Introduction to event

5.10.2 Hosting a Sports Event 
First the event planner must obtain all proper forms or minimum requirements to be 
addressed from the events rights holder. Develop a strategic plan to secure and 
compile necessary information in a timely manner. The bid is the initial commitment 
the event planners are making on behalf of your community to the event rights 
holder. It must accurately represent the community‘s resources as many of the 
elements requested are vital to ensure the success of the event. If a community does 
not have a specific resource to meet the event requirements, information on how 
those requirements can be met must be included.
5.10.3 Sports Event Planning 
Sports events are organised for a variety of reasons, including fundraising, 
recruitment of members, enhancing public awareness and celebration. A successful 
event, whether of national, regional, county or local significance, requires thorough 
and detailed planning well in advance of the day 
5.10.4 Meeting the Challenge 
Staging major sporting events is no small feat and requires planning and execution to 
take place within the context of rigid demands that include:
 No elasticity on the time frame for events—the dates are immoveable. 
 All construction projects must be completed prior to the events—sport 
facilities and venues, athletes village, and all infrastructure and ancillary 
projects such as new hotels.
 All aspects of the planning, staging, and hosting of the events are an 
international media event—any mistakes on the part of the host city/nation 
will be seen and judged both globally and instantaneously.
These factors mean that governance, transparency, and process controls all become 
increasingly important during the planning and staging of major sporting events. 
Additional challenges may also come from complex interdependencies as 
exponential growth occurs in: 
 The complexity of the multiple interdependent projects, including refinement 
of designs, requirements, costs and changes in project priorities; 
 The number of stakeholders involved in making decisions, managing risk, 
and creating deliverables; and

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