Republic of tajkistan

3.  Implementation Arrangements  
7.  The EMA shall report directly to the EA and carry out its activities in close coordination with the EA 
resettlement team and with the land committee of the affected Rayons.   
 
4. Reporting Requirements 
8.  The EMA is expected to submit to the EA the following deliverables: 
•  An Action Plan for the monitoring of LARP1 implementation (10 days after contract signing). 
•  A Final Compliance Report (15 days after the completion of LARP implementation)  
 
9.  The EMA shall submit the deliverables in Tajik and English languages in electronic and 3 
hard copies along with the cover letter. 
 
 
 

 
 
160 
5.  Modalities of work 
10.  The EMA will engage in desk and field work and will be required to spend extensive period 
in project areas. For surveys and questionnaires the EMC will hire a small team of interviewers 
whose composition and members number will have to agreed by the EA.  
 
6. Consultant Qualifications 
11.  The EA shall engage an individual consultant from NGOs, academic institutions, consulting 
firms, or individual resettlement specialists. The Consultant should have prior experience in 
conducting external resettlement monitoring or evaluation for development projects. Familiarity 
with the ADB Involuntary Resettlement Policy (1995) and the ADB Safeguards Policy update 
(2009) is an advantage.    
 
7.  Duration of Consulting Services 
 
12. The consultancy service shall start 15 Days before the start of the implementation of the 
LARP and shall be concluded 20 days after the end of LARP implementation. As it is expected 
that LARP implementation will start at the beginning of March 2011 and end at the beginning of 
June 2011 the consultant will be engaged for 5 months (4 months continuously and 1 month on 
the intermittent basis).  
 
 

 
 
 
161
APPENDIX 10  
BUDGET FOR LARPS I AND II 
 
 
Table 9.14 
LARP I and LARP II Budget 
 
ITEM 
TOTAL LARP 
I TJS 
TOTAL LARP II 
TJS 
TOTAL 
LARP I & II 
TJS 
1. Rehabilitation Assistance for 
Loss of Land Use Right 
 
     
   a.  Cash Allowance 
 
     
       - agricultural Land 
376,920.75
124,343 
501,264
       - Residential / Commercial Land 
68,379.3
74,844.22 
143,223.5
   b.  Preparation for allocated 
residential/commercial plot 
10,800
32,400  
43,200
2. Compensation for Structure 
Losses 
 
     
   a. Buildings  
855,842
1,356,293 
2,212,135
   b. Walls and Fences 
293,222
349,358.40 
642,580.4
   c. Other structures 
 
     
3. Compensation for Crop Losses 
 
     
a. annual crops  
69,776.15
21,958 
91,734
b.  perennial crops/fruit trees 
78,270
39,269 
117,539
c. fruit trees at households' plots 
113,370
91,080 
204,450
4. Compensation for Businesses 
Losses 
54,772
282,000 336,772
5.  Allowances 
 
     
   a.  Allowance for Severely Affected 
APs 
74,844
28216.8 103,066.8
   b.  Allowance for Vulnerable APs 
31,878
35,574 
67,452
   c.  Relocation allowance 
3,579
10,737 
14,316
  
 
     
Total compensation Costs 
2,031,653.25
2,413,673.00 4,445,327
  
 
     
Support Costs 
150,000
150,000 
300,000
Total 2,181,653.25
2,563,673.42 4,745,326.67
Sum of not finalized design segments 
of the road 
 
1,696,598.00  1,696,598.00
Contingency 5% LARP I and 20% 
LARP II 
109,082.66
852,054.30 961,137
Grand Total 
2,290,736.00
5,112,325.70 
7,403,062
 

 
 
