Introduction to event

2.8 ORGANIZE A TEAM
No matter the size, a special event takes a concerted team effort to handle all of the 
details. Where possible, the stakeholders involved with activity should be invited to 
participate on the planning committee. Depending on the type and scope of your 
event, one may consider identifying an Event Manager or Event Chair as well as 
individual Chairpersons for subcommittees, such as: 
 Venue, logistics & catering management (selection, contracts, permits, 
insurance, etc.)
 Guest management (invitations, RSVPs, greeters, registration, seating 
arrangements, etc.) 
 Speakers/presenters (selecting, confirming, logistics, management, etc.) 
 Activities/entertainment 
 Publicity/promotion (Web presence, events calendars, printed programs, 
media relations, signage, social media, etc.) 
 Sponsor/partner management 

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Event Management HM-402 
Uttarakhand Open University 
28 
 Transportation
 Volunteer management 
CHECK YOUR PROGRESS I 
Q 1 Highlight the various environmental factors that affect planning of events. 
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Q2 Discuss the role of sponsors in promoting an event
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