Introduction to event

2.10
SAMPLE SITE PLAN 
When drawing the site plan it is essential to use a simple format and include 
surrounding streets and landmarks. The site plan must be clear and show all 
important event features. 
 all entrances and exits 
 Information centre
 paths used by vehicles
 paths for pedestrians only
 food and other stall holder locations 
 stage and temporary structure locations 
 seating arrangements
 shade and/or shelter
 emergency access routes 
 entertainment sites ie rides, jumping castle 
 toilet facilities
 waste bins/refuse sites
 first aid posts 
 drinking water sites
 approved liquor consumption areas
 non-alcohol (dry) areas
2.10.1 Security Check posts
Another very important consideration of special events is crowd management. A first 
step in this endeavour is estimating the number of attendees in order to develop a 
sound monitoring and control plan. It is very important that you understand the 
characteristics of the expected audience; the need to evaluate different crowd 
management controls for different types of events. 
A comprehensive security plan is a must to properly control event the protect 
attendees, and provide a fun and secure environment. A good security plan will 
assure the right number of law enforcement and security personnel. It will address 
training, logistics and scheduling. Maps of the event area and surrounding areas 
should be developed. The security plan should involve everyone associated with the 
event. The security plan should address the possible adverse behaviours of 

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Event Management HM-402 
Uttarakhand Open University 
30 
individuals or groups. Large events should consider a command post that coordinates 
all event activities. This post should be open before the public enters the event area 
and should operate until after the event is completed.