162 
 
APPENDIX 11    
THIRD PARTY INSURANCE  
Under the construction contract between the Ministry of Transport (the Employer) and the 
construction company that will construct the road (the Contractor), the Contractor must provide 
insurance policy for damages to persons and property, covering the construction period (36 
months) and, in addition, the Defects Notification Period of 24 months.  
The total period of insurance is 5 years, but it may be longer or shorter, depending on whether 
the Contractor finishes the works before or after the due time. The Contractor’s obligations are 
expressed in Sub-Clause 18.3 of the Conditions of Contract, which is reprinted as follows.    
18.3 
Insurance against 
Injury to Persons and 
Damage to Property 
The insuring Party shall insure against each Party’s liability for 
any loss, damage, death or bodily injury which may occur to 
any physical property (except things insured under Sub-Clause 
18.2 [Insurance for Works and Contractor’s Equipment]) or to 
any person (except persons insured under Sub-Clause 18.4 
[Insurance for Contractor’s Personnel]), which may arise out of 
the Contractor’s performance of the Contract and occurring 
before the issue of the Performance Certificate. 
This insurance shall be for a limit per occurrence of not less 
than the amount stated in the Contract Data, with no limit on the 
number of occurrences. If an amount is not stated in the 
Contract Data, this Sub-Clause shall not apply. 
Unless otherwise stated in the Particular Conditions, the 
insurances specified in this Sub-Clause: 
(a)  shall be effected and maintained by the Contractor as 
insuring Party,  
(b)  shall be in the joint names of the Parties, 
(c)  shall be extended to cover liability for all loss and damage 
to the Employer’s property (except things insured under 
Sub-Clause 18.2) arising out of the Contractor’s 
performance of the Contract, and 
(d)  may however exclude liability to the extent that it arises 
from: 
(i) 
the Employer’s right to have the Permanent Works 
executed on, over, under, in or through any land, and 
to occupy this land for the Permanent Works, 
(ii) 
damage which is an unavoidable result of the 
Contractor’s obligations to execute the Works and 
remedy any defects, and 

 
 
 
163
(iii) 
a cause listed in Sub-Clause 17.3 [Employer’s 
Risks], except to the extent that cover is available at 
commercially reasonable terms. 
Some important aspects of the third party insurance  
i.  It protects either of the two parties (the Employer or the Contractor, individually, or both 
together) against claims for damages that third parties, like local property owners, for 
example, may have suffered during, and two years after the construction of the road.  
 
ii.  The insurable events include actions of the Contractor and the Employer that have caused 
damages or losses to property, as well as physical injuries to persons other than the 
Employer’s or Contractor’s personnel. The insurance covers damages caused by direct 
physical impact of the Contractor’s equipment, vibration, Contractor’s or Employer’s 
design, or by other activities related to the construction of the road.  
 
iii.  The Contractor must provide this insurance within 28 days from the commencement of the 
Contract. 
 
iv.  The insurance is in the names of both parties. In consequence, a person who suffered 
certain damages as a result of an action of the Employer or the Contractor during the 
period of insurance (the Claimant) may chose to claim against the Contractor only, or 
against the Employer, or against both. 
 
v.  The insurance company (the Insurer) may be a local or an international entity. 
 
vi.  The terms of insurance may vary, depending on the Insurer. However, a common feature 
of all insurance policies is that all claims must be raised as soon as practicable. 
 
vii.  In addition, the Employer or the Contractor must notify the Insurer of any potential claim 
within the period specified in the insurance policy. The period may be one to two weeks; 
rarely does it exceed two weeks.  
 
viii.  If the Claimant does not notify the Employer or the Contractor of his or her intention to 
claim damages within the period specified in the insurance policy, the insurer may refuse 
to pay the claimed damage. In this case, the Claimant, could still seek damages from the 
Employer, or the Contractor, or both and if they refuse to pay, the Claimant may take legal 
action under the Tajik law. However, this is a long, uncertain and costly procedure in all 
countries in the world and it should be used only as the last resort.    
 
 

 
 
164 
 
Claim Procedure 
ix.  The Claimant may address his or her claim for damages to the Contractor, or to the 
Employer, or to both of them. Probably the safest way should be to address the notification 
of the claim or the claim itself to both Parties.  
 
x.  The Claimant may chose to write first a Notice of Claim, immediately after the event which 
caused the damage, and then to write a full claim, providing particulars of the damages 
and details of the compensation claimed. Alternatively, the Claimant may submit only a 
claim. In either case, it is advisable to submit the complete claim not later than 7 days after 
the damaging event. While the Notice of Claim is an option, the submission of a detailed 
claim is a must. 
 
xi.  Once the Employer or the Contractor receive the claim, they have an obligation to notify 
the Insurer, which should then send its representatives to verify the Claimant’s allegations, 
investigate the causes and assess the damages. 
 
