Introduction to event

b. Equipment and Material Resources: Equipment include all the specialized 
tools needed by the event, from water pumps to electrical generators that will 
be used by the event or delivered to the beneficiaries, it also includes the need 
for vehicles and office equipment such as computers and printers. The 
materials include a wider category of requirements such as utility services 
such as electricity, telephone lines, access to the internet, office material, 
office space and used by the event. The material may also include materials 
that will be used to build temporary facilities or food and exhibits that will be 
delivered to the beneficiaries. 
c. Other Cost: These include cost of venue, Marketing, special arrangements 
for events .These cost shall be dependent on the following:
 
the duration of the event 
 
the participant groups 
 
the venue or facility 
 
the scale of the event in terms of participant numbers 
3.5.3 Budget Control
Monitoring and controlling the event budget ensures that only the appropriate event 
changes are included in the budget baseline, that information about authorized 
changes are communicated and corrective actions are taken by those in charge. The 
action of budget control is also a process of managing the budget.
Controlling the budget is a critical responsibility of the event manager, and it is 
equally important that the organization defines the roles and responsibilities of all 
parties involved in budget control. Usually the finance department's responsibility is 
to record, track and monitor the budget from a cost accounting perspective and 
generates reports for the organization management and the donor as part of the 
compliance requirements such as ensuring the correct accounts are properly used and 
recorded.
The finance unit is not responsible for monitoring if the event budget follows the 
event goals and targets, that is the responsibility of the event manager who needs to 
use the reports and monitors the budget and determine if the resources are used 
according to plan and identify any deviations, changes or modifications to the budget 
Budget Performance.

---