Business Communication

84  /  Business Communication
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Title page
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Preface
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Acknowledgement
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Table of contents
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List of illustrations
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Abstract/summary or synopsis
(II) Body of the Report
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Introduction
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Research methodology
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Analysis/ Discussion or description
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Finding
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Conclusions
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Recommendations
(III) End Matters
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List of references
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Glossary
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Bibliography
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Appendices
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Index
I
NTRODUCTORY
 P
ARTS
1.
Letter of Transmittal or Letter of Presentation
A letter of transmittal is routine letter written to transmit the report from the writer to the reader.
It provides a permanent record of transfer, it shows the date on which the report was submitted, and it
states the name and position of writer, whom the report was authorized, invite readers’ comments and
suggestion. Scope of the report, refers to writers source of information and highlights special features.
2.
Cover Page
Basically it protects the manuscript from damage and gives the report a neat appearance. Some of
the organizations have their own cover page in printed form in which name and the address of the
company is printed on them. Otherwise, it contains title of the report, date, its number, if any and
classification like secret, top secret etc.