Highland city council agenda
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HIGHLAND CITY COUNCIL AGENDA June 20, 2017 Highland City Council Chambers, 5400 West Civic Center Drive, Highland Utah 84003 7:00 P.M. REGULAR SESSION – CITY COUNCIL CHAMBERS
Call to Order – Mayor Mark Thompson Invocation – Councilman Tim Irwin Pledge of Allegiance – Councilman Ed Dennis
(10 min.)
and comments. (Please limit your comments to three minutes each.)
CONSENT (5 min.)
1. MOITON: Approval of Meeting Minutes for the City Council Regular Session – June 6, 2017 2.
MOTION: Final Plat Approval for a 10-lot single family residential subdivision, Stoney Brook located at 4800 West 11350 North – Israel Patterson 3.
MOTION: Final Plat Approval of a 15-lot single family subdivision, Sienna Estates located at 5879 West 10400 North - Daniel Allphin
(90 min.) 4.
ORDIANANCE: Amending Highland City Municipal Code 12.28 relating to the Approval of Open Span Maintenance Agreements 5.
RESOLUTION: Adopting Notice of Firework and Open Fire Restrictions 6.
RESOLUTION: Adopting the Certified Tax Rate for 2017-2018 fiscal year 7.
PUBLIC HEARING / RESOLUTION: Adopting Final Amendments to the Highland City 2016- 2017 Fiscal Year Budget 8.
PUBLIC HEARING / RESOLUTION: Adopting the Highland City Comprehensive Fee Schedule 9.
MOTION / RESOLUTION: Amend Building Use Policy and Updating the Fee Schedule 10.
RESOLUTION: Authorizing the Mayor to execute an Interlocal Agreement with Utah County for the Administration of the 2017 Municipal Elections 11.
ORDINANCE: Amending the Highland City Engineering Design Criteria and Standard Drawings for Public Improvements MAYOR/ CITY COUNCIL & STAFF DISCUSSION AND COMMUNICATION ITEMS (10 min.)
• Pressurized Irrigation Fee – Mayor Thompson
ELECTRONIC PARICIPATION Members of the City Council may participate electronically via telephone, Skype, or other electronic means during this meeting.
CERTIFICATE OF POSTING The undersigned duly appointed City Recorder does hereby certify that on this 14 th day of June, 2017, the above agenda was posted in three public places within Highland City limits. Agenda also posted on State ( http://pmn.utah.gov ) and City websites ( www.highlandcity.org ). JOD’ANN BATES, City Recorder
• In accordance with the Americans with Disabilities Act, Highland City will make reasonable accommodations to participate in the meeting. •
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The order of agenda items may change to accommodate the needs of the City Council, the staff and the public. THE PUBLIC IS INVITED TO PARTICIPATE IN ALL CITY COUNCIL MEETINGS. DRAFT
Highland City Council 1 June 6, 2017 MINUTES 1
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3 Highland City Council Chambers, 5400 West Civic Center Drive, Highland, Utah 84003 4 5
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Mayor Mark S. Thompson, conducting 7 Councilmember Dennis LeBaron 8 Councilmember Tim Irwin 9 Councilmember Ed Dennis 10 Councilmember Rod Mann 11
STAFF PRESENT: Nathan Crane, City Administrator/Community Develop. Director 13
Erin Wells, Assistant to the City Administrator 14
Gary LeCheminant, Finance Director 15
JoD’Ann Bates, City Recorder 16
Justin Parduhn, Public Works O&M Director 17
Brian Gwilliam, Chief of Police 18
Tim Merrill, City Attorney 19
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EXCUSED: Councilmember Brian Braithwaite 21
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OTHERS: Ben Reed, Sam Reed, Shannon Reed, Weston Millward, Carl Pew, Kurt Ostler, 23 Ivan Day, Lynn Day, Larry Vidinha, Wayne Tanaka, Matthew, Jessica Berrett, Rees Berrett, 24 Lynn Ruff, Jake Beckstead, and John Beckstead. 25
The meeting was called to order by Mayor Mark S. Thompson as a regular session at 7:01 p.m. 27
The meeting agenda was posted on the Utah State Public Meeting Website at least 24 hours prior 28
to the meeting. The prayer was offered by Councilman Dennis LeBaron and those assembled 29
were led in the Pledge of Allegiance by Sam Reed, a scout. 30
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APPEARANCES: 33
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There were none. 35
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CONSENT ITEMS: 38
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1. MOTION: Approval of Meeting Minutes for the City Council Regular Session – May 40
16, 2017 41
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ITEM #1 DRAFT
Highland City Council 2 June 6, 2017 MOTION: Councilman Tim Irwin moved the City Council approve the consent items on 1
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7 ACTION ITEMS: 8
9 2. PUBLIC HEARING/ORDINANCE: Annexation of 10.05 Acres of Real Property 10
located at approximately 10400 North 6000 West – Day Annexation 11
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BACKGROUND: An Annexation Policy Plan was approved by the City Council in June 2002. 13
Infrastructure studies and planning were completed for the annexation area. These plans/studies 14