xii.  After that the Insurer decides whether the claim is justified, and if so, whether to pay a part 
or the entire claim. 
 
xiii.  The Insurer will reject the entire claim if it is not justified. Furthermore, the Insurer may 
refuse to pay damages, or to pay only a part of a justified claim. This could happen for 
many different reasons: if the insured parties did not notify the Insurer of the claim/notice 
of claim within the period specified in the insurance policy; or the Contractor or the 
Employer were grossly negligent, or the particular damage or a particular action is 
excluded from the insurance, etc. In such a case the Contractor or the Employer may still 
accept liability for a part or the entire amount of the claimed damages and pay the 
difference to the Claimant. 
 
xiv.  However, if after the Insurer does not pay a part or the entire claim, and one or both 
parties also refuse to pay either the entire claim, and the Claimant believes that his or her 
claim is justified, the Claimant may take legal action against either or both parties. It is 
essential to note that the Claimant does not have any claim against the Insurer, but only 
against one or both parties. 
 
Writing the Claim 
xv.  The recommended claiming procedure consists of two steps: first, writing a Notice of 
Claim and then submitting a claim with all particulars and supporting documents. 
  

 
 
 
165
xvi.  The Claimant should submit a Notice of Claim, immediately after the event which caused 
the damage. The notice will enable the Contractor and the Employer to discharge their 
obligation to notify the Insurer promptly of a potential claim. 
 
xvii.  The notice must provide the essential information of the event: the date, the location, the 
name of participants, and the action of the Contractor or the Employer that has caused the 
damage. The Claimant must also state that he or she intends to claim damages and will 
provide particulars as soon as he or she ascertains the damages. The purpose of the 
notice is to inform the Contractor or the Employer of the event until the Claimant assesses 
and evaluates in detail the damages and prepares all particulars of the claim. 
 
xviii.  If the Claimant can assess the damages immediately after it has occurred, he or she may 
chose to submit a claim without writing any notice. In this case, the Claimant should 
submit the claim as soon as practicable, but not later than, say, 7 calendar days after the 
event. 
 
xix.  In the Claim, the Claimant should provide detailed information of the event, the supporting 
documents, such as witness statements, certificates from Hukumats, if any, and it must 
state the claimed amount of damages. 
 
Grievances procedure if the Claim is refused  
xx.  If the Insurer refuses to pay the entire or a part of the amount claimed, the Claimant, may 
still be entitled to the full amount of the claimed damages from the Contractor or the 
Employer. 
  
xxi.  If the Contractor or the Employer, too,  refuse to pay a part or the entire amount of 
damages to which the Claimant believes to be entitled, the Claimant may sue the 
Contractor, or the Employer, or both.   
 
 
 
 
 
 
 
 
 

 
 
166 
APPENDIX 12 
REVISED STRIP MAP, LARP I AND LARP II 
4+
56
0
7+
55
0
14
+
12
0
14
+
120
17
+
060
21
+
500
22
+
500
22
+
50
0
26
+
50
0
34
+
00
0
34
+
00
0
43
+
20
0
43
+
20
0
43
+
80
0
61
+
55
0
LEGEND:
LARP  Phases
LARP Phase I - comprises only the four segments of the Site agreed during the video conference of 15 December 2010 
between ADB, MOTC and the Consultants. For all four segments, the road centerline was finalized in November 2010. 
The short sections of the road for which the centerline was finalized are excluded from LARP Phase I. For such sections, 
the Consultant will do preparatory work and include a detailed resettlement information in an Annex to LARP Phase I, or
in a separate report.
LARP Phase II - will cover the remaining parts of the Site. 
Site Handing Over Stages
(Stage 1 does not involve any land acquisition) 
Stage 2 - the Site for construction to be given to the Contractor 60 days after the Commencement Date
Stage 3 - the Site for construction to be given to the Contractor 9 months after the Commencement Date
REVISED STRIP MAP, LARP - Phases I and II
Stage 1 - involves giving the Contractor access to the entire site for topographic survey and site engineering investigation only. 
 

