The Township of East Brunswick was established in 1860. Since January 1, 1965, the

bet	9/115
Sana	05.08.2017
Hajmi	8.87 Mb.
	#12784

1 ... 5 6 7 8 9 10 11 12 ... 115

& 3-61

EAST BRUNSWICK CODE

& 3-64

& 3-61.

Budget operation.

In consultation with department heads, the Clerk and Tax Assessor, the Adm inistrator

shall establish quarterly or such other periodic allotments of appropriations as he may

deem necessary. Each department shall plan and administer its expenditure program

within the limits of such allotments. [Amended 4-26-82 by Ord. No. 82-453]

If at any time during the budget year the Administrator shall ascertain that the municipal

government is faced with the probability of incurring a cash deficit for the current year,

he shall reconsider the work programs and allotments of the several departments. Upon

such reconsideration and with the approval of the M ayor, he may revise budget

allotments so as to forestall, so far as possible, the making of commitments and

expenditures in excess of the revenues to be realized during the fiscal year. He shall file

with the Director of Finance a copy of such revised allotments, and the Director of

Finance shall control all expenditures within the limits thereof.

& 3-62.

Awarding and execution of contracts.

All contracts shall be let pursuant to law (N.J.S.40A:11-1 et seq. ) The Mayor shall execute

and sign contracts let and authorized pursuant to the charter and ordinances.

& 3-63.

Purchase requests to go through Division of Administration;

sufficiency of funds to be checked. [Amended 8-14-78 by Ord. No.

78-49; 4-26-82 by Ord. No. 82-453]

All purchases of any work, supplies, m aterials, equipment or contractual services for the

municipality's account shall be made by the Division of Central Services pursuant to a written

requisition from the head of the department, the Clerk and Tax Assessor, whose appropriation will be

charged and the certification of the Director of Finance that a sufficient unencumbered balance of

appropriation is available to pay therefor.

& 3-64.

Standards and tests for materials to be purchased. [Amended 8-14-78

by Ord. No. 78-49]

The Administrator shall establish and approve uniform standards for requisitions and purchases.

The Division of Central Services shall control the delivery of all supplies, materials, equipment and

other item s purchased and may make or cause to be made proper test checks and inspections

thereof. The Division shall ascertain whether the supplies, material, equipm ent and other items

purchased comply with the specifications and shall cause laboratory or other tests to be made

whenever, in the opinion of the division head, it is necessary to determine whether the materials or

supplies furnished are of the quality and standard required.

346

12-85

Editor's Note: N.J.R.S. 40:50-1 was repealed by P.L. 1971, c. 198, and was replaced by N.J.R.S.

40A:11-4 to 40A:11-6; N.J.R.S. 40:9-3 was repealed by P.L. 1971, c. 199, and was replaced by N.J.R.S.

40A:12-16, N.J.S. 40A:11-1 et seq., amended by Chapter 350 P.L. 1979.

& 3-65

ADMINISTRATION OF GOVERNMENT

& 3-66

& 3-65.

Purchasing procedures. [Amended 4-26-82 by Ord. No. 82-453; 7-9-01

by Ord. No. 01-26]

Each department, the Clerk and Tax Assessor shall follow such procedures and use such

forms for purchasing as the Administrator shall prescribe. Upon request of the

Administrator, each department head, the Clerk and Tax Assessor shall submit a

complete statement of the work and labor under contract and the materials, supplies and

equipment which will be required by the department during the ensuing year, half year

or quarter year as the Administrator may determine, according to the best estimate of the

department head, the Clerk and Tax Assessor. Such statement shall be in such form and

detail as the Administrator may require. [Amended 4-26-82 by Ord. No. 82-453]

W here purchases are for an amount less than $2,625.00, the Department shall obtain a

statement of two verbal quotes as m ore particularly set forth in the Purchasing

Procedures M anual. W here purchases are for an amount of more than $2,625.00 but

less than $17,500.00, the using Department shall send out for quotations using a

standard form as more particularly set forth in the Purchasing Procedures Manual.

[Amended 8-14-78 by Ord. No. 78-49; 4-28-80 by Ord. No. 80-247; 7-9-01 by Ord. No.

01-26]

The Administrator shall establish a procedure for the purchase of any item required for

the immediate protection of the public health, safety or welfare of the municipality, which

will permit such emergency purchases to be made for specific purposes in a manner

other than that prescribed by this subsection.

Except as the Administrator or such other officer as he may designate may authorize in

case of em ergency, no purchase shall be made and no bill, claim or voucher shall be

approved unless the procedures prescribed by or pursuant to the charter and Code have

been followed.