identify the infrastructure needs to serve the areas identified for future annexation. The 15
proposed annexation is within the area identified for future annexation and has been planned for 16
low density residential. On April 18, 2017, the City Council adopted a resolution declaring 17
intent to annex the above referenced property. The Council will hold a public hearing on June 6, 18
2017 regarding the proposed annexation. The City Recorder’s office has received no written 19
protests to the annexation. All documentation required by the applicant has been received and is 20
in order to proceed. Staff feels it is in the best interest of all parties to approve the Ordinance 21
and move forward with the annexation as presented. 22
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JoD’Ann Bates, City Recorder, presented the information above. 24
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Mayor Thompson opened the public hearing at 7:06 pm. Hearing no comments, the Mayor 26
closed the public hearing and brought the discussion back to the Council. 27
MOTION: Councilman Dennis LeBaron moved the City Council approve an Ordinance 28
for the Annexation of 10.05 Acres of Real Property located at approximately 10400 No. 29
6000 West, Day Annexation. 30
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Councilman Tim Irwin seconded the motion. 32
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Those voting aye: Dennis LeBaron, Tim Irwin, Ed Dennis and Rod Mann 34
Those voting nay: none 35
Motion carried. 36
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3. PUBLIC HEARING / MOTION: Request for a Conditional Use Permit for South 39
Mountain Pet Care-Highland located at 11250 North Highland Blvd. - Requested by 40
Carl Pew 41
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DRAFT
Highland City Council 3 June 6, 2017 BACKGROUND: The subject property is part of the Professional Office (PO) Zoning District 1
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10 Nathan Crane, City Administrator, presented the information above and explained that the 11 applicant was requesting a conditional use permit to operate a veterinary business at the address 12 listed above. He noted that the site plan identifies an outdoor kennel, but the applicant has since 13 indicated that this will not be constructed. The Planning Commission held a public hearing on 14 this item on May 23 rd , and voted 7-to-0 in favor of recommending approval, subject to the four 15 stipulations outlined. 16
Carl Pew, the applicant, said that the kennel area was intended to be an on-leash area, but he had 18
decided to simply landscape the area instead. This would act as a buffer between the veterinary 19
building and the existing residential homes. Mr. Pew has existing practices in Orem and Draper. 20
The Orem operation would be relocating to this building. 21
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Councilman Rod Mann asked if the building was consistent with the zoning ordinance, and Mr. 23
Crane confirmed that it was. He said that the building was approximately 240 feet away from 24
the residential homes to the east, and roughly 140 feet of that area was open space. The Planning 25
Commission included a stipulation that would mitigate any lighting nuisances. 26
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Mayor Thompson opened the public hearing at 7:14 p.m. 28
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Weston Millward said that he owned the office building adjacent to the proposed building. 30
Originally he was concerned about the noise and smell from the outdoor kennel area, but that had 31
been eliminated from the plan. He had no other concerns about the project. 32
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Hearing no further comments, Mayor Thompson closed the public hearing and brought the 34
discussion back to the Council. 35
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MOTION: Councilman Tim Irwin moved the City Council approve a Conditional Use 37
Permit for South Mountain Pet Car-Highland located at 11250 North Highland Boulevard 38
to include Planning Commission stipulations. 39
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Councilman Ed Dennis seconded the motion. 41
Unanimous vote, motion carried. 42
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DRAFT
Highland City Council 4 June 6, 2017 4. PUBLIC HEARING / RESOLUTION: Approval of a Resolution Enacting and 1
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BACKGROUND: On April 11, 2017, a working budget was presented to the City Council for 4
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16 th City Council meeting where the public had an opportunity to make comments in a public 11
hearing. The General Fund revenue was $8,765,663 and the expenses were $8,673,205. In this 12
final budget that is recommended for adoption, the General Fund revenue is $8,978,404 and 13
