Webinar Planning Guide

Milestones and Benchmarks Checklist

The chart below includes specific items that will be used in planning and delivering your webinar. Each item is covered in detail within this guide.

Who	What	When (Date)
Client, ID	Kickoff Meeting
Client	Defense Connect Online (DCO) Support Website Review Questions Sign Off
Client	DCO Account; Webinar Link; (email the webinar link to the assigned ID)
Client	Initial Webinar Planning Template
Client	Agenda
Client	Training Plan
Client	Read/View Ahead Template (Optional)
Client	Post Reading/Viewing Template (Optional)
Client	Slide Deck Presentation
Client	Time Zone Chart/Schedule
ID	Website (html) (if needed)
Client/ID	Schoology (Client request a group and sends ID the group access code; ID will organize group.)
Client	Email Notification to Participants (at least 2 weeks in advance)
Client	End-of-Webinar Evaluation
Client, ID	Initial Practice Session (required)
Client, ID, Facilitators	Full Practice/Rehearsal Session (required)
Client, ID, Participants	Technology Check Session (optional)
All	Live Webinar Session(s)
Client	After-Action Report Summary (if applicable)
ID	Recorded Webinar
ID, Client	Answers to questions asked during webinar (FAQs)

Content Status

The content used in the webinar must be completed below. For large scale webinars, you will be required to have the DoDEA Editor review your documentation and submit it into SACP. The documents below are required per webinar session.

Documentation Checklist

Supporting Documentation	Missing	Needs Reviewing	DoDEA Editor Submission Date	DoDEA Editor Completion Date	SACP Submission Date	Approving Official	Final
Agenda
Read/View Aheads (Optional)
Post Reading/Viewings (Optional)
Time Zone Chart
Slide Deck PPT
End-of-Webinar Evaluation

Webinar Website/Schoology Checklist

Navigation Menu Title	Missing	Needs Reviewing	DoDEA Editor Submission Date	DoDEA Editor Completion Date	SACP Submission Date	Approving Official	Final
Introduction (Welcome)
Purpose
Essential Questions
Learner Outcomes
Target Audience
Before the Webinar
Dates and Meeting Links
Read/View Aheads
During the Webinar
Documents for Participants
End-of Webinar Evaluation
After the Webinar
Post Readings/Viewings

Planners and Templates

Defense Connect Online (DCO) Support Website Review Questions Template

In order to understand and confidently deliver a webinar, clients requesting webinar support from the DoDEA Virtual School are required to preview the Defense Connect Online (DCO) Support Website at https://content.dodea.edu/VS/21st_century/web/dco/index.html. Then answer the following questions:

How will you make your webinar interactive and engage your participants?

What questions do you have about DCO?

What general questions do you have about webinar conferencing?

Submit this document to the Instructional Designer (ID) assigned to this project.
________________________________________ ______________________________
Name of Requesting Client Date

Initial Webinar Planning Template

Pre-Planning Webinar Overview

Webinar Title:
Webinar Team Members:
Participants:
Webinar Dates:
Host:
Author of Report:
Date of Report:

Webinar Overview

Purpose:
Outcomes:
Measures:
General Description:
Deliverables (if applicable):
Concerns:
Other:

Goals Per Session Template

Enduring Understandings

Enduring understandings are statements summarizing important ideas and core processes that are central to a discipline and have lasting value beyond the learning event. They synthesize what learners should understand—not just know or do—as a result of engaging in a particular learning event.

Essential Questions

Essential Questions lie at the heart of a subject or concept and promotes inquiry and uncoverage of a subject or concept. They contain no simple “right” answer, provoke and sustain inquiry, address conceptual or philosophical foundations, raise other important questions, and stimulate vital, ongoing rethinking.

Learning Outcomes

Learning outcomes are statements of what a learner is expected to know, understand and/or be able to demonstrate after completion of a process of learning. Learning Outcomes are measureable, include very specific and active language – and verbs in particular – that make expectations clear.

Title of Session	Date	Enduring Understandings	Essential Questions	Learning Outcomes