I (Meaning and importance of Exports) Unit Structure

12.12 QUESTIONS FOR SELF-ASSESSMENT 
1. What are the various stages in Export Procedure? 
2. Explain the Excise Clearance Procedure in exports. 
3. Examine the Role of custom House Agents. 
4. Discuss the shipping and custom Formalities. 
5. Enumerate the procedure to obtain marine insurance policy 
in exports. 
6. Evaluate the negotiation of export Documents. 
7. Discuss the procedure involved in Realization of Export 
Proceeds. 
8. What is ISO Certification & Explain its importance? 
9. Explain the procedure for obtaining ISO certification. 
10. Distinguish between pre-shipment and post-shipment 
procedure. 
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13 
 
 

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EXPORT DOCUMENTATION 
 
Unit Structure 
 
13.0 Objectives 
13.1 Introduction 
13.2 Commercial Invoice 
13.3 Shipping Bill 
13.4 Certificate of origin 
13.5 Consular Invoice 
13.6 
Mate‟s Receipt 
13.7 Bill of lading 
13.8 GR Form 
13.9 Distinguish between Commercial Invoice V/s consular 
Invoice 
13.10 Distinguish between Certificate of origin V/s consular Invoice 
13.11 
Distinguish between Mate‟s Receipt V/s Bill of Lading 
13.12 Summary 
13.13 Questions for self-Assessment 
13.0 OBJECTIVES 
After studying this chapter the students should be able to
Understand the main documents used in export trade and 
their importance. 
Make a comparative study of 
– 
Commercial invoice V/s consular Invoice 
Certificate of origin V/s consular Invoice 
Mate‟s Receipt V/s Bill of Lading. 
Define the export documents. 
13.1 INTRODUCTION 
Every export shipment must be accompanied by a number 
of document. They are extremely important in overseas trade. In 
the absence of shipping documents, a foreign buyer may find it 
difficult to clear the goods, or he may be required to pay import duty 
at higher rate. It is necessary that the buyer and the seller must 
decide their documentary requirements as a part of sales contract. 
In fact the buyer lists out his documentary requirements in the letter 
of credit. it is the duty of the seller to go through carefully the types 

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of documents required by the overseas buyer and arrange them 
accordingly. He is also obliged to arrange necessary documents as 
required by foreign exchange and customs authorities in his 
country. 
An exporter is required to submit a full set of shipping 
documents to his bank for negotiation. He is obliged to arrange 
shipping necessary documents required by the customs authorities 
in his country and also the documents required by the country of 
buyer. The documentary requirement of the buyer is usually 
contained in the letter of credit. Exporter is required to submit 
necessary documents called “full set of shipping documents to his 
bank within 21 days from the date of shipment of goods.