Introduction to event

1.9 EVENTS COMMITTEE
The Events Commit created with the purpose to plan, develop and administer 
community, recreational, and cultural events within budgetary guidelines approved 

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Event Management HM-402 
Uttarakhand Open University 
10 
annually by council and to provide advice to Council on short term issues and long 
term planning related to these events.
The Events Committee strives to stimulate and encourage events that meet the needs 
of the community and offer the best opportunity to provide economic benefits and 
potential to market prominent places. 
 
Functions and Responsibilities of the Committee
The Events Committee is to:

Advise Council on recommendations for Council Expenditure prior to the 
annual budget cycle; 

Fund or co-fund any capital and maintenance improvements, within agreed 
budgets and delegations of staff;

Develop and attract new events;  Seek partnerships to develop new events;

Provide advice when required regarding Council‘s major events and 

Evaluate events at the completion 
 
Financial 
Reporting 
 
 
Risk Management 
 
Audit and 
Compliance 
Committee 
 
 
Internal Controls 
 
 
 
 
Compliance 
Internal Audit 
 
 
External Audit
 
 
 
Figure 1.1 Responsibilities of the Committee 
1.10 THE BIG EVENT COMMITTEE STRUCTURE
a) Executive Director/ President
• Reserve space for executive committee meetings 
• Plan and run executive committee meetings 
• Oversee all procedures day of the event 
• Plan and run ―mock‖ Big Event day 
• Oversee executive committees 
• Liaison between client and stakeholder
• Committee development – plan social activities for the executive 
board 
• Work with partners on participant sign up and assignments to 
worksites 
b) Treasure Revenue 
• Create and manage budget 
• Approve spending 
• Oversee all Expenses

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