Introduction to event

 
Event Management HM-402 
Uttarakhand Open University 
38 
2.15 POST-EVENT
 Conduct a Post-Event Survey – to learn what people enjoyed about your 
event, and where you have room to improve 
 Conduct a post-event meeting and thorough evaluation of objectives vs. 
outcomes
 Gather all receipts, documentation, final attendance data, donations, etc. and 
update budget
 Implement post-publicity plan – thank attendees for participating and 
promote your ongoing programs and how they can support you throughout 
the year by joining, volunteering or making a sustaining donation. 
 Send thank-you letters to: o Sponsors o Volunteers o Speakers/presenters o 
Donors o Media In your thank-you notes, be sure to remind the recipients of 
the event‘s success
2.16 GREENING YOUR EVENT
It is important to remember that events can harm our environment. By making the 
correct choices we could reduce our impact considerably. Below are some pointers to 
reduce the impact of your event. 
 All events should aim to use the minimum amount of energy required. 
 Minimise lighting needed by making use of natural light wherever possible.
 Water usage should be kept to a minimum. 
 Tap water should be supplied to eliminate mileage and waste arising from 
bottled water.
 Recycling facilities are made available on site to match the types of wastes 
likely to be produced. 
 Order only what you will need and what you will use for the foreseeable 
future. • Aim to re-use where possible. This could include food such as fruit 
kept for later consumption and printed materials that could be used again.
 If they are needed, provide reusable name badges and collect them at the end 
of the event. 
 Influence your suppliers eg caterers should be asked to minimise waste 
caused by excess packaging and non recyclable containers. Ensure over 
catering is minimised.
 Aim to use recycled paper (min 80% recycled content) and print or copy 
double sided where needed