Front office management I

Deposition of Cash:

The night auditor prepares a cash deposit voucher as an important part of the night audit process.

 If the front office cash receipts have not been deposited in the bank, the auditor compares the postings of cash payments and paid outs with actual cash on hand.
 A copy of front office cashier shift report may be included in the cash deposit envelop to support any overage, shortage or due bank balances.
Since account and departmental balancing often involve cash transactions, accurate cash depositing may depend on an effective audit process.

9. Clear or Back Up the system

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  In manual and semi automated system of front office operations, the totals must be cleared from the system after the night audit is complete.
  
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  Manual systems are cleared by moving the closing balance from the night audit report to the opening balance of the next day’s report.
  
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  A system back up in the night audit routine is unique to the computerized front office systems.
  
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  Computer generated front office information should be copied onto magnetic disk depending in the system configuration.
  
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  Many computer systems have two types of system back :
  

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  A daily back up simply creates a copy of the front office electronic files on magnetic disk or tape
  

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  A weekly back up which not only copies the daily information, but also eliminates account transactions information which are of no value any more.
  

10. Distribution of reports

It is an essential responsibility of the night auditor to properly handover the various reports of the night audit to the authorized and designated individuals due to the confidential nature of the reports.

The distribution of the reports prepared is the final step of the night audit routine.
Managerial decisions can be properly made only if the reports are properly, accurately and timely completed.