Project Management in the Oil and Gas Industry

7.4.3.7 Paperwork/Documentation
Keeping track of quality control activities is an important duty of 
quality control personnel. Quality control paperwork is comprised of 
three types: recording logs, pre-installation inspection reports, and punch 
lists.

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The History of Graphene 227
7.4.3.7.1 Recording 
Logs
Recording logs are used to keep track of items that either have been per-
formed or are not completed as of yet. Submittal logs are used to keep track 
of the submittal flow throughout the course of construction. As each sub-
mittal is reviewed and a number is given to that submittal for tracking pur-
poses. Depending on the submittal numbering system used, this submittal 
number will either be made up of a number or a number/ letter combina-
tion. For example, suppose 20 submittals of information have been received 
from subcontractors/suppliers since construction began on a project. Then, 
the next submittal received will be labeled as “submittal #21.” If this submit-
tal is sent to the reviewing architect/engineer and comes back as «unap-
proved,” this submittal must be resubmitted with the correct data. Then, 
this submittal will be labeled as “submittal #21A”. A variation of the simple 
numbering system described above is used to keep track of submittals.
Each submittal that is received is listed on the submittal log under its 
given submittal number. Spaces for information regarding a description of 
the submittal, number of shop drawings (if applicable), submittal origina-
tor, and pertinent dates should also be provided on this log. A code col-
umn should be included, stating whether the submittal is “approved” or 
“unapproved.”
The U.S. Army Corps of Engineers uses the following submittal action 
codes in the submittal review process:
A. 
Approved as noted
B. 
Approved, except as noted
C. 
Approved, except as noted; resubmission required
D. 
Will be returned by separate correspondence
E. Disapproved
F. Receipt 
acknowledged*
FX. Receipt acknowledged does not comply with contract 
requirements
G. Other 
(specify)
With the exception of government construction projects, submittal 
action codes vary between projects. Thus, one must research for the codes 
that are used in the submittal process.
Each construction deficiency discovered on the jobsite must be docu-
mented to ensure that the proper action is taken to correct the deficiency. 
Construction deficiency logs are used in conjunction with a notice of con-
struction deficiency to track the identification and correction of defective 
construction work/materials.

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228 
Project Management in the Oil and Gas Industry
The notice of construction deficiency states the details of the deficiency, 
while the deficiency log tracks each deficiency until the problem is cor-
rected. Information included on these forms should give a description of 
the deficiency, responsible party, and a description of corrective action 
taken. The use of these forms will help ensure that the correction of each 
deficiency is not forgotten.
The concrete placement log is used to keep track of the date, time, loca-
tion, amount, and type of concrete poured on the jobsite. A space for list-
ing the concrete testing lab and the concrete cylinder set number is also 
provided. This cylinder sets a number that is useful due to trying to match 
the concrete compressive test results received from the testing laboratory 
with the date and location that the representative sample was taken.
7.4.3.7.2 Pre-Installation Inspection Reports
Pre-installation inspection report forms are helpful due to trying to sched-
ule an inspection for works-in-place prior to being covered up by the next 
phase of work. These forms are signed once the stated portion of work 
is completed. The general contractor’s quality control personnel perform 
their final inspection once everyone else has “signed off ” on their portion 
of work. However, it should be noted that quality control inspections have 
to be performed on a continual basis while work is being performed. These 
pre-work installation forms are used for final inspection purposes, not for 
the initial inspection of the work.
7.4.3.7.3 Punch List Log
The last document to be discussed is the punch list log. This provides a 
general form that is used to keep track of deficiencies pointed out during 
project closeout. Blank copies of this form should be used on the jobsite to 
keep a handwritten list of punch list items. Then, the list can be sorted by 
the names of the responsible parties and their respective punch list items.
7.4.3.8 Quality Control Plans
Quality control should involve company executives as well as field person-
nel. Quality control plans provide the written “reference” document for the 
implementation of the quality control program.
This plan must explain the duties and activities of the quality control 
personnel as clearly and concisely as possible. The following writing sug-
gestions should be used due to drafting such a plan.
The plan should be from the different departments involved with the 
quality control process. Also, it includes the field office personnel and the