New Partner Travel Orientation

Behind the scenes: Approvals
Before AIHA begins planning your itinerary, we obtain permission for travel from our funders and our organization:Funder Approval:AIHA will complete a formal process of obtaining permission for your trip from the project’s funder, which can sometimes take time.AIHA Travel Authorization:Your Program Coordinator will obtain formal permission to spend AIHA funds on your travel from a member of AIHA leadership.Proof of Travel:When you’ve completed your travel, AIHA will ask for the ticket stubs from your flight and certain receipts.
5 A note on passportsMany airlines will not allow passengers to travel internationally without at least 6 months between their date of departure and the passport’s expiration date and at least four blank pages at the end of the passport (2 for visas and 2 for USG use). Please check to see if your passport fulfills these requirements. If you have any questions about your passport or visa or need help with either, please contact AIHA as soon as possible.
6 AiRLine TicketsAIHA purchases standard and humanitarian commercial airline tickets through its travel agent, Safe Harbors Travel.US Government-funded travel requires adherence to the provisions of the US Fly America Act. Notably, the Act requires that travelers use US Flag Carriers or approved Open Skies Carriers when entering or leaving the US.Purchase of a Premium Economy Fare is allowed for any flight between different continents, but AIHA will not pay for Premium Economy for travel within a single continent.Any upgrades except those specifically outlined above are not reimbursable.
7 Rest DayWhen determining what days you’d like to travel, please note that, whenever possible, AIHA recommends that you arrange departure to allow arrival at the destination the day before commencing duty.AIHA can also authorize a layover of up to 24 hours for travelers whose one-way air travel is 14 or more hours from the scheduled time of departure to scheduled time of arrival at the final destination.
8 Side tripsAIHA offers travelers the opportunity to stay at their destination for additional days or to take a side trip before or after their work with AIHA.If either of these options are taken, AIHA will request an estimate of the price difference between the most economical ticket required for the trip objectives and the ticket with changes from Safe Harbors Travel.The traveler must pay any difference to either AIHA or Safe Harbors Travel before the ticket is purchased.
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