Webinar Planning Guide

Americas
Date:
Time: EDT (Spring/Summer) or EST (Fall/Winter)
Meeting Link: (Available in the Schoology Group)

EDT (GA, Ft. Knox, KY, NC, NY, VA, SC)
CDT (AL, Ft. Campbell, KY)
AST (Puerto Rico)
CDT (Cuba)

Closing

Type a closing paragraph here…

Sincerely yours,

……

After-Action Report Summary Template

The template below is optional. Use it if your webinar is large scale and involved DoDEA High Priority items.
Webinar Overview

Meeting Title
Meeting Participants
Meeting Location
Meeting Dates
Host
Author of Report
Date of Report
Date of Distribution of Report (To Whom/When)

Agenda Summary

Purpose:
Outcomes:
Measures:
General Description:
Deliverables:
Concerns:
Commendations:

Goals: The goals of the week were to:	Recommendation	Actions Taken / Next Steps

Practice Webinar Sessions

The practice sessions below serve as a mechanism to ensure that all team members and presenters participating in the webinar are fully trained in using the tools and features in the webinar interface. Prior to the “LIVE” webinar, the following practice sessions must occur:

Pre-Session	Required Audience	Date	Webinar Link
Initial Practice Session	Host, ID
Full Rehearsal Session	Host, ID, Presenters
Technology Check Session	Host, ID, Participants (optional)

Documentation Availability

Are the documents below available to participants?
Note: The access code to join the Schoology group, the Read/View Ahead Template and the Time Zone Chart must be made available to the participants at least 2 weeks in advance of the Live Webinar Session. This will give them adequate time to read and understand the materials BEFORE the webinar. Advance notice will also give participants a chance to schedule time for the live webinar on their calendars and make any necessary adjustments to their daily schedule.

Document	Increment	Date Available
Schoology Access Code	Before (2 weeks)
Read/View Aheads (if applicable)	Before (2 weeks)
Time Zone Charts	Before (2 weeks)
Email Notification	Before (2 weeks)
Agenda	During
Slide Deck Power Point Presentation	During
End-of-Webinar Evaluation Purpose and Questions	During (Adjourn)
Post Readings/Viewings (if applicable)	Post Webinar

Final Checklist

Review the checklist below to make sure you are ready to deliver your webinar.

Information and Communication

Have you completed and provided critical information to your participants?

Yes/No	Item
	DCO Webinar Website (if using DCO)
	Initial Webinar Planning Template
	Goals Per Session Template
	Training Plan Template
	Email Notification to Participants
	Uploaded the following information in Schoology Group
	Webinar Link
	Provided information to participants about how to join the webinar (DCO)
	Time Zone Charts
	Agenda
	Slide Deck Presentation
	Read/ View Aheads
	End-of-Webinar Evaluation
	Post Readings/Viewings

Practice Sessions and Provisioning

Have you conducted the following?

Yes/No	Session
	Initial Practice Session
	Technology Check Session
	Full Rehearsal Session

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