“erasmus+ халқаро кредит мобиллик: таълим ва илмий

2.3. Practical and logistical arrangements
Practical and logistical arrangements for the participants were managed by the 
project coordinators from the side of both universities. Every receiving institution 
provided support related to obtaining visa by sending invitation letters both by post and 
via e-mail, and providing guidance to incoming staff in booking accommodation for 
them. Visa for German participants was obtained in the Embassy of Uzbekistan in Berlin 
with support of a special agency in Berlin (merten VISASERVICE), and visa for Uzbek 
participants was obtained in the Embassy of Germany in Tashkent personally. The local 
project coordinator at TSUE provided due assistance for the Uzbek participants in 
preparing their visa application, obtaining insurance and booking of flights in the 
Uzbekistan Airways. 
At HSBHV the insurance cover was given automatically when doing a business 
trip so no more action needed to be taken. When coming to Tashkent or Bremerhaven the 
participants were picked up and shown around the town so that they would find their way 
around and to the institutions. At TSUE a pick-up service was organized every day.
The participants were provided with a schedule before the start of their mobility or 
latest upon arrival at the host university. Teaching lessons and meetings with university 
representatives and colleagues from their field of work were arranged and it was made 

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sure that they receive a good guidance. In the afternoon some free-time activities were 
arranged in order to better get to know the surroundings. The schedules were arranged by 
the project coordinators in cooperation with their colleagues.
Accommodation for the guests was booked by the host university. The participants 
were supported before, during and after the mobility. The project coordinators e.g. helped 
with filling in the necessary documents.