The Administrator or such other officer as he may designate shall be in charge of the

purchasing of insurance. The procedure employed shall be by public advertisement for

bids, and the contract shall be awarded to the lowest responsible bidder providing the

broadest coverage for the type of insurance bid. The Administrator or such other officer

as he may designate shall draw up the specifications for coverage. This section shall not

apply to the obtaining of insurance coverage or binders when the safety or protection of

public property or the public conveyance require or the exigency of the public service will

not admit to such advertisement, in the discretion of the Administrator.

& 3-66.

Receiving Procedure.

Immediately upon delivery of any purchase item, the receiving department shall make a record

thereof on a form to be approved by the Administrator, and the department's acceptance of delivery

shall be certified by the department head. A voucher properly prepared and executed by the vendor

shall be submitted to the Treasurer who shall not authorize payment unless and until he has first

examined a properly prepared and certified receiving report and has satisfied himself that the items

billed were properly authorized and delivered in accordance with a duly issued purchase order or any

change thereof authorized by the Division of Administration.

347

1-02

& 3-67

EAST BRUNSWICK CODE

& 3-68

& 3-67.

Financial disclosure by organizations receiving funds from township.

[Added 12-8-75 by Ord. No. 75-1-II; amended 6-28-76 by Ord. No.

76-174-B]

All organizations, agencies, boards and other entities which receive appropriations in excess

of nine hundred ninety-nine dollars ($999.) in any calendar year from the Township of East Brunswick

in exchange for the rendering of service to the community shall be required to file a profit and loss

statement and a balance sheet with the Township Clerk. The filed documents shall be certified by the

executive officer of the organization, shall be prepared based upon sound acceptable accounting

methods, as determined by the Director of Finance, and shall reflect the cash flow of the organization.

All such documents shall be filed, annually, on or before March 31, unless the organization shall

obtain an extension of time from the Township Clerk for good cause, such extension not to exceed

sixty (60) days. Good cause shall include difficulty in preparing required documents due to a newly

formed organization, difficulty in preparing documents based upon the organization's fiscal year and

similar considerations. If any organization required to comply with this section shall fail to so comply,

the Township Council, upon receiving advice from the Clerk, may withhold payment of the

appropriation for the current and subsequent years.

ARTICLE X

Department of Finance

& 3-68.

Department established; appointment of Director. [Amended 8-14-78

by Ord. No. 78-49; 9-25-89 by Ord. No. 89-72; 7-29-03 by Ord. No. 03-26]

There shall be a Department of Finance, the head of which shall be known as the Chief

Finance Officer as required under Chapter 110 Public Law 1988 and said person shall

be subject to the provision of Chapter 121 Public Laws of 1989. The Department shall

include a Division of Construction Inspection, a Division of Accounts and Treasury, a

Division of Revenue and a Division of Information Services.

The Director shall be responsible for:

(1) The establishment and supervision of all financial systems, collection of revenues

and reconciliation of accounts.

(2) The supervision of financial operations of the Water Utility as established in & 3-81

of the Code. [Amended 4-8-85 by Ord. No. 85-653]

(3) The supervision of all operations of the Parking Utility as established in & 3-83 of the

Code.

The Director or any division head within the Department, except the Collector of

Revenue, may also occupy the office of Township Treasurer.

Hotel and Motel Room Occupancy Tax [Added 7-29-03 by Ord. No. 03-26]

(1) Purpose. It is the purpose of this ordinance to implement the provisions of P.L. 2003,

c. 114, which authorizes the governing body a municipality to adopt an ordinance

imposing a tax at a uniform percentage rate not to exceed 1% on charges of rent for

every occupancy on or after July 1, 2003, but before July 1, 2004, and not to exceed

348

3-04

& 3-68

ADMINISTRATION OF GOVERNMENT

& 3-70

3% on charges of rent for every occupancy on or after July 1, 2004, of a room or

rooms in a hotel subject to taxation pursuant to subsection (d) of section 3 of P.L.

1966, c. 40 (N.J.S.A. 54:32B-3) which shall be in addition to any other tax or fee

imposed pursuant to statute or local ordinance or resolution by any governmental

entity upon the occupancy of a hotel room.

(2) There is hereby established a Hotel and M otel Room Occupancy Tax in the

Township of East Brunswick which shall be fixed at a uniform percentage rate of 1%

on charges of rent for every occupancy of a hotel or motel room in the Township of

East Brunswick on or after July 1, 2003, but before July 1, 2004, and 3% on charges

of rent for every occupancy of a hotel or motel room in the Township of East

Brunswick on or after July 1, 2004, of a room or rooms in a hotel subject to taxation

pursuant to subsection (d) of section 3 P.L. 1966, c. 40, N.J.S.A. 54:32B-3 (sales

tax).