expenses are $8,851,499. The final budget still has the 3% potential merit increase. Medical 14
premium actuals are at a 9.5% increase. Since the road fee may be voted on later because of a 15
possible referendum, there still is no road fee increase. The carryover amount has increased 16
from $90,000 to $257,000. This is due to keeping the $20,000 in the budget for economic 17
development and it is estimated that the City’s road projects won’t all be completed by June 30 th . 18
Therefore, there is an additional carryover amount of $147,000. This was added to the 19
carryover revenue account (10-33-30). B&C road revenue was increased to $650,000 from 20
$630,000. The City has collected $552,000 in B&C dollars so far in fiscal year 2017. It is 21
estimated the City will collect an additional $100,000 this year. Therefore, the Finance Director 22
estimates that B&C collections in fiscal year 2018 will be at least equal to fiscal year 2017. The 23
City’s liability and workers compensation insurance premiums are $7,000 less in the final 24
budget versus the tentative budget. Lastly, $25,000 has been transferred from the Open Space 25
Fund, to the Capital Parks Fund to do some work on the Beacon Hills trail. In essence, $25,000 26
of the sale of open space property in the Beacon Hills subdivision is being used to fund this 27
expense. 28
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Gary LeCheminant, Finance Director, presented the background information above and stated 30
that very little had changed from the tentative budget presented at the previous work session. 31
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Councilman Ed Dennis referenced the library expenses and asked about the cross charges. Mr. 33
LeCheminant explained that the cross charges were all listed on one line item now. Councilman 34
Ed Dennis approved of this change because it provided better transparency this way. 35
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Councilman Ed Dennis then commented that the City should start to receive sales tax revenue 37
from online sales. Mr. LeCheminant confirmed that this was correct. He spoke with their 38
accountant just that day regarding the issue. Effective January 2017, the City of Highland had 39
been collecting tax revenue from Amazon online sales. The zip code plus four was working 40
well. 41
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Councilman Rod Mann referenced the carry-overs listed in the report and asked if the City had 43
budgeted for the park maintenance building or if that was separate because it came out of an 44
DRAFT
Highland City Council 5 June 6, 2017 extraction fee. Mr. LeCheminant explained that he left the $300,000 in the extraction fee budget 1 to transfer to the building budget at a later date. He said that this could be considered a 2 carryover, but it wasn’t a carryover from the General Fund. 3
Mayor Thompson opened the public hearing at 7:29 p.m. 5
6 Weston Millward, a business owner in Highland, commented that the net profit is dwindling 7 away because of the projects in which the City is involved. He was concerned that there would 8 soon be an economic slowdown, and if the City does not start cutting back on things that are 9 unnecessary, the tables would be reversed. This was something that Mr. Millward was 10 concerned about for City, State, and Federal Governments as well as his own business. He asked 11 the Council if they were aware of the potential slowdown and if they were making any attempts 12 to reverse the process. 13
Councilman Rod Mann explained that the City intentionally raised utility fees a year ago to 15
accommodate upcoming projects for repairing and maintaining the City infrastructure. All of the 16
enterprise funds were thoroughly studied, and the fees were raised based on those studies. There 17
was a brief discussion regarding the status of the City’s reserve funds. 18
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Hearing no further comments, Mayor Thompson closed the public hearing and brought the 20
discussion back to the council. 21
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Councilman Ed Dennis asked about the increased budget for Public Safety and Fire. Mr. Crane 23
confirmed that the increase was just under 2% from the previous year’s budget. Mr. 24
LeCheminant said that both the police budget and the fire budget had increased by roughly 25
$20,000 from the previous year. 26
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MOTION: Councilman Dennis LeBaron moved the City Council approve a Resolution 28
Enacting and Administering the Fiscal Year 2017-2018 Highland City Annual Budget 29
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Councilman Tim Irwin seconded the motion. 31
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Those voting aye: Rod Mann, Ed Dennis, Tim Irwin and Dennis LeBaron 33
Those voting nay: None 34
Motion carried. 35
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