1. self-introduction

1. HEADING OR RETURN ADDRESS (Sender’s Address)

Your address (or the address of the company you represent) forms the Heading.

2. DATE

Leave two blank lines after the return address. Always spell out the month and then the day, a

comma followed by the year.

Eg. August 2, 2014

3. INSIDE ADDRESS (Receiver’s Address)

Leave two blank lines after the date. Then type the address of the person or company to whom you are writing.

Eg.

The Manager

Nokia Service centre

15, Anna Salai

Chennai

4. SALUTATION

Type ‘Dear Sir’ (or) ‘Sir’, followed by the person’s name. End the line with a colon. If you don’t know the name of the person, use

Eg.

Dear Editor, (or) Dear Madam, (or) Dear Sir,

• 
  After the Salutation, mention about previous correspondence, if there is any.
  
  • 
    Subject :
    
  • 
    Reference :
    

5. BODY

Align your message on the left margin. Skip a line before starting a new paragraph. But do not indent the paragraph’s first line. Make sure that each paragraph is clear and concise.

• 
  The first paragraph of letter should introduce your purpose of the letter.
  
• 
  The body of the letter should present the points to make clear your purpose. The points could be covered in a bulleted or numbered list so that the information is easy to process.
  
• 
  Your concluding part should highlight your message. It should also clearly state what action; the receiver of the letter needs to take, in order to achieve the purpose.
  

6. CLOSING

Leave two lines of space after your last paragraph. Then use a conventional closing, followed by a comma.

Eg. Yours sincerely, /Yours respectfully, /Yours truly,

7. SIGNATURE

Your signature appears below your closing. Use both your first and last name.

Eg. Mrs.Radha Mathivanan (and not) Radha