 
 
 
167
 
APPENDIX 13 
 
ORIGINAL AND TRANSLATION OF THE LETTER FROM HISOR DISTRICT 
AUTHORITY ON REPLACEMENT PLOTS AND RELOCATION SUPPORT TO THE 
AFFECTED PERSONS. 
Translation of the letter of Executive Government of Hisor district: 
Republic of Tajikistan 
Chairman of Hisor district 
Date: 15
th
 
March, 
2011 
 No: 
1 
    Hisor 
town 
 
To: Ministry of Transport of the Republic of Tajikistan 
Executive Government of Hisor district informs you that according to the ‘Dushanbe – 
Uzbekistan border road improvement’ project Ibronov Halim resident of Gairatobod 
village of Khonaqoh jamoat, Mansurov Khursand resident of village Dehi Nav of Mirzo-
Rizo jamoat and shop of Qodirov Abdusattor located in Shurob village of Khonaqoh 
jamoat, will be highly affected and remain without sufficient space to rebuild their 
houses and shop. Above mentioned affected persons will receive already allocated land 
for the construction of residential buildings and shop, All the necessary facilities such 
as road, electricity line, drinking water (water pumping wells) and septic pits will be 
provided. Overall costs of the mentioned facilities constitute 3600 Somoni that will be 
given to each household.  
1.  Drinking water pumping well   – 1350 Somoni 
2.  Electricity line   
 
- 900 Somoni 
3. 
Septic 
pit 
   - 
1350 
Somoni 
Information about location and area of land plots for construction of residential buildings 
and shop was provided to the affected persons, Ibronov H., Mansurov Kh. and Qodirov 
A. and their acceptance received. Written acceptance of the affected persons received 
and attached to this letter. 
First deputy of Chairman of Hisor district Government Mr. A. Hafizov signed and 
stamped.  
 

 
 
168 
 
 

 
 
 
169
APPENDIX 14 
JAMOAT INFORMATION LETTER AND ACCEPTANCE NOTE OF THE AP FOR THE 
LOCATIONS OF THE REPLACEMENT PLOTS 
Translation of informational letter of Chief of jamoat of Khonaqoh. 
Republic of Tajikistan 
Jamoat Khonaqoh 
Hisor district 
Date: 10
th
 March 2011  
No. 76  
 
Shurobi Avghon village 
To: Mr. Solehov B. T. 
Chairman of Hisor district 
Informational letter 
It is to inform you that Mr. Ibronov Halim whose house and residential plot is affected by 
the Dushanbe – Uzbekistan border road improvement project, will be provided with 
residential plot in Khirmanak village from the residential plots land resources. 
Chief of jamoat of Khonaqoh M. Safarov signed and stamped. 

 
 
170 
 
Noted and signed by Mansurov Khursandmurod on 10
th
 March 2011 
I am resident of Dehi nav village of jamoat Mirzo-Rizo. My residential building and household 
plot is affected by Dushanbe – Uzbekistan border road improvement project. I am aware that 
the Government has allocated land plot for me. I am happy and have no objection. Written and 
signed by my own. 
 
 

 
 
 
171
 
 
 
Noted and signed by Ibronov H. on 14
th
 March 2011 
I Ibronov Halim would like to note that Dushanbe – Uzbekistan border road improvement project 
is affecting my residential building and plot. I request Khonaqoh jamoat to provide me with 
residential plot. Written and signed by my own. 
 

 
 
172 
 
 
 
 
 
 
 
 
 
 
 

 
 
 
173
Abstract summaries of the acceptance notes: 
Noted and signed by Qodirov A. on 15
th
 March 2011 
I would like to inform you that because of the Dushanbe – Uzbekistan border road improvement 
project, my shop which is located on the road side, is affected. I am aware that Government of 
Hisor district has allocated for me to construct a new shop. This note is written and signed by 
my own.   
 
 
 

 
 
174 
APPENDIX 15 
ORIGINAL CONFIRMATION LETTERS OF DISTRICTS GOVERNMENTS TO THE 
MINISTRY OF TRANSPORT ON DECISION TAKEN FOR BUSINESS LOSSES 
COMPENSATION 
Districts government authorities of Tursuzade and Hisor state in the following letters that 
regardless of the business type and size, owners will receive compensation.  
Local authorities of each district emphasized this decision by providing letter to the Ministry of 
Transport stating that all kind of businesses whether registered or is running informally, will 
receive compensation entitlements as per the calculations provided. Original scanned copies of 
the district government authorities’ letters are attached bellow. 
 
 

 
 
 
175