Webinar Planning Guide

Link (url) or Attachment	Title	What is it?	Why do you recommend it?	How can you use it?
Probing Questions (1-3)
Web Link: If you have a website you want the participants to view, paste the link here. Attachment: If you have the resource saved on your local computer, email it to the ID.	Title of the Read/View Ahead here.	What is the purpose of providing this Read/View Ahead to participants?	Why is this Read/View Ahead useful or important to participants?	How can participants use this Read/View Ahead in their current educational setting?	What are 1 to 3 Probing Questions for participants to focus their attention while interacting with this Read/View Ahead?

Post Readings/Viewings Template

Optional: The purpose of any Post Reading/Viewing information is to deepen or extend the understanding of the material (content) you presented to your participants during the live webinar. Participants should engage in this information after the webinar has ended. If you have any Post Readings/ Viewings, complete the information below and then submit this form to the ID assigned to this project.

Link (url) or Attachment	Title	What is it?	Why do you recommend it?	How can you use it?	Probing Questions (1-3)
Web Link: If you have a website you want the participants to view, paste the link here. Attachment: If you have the resource saved on your local computer, email it to the ID.	Title of the Post Reading/Viewing here.	What is the purpose of providing this Post Reading/Viewing to participants?	Why is this Post Reading/Viewing useful or important to participants?	How can participants use this Post Reading/Viewing in their current educational setting?	What are 1 to 3 Probing Questions for participants to focus their attention while interacting with this Post Reading/Viewing?

End-of-Webinar (EOW) Evaluation Template

An EOW evaluation is required for each webinar session. To help you develop an effective EOW evaluation, it is recommended that you contact the Research and Evaluation Branch at DoDEA HQ.

Research and Evaluation Branch

Dr. Sandra Embler, Chief of Research and Evaluation Branch, DoDEA HQ
Office Location: 06F04-02 | Phone: [phone] | E-mail [e-mail]

EOW Evaluation Questions

End of Webinar Evaluation
Outcomes: (At least one question should measure one of the outcomes of your webinar.) Paste your Outcomes here.	Outcome Question(s): (Align your question(s) to measure an important outcome)
Examples of other questions: How would you rate this webinar? 1 being the lowest and 5 being the highest. What was the most valuable learning gained during the webinar? What suggestions do you have for improving subsequent webinars?

Time Zone Chart Template

The Time Zone chart must be completed for each webinar session and disseminated to all participants at least two weeks in advance of the scheduled webinar. Please click the link below to access the World Clock International Meeting Planner.
http://www.timeanddate.com/worldclock/meeting.html
Note: It is recommended that each webinar session not exceed 1 hour.

Europe

Date:
Time: EDT (Spring/Summer) or EST (Fall/Winter)
Meeting Link:

EDT
BST (ISLES)
CEST (MED, GE, BAVARIA)

Pacific

Date:
Time: EDT (Spring/Summer) or EST (Fall/Winter)
Meeting Link:

Washington D.C. EDT		Pacific
Date
Date: EDT		Date: JST
Time
EDT			ChST (Guam)
		JST (Mainland)
		JST (Okinawa)
		KST (Korea)

Americas

Date:
Time: EDT (Spring/Summer) or EST (Fall/Winter)
Meeting Link:

EDT (GA, Ft. Knox, KY, NC, NY, VA, SC)
CDT (AL, Ft. Campbell, KY)
AST (Puerto Rico)
CDT (Cuba)

Agenda Template

The template below is an example. Edit as needed. (1 hour agenda is recommended!)

Date	Time	Title of Webinar

Outcomes:
By the end of the webinar session, participants will have:

• 
  Articulated
  
• 
  Identified
  
• 
  Explained
  

Time	Content/Process	Who
5 minutes	Set-Up Welcome and introductions Review outcomes/agenda Purpose
5 minutes	Technology Check Roll Call and Sound Check Webinar Norms
5 minutes	Overview Overview of the webinar Walk-through of documentation (if needed)
10 minutes	Part 1 (Title of Topic) Deliver/Discuss Online Engagement Interaction (OEI)
15 minutes	Part 2 (Title of Topic) Deliver/Discuss Online Engagement Interaction (OEI)
10 minutes	Part 3 (Title of Topic) Deliver/Discuss Online Engagement Interaction (OEI)
5 minutes	Wrap Up Answer any questions Next Steps
5 minutes	Meeting Closure Complete the End of Webinar Evaluation

Email Notification Template

Introduction

Type an introductory message here. Be sure to include the purpose and outcomes of the webinar.
Purpose:
The purpose of this webinar is to…
Outcomes:
By the end of this webinar, participants will have…

• 
  

Schoology Group

All of the information regarding this webinar is available in our Schoology group. Please sign into Schoology at https://learn.dodea.edu/ and use the access code below to join our group.

Schoology Access Code:

__________________

Schedule: Dates and Times

Europe
Date:
Time: EDT (Spring/Summer) or EST (Fall/Winter)
Meeting Link: (Available in the Schoology Group)

EDT
BST (ISLES)
CEST (MED, GE, BAVARIA)

Pacific
Date:
Time: EDT (Spring/Summer) or EST (Fall/Winter)
Meeting Link: (Available in the Schoology Group)

Washington D.C. EDT		Pacific
Date
Date: EDT		Date: JST
Time
EDT			ChST (Guam)
		JST (Mainland)
		JST (Okinawa)
		KST (Korea)