(3) The Hotel and Motel Room Occupancy Tax shall be in addition to any other tax or

fee imposed pursuant to statute or local ordinance or resolution by any governmental

entity upon the occupancy of a hotel room.

(4) In accordance with the requirements of P.L. 2003, c. 114:

All taxes imposed by this Chapter shall be paid by the purchaser.

A vendor shall not assume or absorb any tax imposed by this ordinance.

A vendor shall not in any manner advertise or hold out to any person or to the

public in general, in any manner, directly or indirectly, that the tax will be

assumed or absorbed by the vendor, that the tax will not be separately charged

and stated to the customer, or that the tax will be refunded to the customer.

Each assumption or absorption by a vendor of the tax shall be deemed a

separate offense and each representation or advertisement by a vendor for each

day that the representation or advertisement continues shall be deemed a

separate offense..

The penalty for violation of the foregoing provisions shall be $500.00 for each

offense.

(5) The tax imposed by this Chapter shall be collected on behalf of the Township by the

person collecting the rent from the hotel or motel customer. Each person required

to collect the tax herein imposed shall be personally liable for the tax imposed,

collected or required to be collected hereunder. Any such person shall have the

same right in respect to collecting the tax from a customer as if the tax were a part

of the rent and payable at the same time; provided that the chief financial officer of

the Township shall be joined as a party in any action or proceeding brought to collect

the tax.

& 3-68.1.

Assistant Finance Director. [Added 1-21-97 by Ord. No. 97-1]

W ithin the Department of Finance, there shall be the position of Assistant Finance Director

appointed by the Mayor or his designate.

Under the supervision and direction of the Director of Finance, the Assistant Finance

Director shall:

348.1

3-04

& 3-68.1

ADMINISTRATION OF GOVERNMENT

& 3-70

(1) Assist the Director in the carrying out of all of his/her responsibilities, including but

not limited to assisting the Director with the management of all Divisions and Utilities

within the Department of Finance.

(2) Perform such other duties within the Department of Finance as may be assigned

from time to time by the Director, with the approval of the Business Administrator.

(3) Perform such other duties within the Department of Finance as may be assigned

from time to time by the Business Administrator.

& 3-69.

Division of Construction Inspection.

DELETED 1-21-97 BY ORD. NO. 97-1.

& 3-70.

Division of Accounts and Treasury.         [Amended 3-13-95 by Ord. No.

95-8;  9-11-95 by Ord. No. 95-33]

W ithin the Department of Finance there shall be a Division of Accounts and Treasury, the head

of which shall be the Treasurer. The Division shall:

Prescribe and approve all financial systems and procedures and install uniform charts of

accounts.

Make revenue and expenditure estimates for the Mayor and Administrator.

Maintain the central accounts and records.

Control all expenditures within the limits of appropriations through an encumbrance

system of budget operation.

Preaudit bills and claims.

Prepare warrant checks for signature.

Prepare biweekly payrolls for certification of the Business Administrator.

Have the safekeeping and custody of all municipal securities, investments and bonds of

the township.

Supervise financial proceedings for the issuance of municipal bonds of the township.

Invest and reinvest surplus or idle funds of the township.

Serve as certifying agent for the New Jersey Public Employees Retirement System with

respect to municipal employees.

Administer all matters relating to the status, rights and benefits of employees of the

township under the employees, benefit and welfare programs.

Promptly pay interest and principal on municipal obligations as they fall due.

349

11-97

& 3-70

EAST BRUNSWICK CODE

& 3-72

Prepare Advance Retirement Agreements requiring employees to provide advance notice

of retirement in order to exercise the catch-up provision of the Internal Revenue Code,

Section 457, Deferred Compensation Programs, as authorized and subject to

Department of Labor requirements and signed by the Chief Finance Officer. Business

Administrator is authorized to sign an Advance Retirement Agreem ent with the Chief

Finance Officer. [Added 3-13-95 by Ord. No. 95-8; amended 9-11-95 by Ord. No. 95-33]

& 3-71.

Board of Special Assessments. [Amended 4-26-82 by Ord. No. 82-453]

W ithin the Department of Finance, there shall be a Board of Special Assessments for benefits

from local improvements. The Board shall consist of three (3) discreet freeholders, residents of the

municipality, in no way interested in the improvement, to make the assessments for benefits for such

improvement. The Board shall be appointed by the Council. The Board of Assessments shall report

directly to the Director of Finance and shall make all assessments for benefits accruing from local

improvements under N.J.S.A. 40:56-1 et seq.

& 3-72.

