Formal Entertaining
Guests, Seating, and Service
As the host (ess) of a formal event, one may call on U.S. Mission colleagues to serve as "co-
hosts." Representational entertaining is a shared responsibility among officers at post. Formal
entertaining includes a variety of representational events, meetings, and activities, as well as
"black tie" and "white tie" dinners and receptions. A formal printed invitation should be issued
well in advance, usually four to six weeks ahead. Invitations may also be extended by a phone
call followed by a reminder card.
Prepare a guest list that shows the title or profession of each guest and make that list available in
advance to the mission staff members who will be co-hosting with you. Occasionally, other
guests or Ministry officials may request the list; it may be appropriate to provide it to them. It is
appropriate to provide the list to the guest(s) of honor.
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