internet potential brings the world on the screen of the
users’ computers. The basic principle of the Net is that the sender and the receiver are on the same line
of the system.

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