Division of Revenue. [Amended 4-8-91 by Ord. No. 91-40; 6-24-91 by

Ord. No. 91-65; 6-22-92 by Ord. No. 92-25; 12-28-92 by Ord. No. 92-54]

W ithin the Department of Finance there shall be a Division of Revenue, the head of which shall

be the Collector of Revenue. The Collector of Revenue shall perform and exercise all the powers,

duties and functions conferred upon a collector of taxes, assessments and water rental. He shall also

be the Official Tax Search Officer and is authorized to make exam inations and issue tax search

certificates with respect to liens for municipal taxes and other charges which have the legal effect of

a tax lien. The Division of Revenue shall:

Perform the functions of a collector of taxes under general law, including, without

limitation thereto, the rendering of bills for property taxes pursuant to law, enforcement

of tax collections by tax sales and otherwise and the maintenance of tax accounting

records in such manner as may be prescribed or approved pursuant to ordinance or

statute.

Receive and collect all current and delinquent real and personal property taxes and

municipal fees and charges permitted by NJSA 54:4-67 and receive penalties permitted

by NJSA 54:4-61 when a tax sale certificate has been issued and interest year to year

which rate is 8% on the first $1,500 of delinquency and 18% on any amount in excess

of $1,500 pursuant to State law. [Amended 6-24-91 by Ord. No. 91-65]

Make or cause to be made and certify searches for tax and other liens on real property

as may be authorized by law and charge and collect for the use of the municipality the

fee required pursuant to law for any such search.

Receive and collect all current and delinquent water rents, including penalties.

Receive funds entrusted to or under the control of any department and deposit all funds

received by it in depositories authorized by the Council.

350

10-95

& 3-72

ADMINISTRATION OF GOVERNMENT

& 3-72.2

Charge a penalty in the amount of Twenty Dollars ($20.00) in the event that checks for

payment of municipal charges are returned due to insufficient funds. Commencing with

January l, l985, the Collector of Revenue may file a revision to the amount of the penalty

with the Municipal Clerk. The Clerk shall immediately give notice to the Township

Council and if no action is taken to modify the revision, the revised amount shall be

substituted in place of the Fifteen Dollars ($15.00) set forth in this Ordinance. [Added

6-25-84 by Ord. No. 84-576; amended 6-22-92 by Ord. No. 92-25]

The Collector of Revenue or Chief Finance Officer shall provide proof to accompany the

processing of any application for a permit, license, approval or release used or usable in

connection with a designated parcel of real property located within the Township of East

Brunswick and said applicant applies for a permit, license or use variance in accordance

with Title 40. There shall be no relief to this provision unless specifically granted by

resolution adopted by the governing body of the Township of East Brunswick in

accordance with a request made as part of the application process.

[Added 4-8-91 by Ord. No. 91-40]

Administer and enforce the licensing of dogs and cats pursuant to law. [Added 12-28-92

by Ord. No. 92-54]

Administer and enforce Food Vending Licenses. [Added 12-28-92 by Ord. No. 92-54]

& 3-72.1.

Payment of fire insurance claims restricted. [Added 3-26-79 by Ord.

No. 79-123]

If a search for municipal liens submitted by a claimant under a fire insurance policy for claims

in excess of two thousand five hundred dollars (2,500.) discloses that taxes, assessments or other

municipal liens or charges have been levied and assessed and are due and payable against the

property in question, then the insurance company is prohibited from making payment to such claimant

until such time as all taxes and assessments and all other municipal liens or charges due and payable

appearing on the official certificate of search shall have been paid either by the owner of such real

property or by the insurance company, unless the Township Council adopts a resolution authorizing

a contract between the Township of East Brunswick and the owner of the fire damaged property

whereby all delinquent taxes, assessments or other municipal liens are to be paid by installments.

& 3-72.2.

Division of Code Enforcement. [Added 3-28-88 by Ord. No. 88-916;

amended 7-24-89 by Ord. No. 89-45]

W ithin the Departm ent of Planning and Engineering, there shall be a division of Code

Enforcement, the head of which shall be the Chief Code Enforcement Officer, who shall be

responsible for enforcing Chapter 166, Property Maintenance and such other codes or ordinances as

the Director may assign.

351

9-91

Editor's Note: This section is permitted in accordance with Public Laws 1987, c. 174, which provides

that the governing body of a municipality may, by ordinance, as a condition for the issuance or renewal of

any license or permit issued by; or requiring the approval of the municipality, require that the applicant, if

he is the owner thereof, pay any delinquent property taxes or assessments on the property wherein the

business or activity for which the license or permit is sought or wherein the business or activity is to be

conducted.

Download 8.87 Mb.

Do'stlaringiz bilan baham:

1 ... 5 6 7 8 9 10 11 12 ... 115