English for

participants, elicit 
types of issues, topics, 
programmes
2 Choose the date
Sporting events, holidays, 
exams and religious 
events at the same time
Check calendar for these 
events and holidays, make 
timeline and checklist
3 Choose a theme
Objectives and title
Hold brainstorming 
session with colleagues
4 Establish the budget
What you need, 
who to approach 
for sponsorship, the 
registration fee
Make checklist of what 
you need, approach 
sponsors for financial 
support
5 Choose the venue and 
facilities 
The location, other events 
at venue, technical 
facilities, catering
Find out how to get to 
location, and about other 
events and facilities
6 Plan the programme
Kind of and number of 
sessions 
Prioritise topics, contact 
facilitators
7 Issue the call for papers
Mailings, on-site 
registration, cancellations, 
confirmation letters
Send out mailings with 
flyer and information pack

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English for Academics Book 2 Teacher’s Guide
© Cambridge University Press and British Council Russia 2015
www.cambridge.org/elt/english-for-academics
PHOTOCOPIABLE 
6
Lesson 2
Module 1
Reading
2 
Answers
conference title, venue, conference dates, subthemes, keynote 
speakers, presentation formats, submission guidelines, deadlines, 
website, registration fee
3 Learners’ own answers. An interesting theme and 
subthemes, attractive conference title, good keynote 
speakers, etc. can make a call for papers attractive.
4 To organise this activity you may want to use an 
interactive whiteboard. Another option is to put the 
diagram on the flipchart and ask learners to contribute by 
writing on the flipchart or by putting sticky notes on it.