Rules of writing essay. 10 effective tips of letter writing. Complain letter to authority

Rules of writing essay. 10 effective tips of letter writing. Complain letter to authority.
All essays have the exact same structure. The first paragraph will need to contain the introduction, the next three paragraphs should represent the body of the text, and the final paragraph is supposed to be the conclusion. The number of paragraphs can be larger or smaller, depending on how big your essay should be.
Nevertheless, it is vital that you follow this structure, although it might begin to appear repetitive at one point. Each part of the essay has a specific role and you should not forget any of them. The introduction is the first part of an essay and it is the one that introduces your subject and presents your stance on it. It is also called an “argument” which means that you will have to explain what led to the decision of writing about that topic. The introduction should also capture the interest of the readers, so make sure that it is interesting enough so that no one will get bored while reading it. The final sentence should be the one that connects the introduction to the body. The body can have more paragraphs, and it is up to you to decide how many you need in order to cover the subject. Each paragraph should have solid arguments and you should be able to convince the readers. Don’t forget to offer relevant examples so that you can illustrate your ideas in a better way.
Since you will have more paragraphs, make sure that you transition smoothly from one to another. You might need to use certain phrases, such as “furthermore”, or “moreover” in order to add more supporting arguments.
10 effective tips of letter writing.

1. 
   The letter should be a stand-alone document. In other words, a reader with no prior knowledge should be able to understand it without reference to any other documents.
   

2. 
   Quotations are very powerful, so rather than describing things in your own words, use quotations from other records or the contract. When you do use quotations, make sure that you identify them as such.
   

3. 
   Never use abbreviations or acronyms. Even if these are in general use on the project, they may not be understood by someone who is unfamiliar with the project. It takes hardly any additional time to type the words out in full and this is time well spent.
   

4. 
   Avoid the use of words such as ‘they’, ‘him’ and ‘it’ when referring to the parties, people or companies, because this often leads to misunderstanding and confusion. Use the contractual names – ‘the Employer’. ‘the Contractor’, ‘the Engineer’ or their actual names.
   

5. 
   When referring to the contract, use the names of clauses as well as the clause numbers. ‘Sub-Clause 20.1 (Contractor’s Claims)’ is much more effective and helpful than just ‘Sub-Clause 20.1’, which relies on the reader having intimate knowledge of the contract.
   

6. 
   When possible, substantiate facts put forward and statements made in the letter. ‘As recorded under Minute 12.3 of the Site Meeting Minutes held on 14 August 2019, we were instructed to suspend work in Area B’ is better than ‘We were instructed to suspend work in Area B on 14 August 2019’.
   

7. 
   Be specific. Phrases such as ‘This is for your information and action’, ‘we reserve our rights’ or ‘please do the needful’ are meaningless. Specifically state what action is necessary, what rights you are entitled to, and what ‘the needful’ actually is.
   

8. 
   It is a fact that if you proofread your own work, you will read what you think you have written, rather than what you have actually written, so have your letter proofread by a colleague. As well as checking for typos, poor grammar, and poor choice of language, your colleague should also be able to point out any passages that are not properly explained or understandable. For this reason, it is preferable to have a colleague from a different discipline carry out the proofreading.
   

9. 
   Finally, this advice applies equally to the compilation of minutes, reports, claims responses, determinations, decisions, instructions, and anything else that will form part of the project records.
   

9. 
   Finally, this advice applies equally to the compilation of minutes, reports, claim responses, determinations, decisions, instructions and anything else that will form part of the project records.